MIT is committed to fostering a campus environment where student organizations can safely host meaningful and engaging events. To support this goal, SOLE may require consultation and partnership between student organizations, MIT Police, and other public safety offices at MIT to ensure the safety and well-being of event hosts, attendees, and community members.
Upon review of an event proposal or application, SOLE staff may request input from MIT Police to determine the appropriate level of security support for an event. In some cases, for example, these consultations may result in the need for metal detectors at an event’s points of entry (see below).
Once appropriate safety and security recommendations have been made for an event, SOLE and MIT Police work closely with student organizations to ensure smooth implementation.
Criteria for MIT Police Presence
MIT Police presence may be required at an event in, but not limited to, the following scenarios:
- When a sponsoring student organization requests police presence.
- When MIT Police, in collaboration with SOLE and the sponsoring organization, determine that police presence is necessary based on information submitted during an event’s proposal and approval process. Events with certain characteristics typically require additional security measures, including:
- Alcohol service
- On-site sales and cash handling
- The use of metal detectors (see below)
- Attendance by dignitaries, VIPs, or special guests
- Anticipated attendance of 250 or more attendees, or a significant likelihood of that number
- Anticipated attendance of significant numbers of people who are not affiliated with MIT
- Live music, DJs, or other amplified entertainment
- Other risk factors as determined by MIT Police or SOLE (e.g., VIP guests, prior incidents, or security intelligence)
- MIT Police, as well as other law enforcement and public safety officials, may be required to respond to unplanned incidents such as medical emergencies, disruptions, or potential security threats at any campus event, regardless of any prior planning.
Metal Detectors
The use of metal detectors at student-led, in-person events held on MIT’s campus is determined jointly by MIT Police and SOLE staff. When a determination is made that metal detectors are required, event organizers will be informed directly, and MIT Police will work with them to ensure a safe and respectful screening process.
Criteria for Metal Detector Use
Metal detectors are required for student group events held on campus that meet all of the following criteria:
- Anticipated attendance of 250 or more attendees, or if MIT Police determine there is a significant likelihood of reaching that number
- The event includes non-MIT attendees
- The event features one or more of the following:
- Alcohol service
- Live music, a DJ, or other amplified entertainment
- Other elevated-risk factors as determined by MIT Police (e.g., VIP guests, past incidents, or relevant security intelligence)
Screening Procedures
MIT Police will manage and conduct all screening processes. Procedures include:
- All attendees must pass through a walk-through metal detector upon entry.
- If the detector is triggered, attendees will be asked to remove personal items (e.g., keys, jewelry) and walk through again.
- If the alarm is triggered a second time, MIT Police will screen the individual with a handheld device.
- Guests with medical devices or accessibility needs may request alternate screening, such as a same-gender pat-down or other reasonable accommodations.
- Attendees who are unable or unwilling to complete the screening process may not be permitted to enter.
- If a guest is denied entry and refuses to leave, MIT Police and DSL staff will assist with de-escalation and removal if necessary.
Signage
All events requiring metal detectors require clear signage at each point of entry. Signs must include the following statements:
- “Metal detectors in use for safety”
- “No bags and no cameras”
- Any additional screening expectations or notifications determined by MIT Police, SOLE, CAC, or event organizers
Venue staff (e.g., CAC Manager) will ensure that signage is posted at all entrances and screening areas.
Attendee Communication
For events requiring metal detectors, all promotional materials and tickets must include information for all registered guests and potential attendees notifying them that screening will be occurring, and informing them of screening expectations. This information can be provided via email, social media, RSVP confirmations, or event websites to minimize confusion and delays at entry.
Event Scheduling and Venue Use
Because of the additional burden metal detectors impose on staff and spaces, only one event requiring metal detectors may be scheduled per night in a CAC space. Some venues (e.g., Building 50) may not be suitable due to layout or access concerns. SOLE and CAC staff will work with student organizers during planning to manage scheduling and space concerns.
Accessibility and Special Accommodations
MIT is committed to inclusive and respectful screening practices. Attendees with disabilities or medical conditions that may affect screening are encouraged to notify event staff in advance. MIT Police will provide reasonable accommodations, including handheld screening or same-gender pat-downs.
After Action
After the event, SOLE, CAC, and/or MIT Police may conduct a debrief to evaluate how the screening process was implemented and to identify opportunities for improvement.
Cost
DSL covers all costs associated with metal detector services.
Pre-event Planning for Police Presence and/or Metal Detectors
When MIT Police and SOLE determine there is a need for police presence and/or metal detectors at an event, SOLE coordinates a pre-event planning meeting with key stakeholders. This meeting is typically scheduled at least 10 working days prior to the event. Participants include:
- MIT Police
- Event hosts and/or leaders from student organization/s
- SOLE advisors
- Venue managers (e.g., CAC staff)
- Additional stakeholders as needed (e.g., E33, DSL staff, organization advisors)
Topics covered in the planning meeting will include:
- Rationale for MIT Police presence and/or metal detector use
- Roles and responsibilities of involved parties
- Event timeline and logistics
- Entry, exit, and re-entry procedures
- Emergency planning and EMS coordination
- Communication plans for attendees and staff
- Coordination and preparation of volunteers and staff, ensuring they understand their roles in guest flow, safety, and communication.
- Designation of a primary point of contact for the venue manager and MIT Police before and during the event.
- Scheduling a pre-event huddle to review final logistics and safety procedures.