Career-related events put on by student organizations, such as career fairs, and networking receptions, are a valuable part of MIT’s career exploration ecosystem.
To help ensure the success of these events and maintain strong relationships with employers, student organizations must receive written approval from both SOLE and Career Advising & Professional Development (CAPD) at least 6 months before the proposed event date.
Request and Approval Process
Before initiating conversations or entering negotiations with any external employers, student organizations must first consult with CAPD and SOLE. These offices can provide early guidance, ensure alignment with Institute policies, and help avoid missteps that could affect MIT’s relationships with recruiters.
To formally begin the planning process, a Career Fair/Career Event Request Form must be submitted to CAPD at least six months in advance. Proposals will be evaluated based on the following criteria:
- How the event addresses a gap in existing career exploration opportunities.
- Clear and specific plans for how sponsorship funds will directly support career-related programming.
- Compliance with all applicable MIT policies, including those from SOLE, CAPD, and the National Association of Colleges and Employers (NACE).
- Opportunities for collaboration with academic departments or other student organizations.
Student organizations must receive final approval from CAPD and SOLE before issuing invitations to employers or confirming event details.
Event Proceeds
Any revenue generated beyond the cost of running the event and meeting sponsors’ needs must be used for career exploration and professional development activities. For example:
- Support for experiential learning opportunities
- Funding attendance at professional conferences
- Hosting additional career-related programming
Funds raised from career-related events may not be used to support other, unrelated student organization operations or activities.