Policies & Resources

Admission Fees for Events

Student organization events that charge admission fees must follow MIT policies and guidelines.

Amplified Sound at Events

Amplified sound requires CAC (and SOLE for student orgs) approval, is limited to certain locations/times, must be adjusted on request, and may be shut down if disruptive.

Candles and Open Flames at Events

You must consult with CAC and MIT Environment, Health & Safety (EHS) before using open flames in your event.

Career-Related Events

To ensure the success of career events and maintain strong relationships with employers, student organizations must work with both SOLE and CAPD.

Conferences, Case Competitions, and Hackathons

Large-scale conferences, case competitions, hackathons, and other student events require advance planning and coordination. 

Creating a Mazevo Account

To make space requests for the Campus Activities Complex (CAC) and Department of Athletics, Physical Education and Recreation (DAPER) you need to create a Mazevo account.

Employment by Student Organizations

Student organizations can hire both student and non-student employees to provide services for the organization.

Entertainment Licenses

Student organization events featuring live entertainment that are open to the public must follow licensing requirements to comply with City of Cambridge regulations.

Event and Space Use Policies

These policies allow the Campus Activities Complex to provide safe, accessible, and versatile spaces that support gatherings for students, faculty, staff, and alumni.

Event Support Fees

In some cases, departments are charged event support fees for the use of certain spaces. Student groups are not charged for using these spaces.

Events Involving Alcohol

MIT requires that all event organizers comply with the law and adhere to all existing MIT policies and guidelines for safe and responsible alcohol service.

Events Involving Minors

MIT is committed to providing a safe and supportive environment for all members of its community, including minors.

Exhibits and Displays 

Exhibits and displays are temporary installations designed to engage the MIT community, spark conversation, and raise awareness.

Film Screenings and Public Performance Licenses

Student organization screenings of films or TV shows require licensing to comply with laws governing copyright.

Five Simple Steps for Student Event Planning

Planning a successful event requires creativity, coordination, and attention to detail. Starting early is key, and you don’t have to do it alone. SOLE is here to help bring your event ideas to life.

Food Trucks at Events

Only food trucks that have been approved by the City of Cambridge are permitted  to operate on the MIT campus.

FSILG Social Events Policy

Policy detailing FSILG social event and registration requirements.

General Event Timing

International Dignitaries or Domestic VIPs

Preparing for visits from international dignitaries and other VIPs.

MIT Police Presence, Metal Detectors, and Public Safety

MIT is committed to fostering a campus environment where organizers can safely host meaningful and engaging events.

MIT Student Organization Handbook

A guide to accessing the privileges and fulfilling the responsibilities of being part of a student organization at MIT. Together, we can keep our community strong, inclusive, and accountable.

Outdoor Event Spaces

CAC outdoor spaces require coordination for rentals, waste removal, and trade services. Outdoor events must follow MIT policies, sound rules, and safety guidelines.

Promotion and Publicity

Support for recruiting new members to your organization, running successful events, making connections to other groups, and contributing to MIT's sense of community.

Promotional Booths and Tables

Recognized student organizations and DLCIs may reserve promotional tables to recruit, fundraise, or share information.

Protest and Demonstration Events

Notify demonstration-planning@mit.edu at least three business days before campus protests to ensure safety, policy compliance, and minimal disruption.

Raffles

Raffles require official permits, and there are deadlines and policies for hosting them.

Registration Criteria and Event Categories for Student Organizations

Register your event to coordinate with MIT partners and services. Event categories guide you through the right steps for a smooth, successful experience.

SOLE Help Hours

Student organization officers or members looking for one-on-one guidance, advising, or support are encouraged to schedule an appointment with a SOLE staff member.

Tents for Events

Tents require planning 30+ days in advance. CAC can help with rental, setup, and breakdown.

Use of Classroom Equipment

MIT classrooms are available for use by student organizations, and all users must abide by all Registrar’s Office policies when using them.