Policies & Resources

Admission Fees for Events

Student organization events that charge admission fees must follow MIT policies and guidelines.

ASA-Allocated Spaces

The ASA allocate spaces for student organizations on a two-year cycle. They make a good-faith effort to ensure the most active organizations get what they need.

Career-Related Events

To ensure the success of career events and maintain strong relationships with employers, student organizations must work with both SOLE and CAPD.

Co-sponsorships and Fronting

Collaborations between student organizations and internal or external partners must be student-led, comply with Institute policies, and ensure the appropriate use of MIT resources.

Collecting and Handling Personal Information

Student organizations collecting personal information for any events or programs must handle this data responsibly.

Conferences, Case Competitions, and Hackathons

Large-scale conferences, case competitions, hackathons, and other student events require advance planning and coordination. 

Employment by Student Organizations

Student organizations can hire both student and non-student employees to provide services for the organization.

Entertainment Licenses

Student organization events featuring live entertainment that are open to the public must follow licensing requirements to comply with City of Cambridge regulations.

Event Categories for Student Organizations

Determine your event category to guide you through the right steps for a smooth, successful experience.

Event Registration for Student Organizations

Register your event to coordinate with MIT partners and services to guide you through a smooth, successful experience.

Events Involving Alcohol

MIT requires that all event organizers comply with the law and adhere to all existing MIT policies and guidelines for safe and responsible alcohol service.

Events Involving Minors

MIT is committed to providing a safe and supportive environment for all members of its community, including minors.

Exhibits and Displays 

Exhibits and displays are temporary installations designed to engage the MIT community, spark conversation, and raise awareness.

Film Screenings and Public Performance Licenses

Student organization screenings of films or TV shows require licensing to comply with laws governing copyright.

Five Simple Steps for Student Event Planning

Planning a successful event requires creativity, coordination, and attention to detail. Starting early is key, and you don’t have to do it alone. SOLE is here to help bring your event ideas to life.

Food Preparation and Safety Guidelines 

Policies and procedures for campus-based events where food will be shared, served, or sold.

Food Trucks at Events

Only food trucks that have been approved by the City of Cambridge are permitted  to operate on the MIT campus.

FSILG Organization Extension Policy

The formal process by which a new or returning FSILG may seek recognition by MIT.

FSILG Social Events Policy

Policy detailing FSILG social event and registration requirements.

Funding Sources for Student Organizations

MIT provides financial resources to student organizations through a variety of programs and pathways.

Fundraising, Sales, and Sponsorships at Promotional Tables

Promotional tables may be used for fundraising, sales, or other activities, provided all Institute policies and approval requirements are met.

Good Standing

Recognized student organizations remain in good standing as long as they meet all SOLE and ASA requirements.

Incident Report Form

This form is used to submit a report alleging that an MIT student or student organization has violated Institute policy.

Infinite Corridor Poster Display Program

International Dignitaries or Domestic VIPs

Preparing for visits from international dignitaries and other VIPs.

MIT Police Presence, Metal Detectors, and Public Safety

MIT is committed to fostering a campus environment where organizers can safely host meaningful and engaging events.

MIT Student Organization Handbook

A guide to accessing the privileges and fulfilling the responsibilities of being part of a student organization at MIT. Together, we can keep our community strong, inclusive, and accountable.

MIT Student Organization Travel

The Institute supports student travel to further the missions and goals of recognized student organizations.

Nondiscrimination and Membership Access

Student organizations should update constitutions, webpages, and social media to state that groups and events are open to all MIT community members.

Postering and Chalking Policies

This policy outlines guidelines for the use of paper event posters, chalking, and other related forms of promotion.