To help guide your planning and registration, events are grouped by size, scope, and complexity. Each category has its own requirements and timelines for consultation and registration.
Category I: Simple Meetings or Small Events
No SOLE consultation or event registration required:
- Fewer than 100 attendees
- Limited to student organization members
- No event features from Categories II or III
Category II: Standard Events
Require SOLE consultation (email or in-person) and Atlas registration at least 10 working days in advance if any of the following conditions apply:
- 100 or more attendees
- Visitors from outside the MIT community
- Held in a residence hall
- Event will be ticketed (free or paid)
- Non-MIT speakers or presenters
- Money collected during the event
- Coordination with MIT service departments (e.g., Police, Dining, Environmental Health & Safety)
Category III: Significant Events
Require in-person SOLE consultations 1 to 6 months in advance depending on event complexity, plus registration at least 30 working days before the event.
6 months in advance if any apply:
- Career-related events or fairs
- First-time large events (conferences, hackathons, case competitions)
3 months in advance if any apply:
- Dignitaries, VIPs, or special guests
- Large annual recurring events (conferences, hackathons, case competitions)
- Unaccompanied minors under 18 (non-MIT students)
1 month in advance if any apply:
- Alcohol service
- Enhanced security and/or metal detectors
- Permits or licenses required (alcohol, entertainment, film, city permits)
- Contracts or vendor payments (including zero-dollar agreements)
- Co-sponsorship with non-MIT groups
- Public exhibits, displays, or special installations