Policies & Resources

Admission Fees for Events

Student organization events that charge admission fees must follow MIT policies and guidelines.

Amplified Sound at Events

Amplified sound requires prior approval, is limited to certain locations/times, must be adjusted on request, and may be shut down if disruptive.

Blood Donation and Donor Registry Events

How to operate blood donation drives or donor registry swabbing campaigns.

Candles and Open Flames at Events

You must consult with CAC and MIT Environment, Health & Safety (EHS) before using open flames in your event.

Career-Related Events

To ensure the success of career events and maintain strong relationships with employers, student organizations must work with both SOLE and CAPD.

Conferences, Case Competitions, and Hackathons

Large-scale conferences, case competitions, hackathons, and other student events require advance planning and coordination. 

Creating a Mazevo Account

To make space requests for the Campus Activities Complex (CAC) and Department of Athletics, Physical Education and Recreation (DAPER) you need to create a Mazevo account.

Employment by Student Organizations

Student organizations can hire both student and non-student employees to provide services for the organization.

Entertainment Licenses

Student organization events featuring live entertainment that are open to the public must follow licensing requirements to comply with City of Cambridge regulations.

Event and Space Use Policies

These policies allow the Campus Activities Complex to provide safe, accessible, and versatile spaces that support gatherings for students, faculty, staff, and alumni.

Event Categories for Student Organizations

Determine your event category to guide you through the right steps for a smooth, successful experience.

Event Registration for Student Organizations

Register your event to coordinate with MIT partners and services to guide you through a smooth, successful experience.

Event Support Fees

In some cases, departments are charged event support fees for the use of certain spaces. Student groups are not charged for using these spaces.

Events Involving Alcohol

MIT requires that all event organizers comply with the law and adhere to all existing MIT policies and guidelines for safe and responsible alcohol service.

Events Involving Minors

MIT is committed to providing a safe and supportive environment for all members of its community, including minors.

Exhibits and Displays 

Exhibits and displays are temporary installations designed to engage the MIT community, spark conversation, and raise awareness.

Film Screenings and Public Performance Licenses

Student organization screenings of films or TV shows require licensing to comply with laws governing copyright.

Five Simple Steps for Student Event Planning

Planning a successful event requires creativity, coordination, and attention to detail. Starting early is key, and you don’t have to do it alone. SOLE is here to help bring your event ideas to life.

Fog Machines in Residence Halls

Regardless of how it is are created, fog and haze are not allowed in residence halls.

Food Preparation and Safety Guidelines 

Policies and procedures for campus-based events where food will be shared, served, or sold.

Food Trucks at Events

Only food trucks that have been approved by the City of Cambridge are permitted  to operate on the MIT campus.

FSILG Social Events Policy

Policy detailing FSILG social event and registration requirements.

Fundraising, Sales, and Sponsorships at Promotional Tables

Promotional tables may be used for fundraising, sales, or other activities, provided all Institute policies and approval requirements are met.

General Event Timing

Infinite Corridor Poster Display Program

International Dignitaries or Domestic VIPs

Preparing for visits from international dignitaries and other VIPs.

MIT Police Presence, Metal Detectors, and Public Safety

MIT is committed to fostering a campus environment where organizers can safely host meaningful and engaging events.

MIT Student Organization Handbook

A guide to accessing the privileges and fulfilling the responsibilities of being part of a student organization at MIT. Together, we can keep our community strong, inclusive, and accountable.

Outdoor Event Spaces

CAC outdoor spaces require coordination for rentals, waste removal, and trade services. Outdoor events must follow MIT policies, sound rules, and safety guidelines.

Promotion and Publicity

Support for recruiting new members to your organization, running successful events, making connections to other groups, and contributing to MIT's sense of community.