Registering your event in Atlas connects your organization directly to the MIT resources and support you will need for a successful event. It notifies key MIT partners and helps them (and you) coordinate essential campus services. If you’re unsure whether registration is required, please contact SOLE.
Student organization events must be registered through Atlas if they include any of the following:
- Alcohol will be served
- Money will be collected (food, merchandise, etc.)
- Event will be ticketed (free or paid)
- Attendance of 100 or more people
- Event to take place in a residence hall
- Non-MIT Involvement, including:
- Visitors (non-MIT community members) attending
- Non-MIT speakers or presenters
- Co-sponsorship with non-MIT groups
- Unaccompanied minors (non-MIT students under age 18)
- Dignitaries, VIPs, or special guests
- Career fairs
- Conferences, case competitions, hackathons, or similar large events
- Coordination with other MIT offices
- Collaboration with MIT service departments such as Police, Dining, or Environmental Health and Safety
- Exhibits, displays, or special installations
- Contracts and licensing
- Contracts, agreements, or payments to outside vendors (including zero-dollar agreements)
- Special licensing or permits are required (e.g., alcohol, live music or other entertainment, film screenings, or City of Cambridge permits)
Event Registration Timelines
The registration timeline depends on the size, scope, and complexity of your event. Please review the Event Categories page for specific requirements to ensure your event is properly planned and approved:
- Simple meetings or small events (Category I): No event registration required.
- Standard events (Category II): Register at least 10 working days in advance.
- Significant or complex events (Category III): Register at least 30 working days in advance.
Resources
- Watch this tutorial on registering in Atlas: Atlas Event Registration System Video
- MIT’s policy on use of facilities
- Email sole-events@mit.edu with questions