Promotional tables and booths are available for use by recognized student organizations to share information and engage with the community. “Tabling” is ideal for recruiting new members, showcasing ongoing projects and activities, fundraising, and promoting events. All promotional tables and booths must conform to MIT policies and reflect the Institute’s mission, values, and culture.
Eligibility
Tabling is permitted for recognized student organizations and other academic, research, and administrative offices at MIT. Reservations must be made individually and are non-transferable between organizations.
Approved Locations
Tabling is permitted in the following locations:
- Memorial Lobby, Building 10 (during the academic year only)
- Charles Vest Student Street, Building 32/Stata Center
- Other locations as approved by CAC on a case-by-case basis
Representative Presence
Tables must be staffed at all times by a currently enrolled member of the requesting student organization or any affiliate of the requesting office. Individuals representing the requesting organization or office are responsible for managing table operations and ensuring compliance with all applicable policies.
Conduct and Engagement
Representatives must comply with the law, adhere to all existing MIT policies and guidelines, and conduct themselves in a manner consistent with MIT’s mission, values, and culture. Specifically:
- Interactions must be courteous and non-disruptive.
- Representatives must be prepared to respond to all inquiries in a civil and respectful manner.
Setup and Safety Guidelines
Tables and booths must not obstruct walkways, doorways, or emergency exits and may not be moved without prior approval from the CAC. If using electrical outlets, all cords must be securely taped to the floor to prevent tripping hazards. Tables must also be fully accessible, with promotional materials positioned within reach for all community members. All tables must comply with MIT Environmental Health & Safety (EHS) guidelines; unsafe or restricted items, including open flames or other hazardous materials, are not permitted.
Group Identification
Signage at tables must be clear and legible, and the name of the sponsoring organization must be prominently displayed at all times.
Display Guidelines
All tables must be maintained in an orderly and inviting condition, and groups may display materials on or directly behind their assigned locations. All materials must:
- Promote MIT-affiliated events or opportunities
- Clearly show the sponsoring group’s name and contact information
- Not be hung from walls, columns, or railings without prior permission from the CAC; when items are affixed to any surface, non-damaging adhesives (e.g., painter’s tape) are required
- Not include prohibited content (e.g., harassment, defamation, targeted messaging)
- Be within the 18″ × 24″ size limit:
- Larger posters, banners, flags, or images of flags require prior approval from the CAC.
- All large-format materials must be reviewed and approved in advance to ensure compliance with Institute guidelines and space-use policies.
Solicitation and Sound Restrictions
To maintain a respectful, accessible, and non-disruptive environment, organizations tabling on campus must remain behind their assigned tables and may not actively solicit passersby.
Active solicitation is prohibited, including:
- Calling out to or vocally engaging with individuals passing by
- Leaving the table to approach individuals
- Distributing materials or items to anyone who has not voluntarily approached the table
Amplified sound and disruptive noise are not permitted during tabling activities. This includes, but is not limited to, music, shouting, electronic instruments, portable speakers, and other sound-amplification devices.
Clean-Up and Area Maintenance
Sponsoring groups are responsible for maintaining the cleanliness and condition of their assigned tabling area. Reserved spaces must be returned to their original condition. At the conclusion of the reservation:
- All materials, signage, and personal items associated with the display must be removed.
- Trash and debris must be properly disposed of.