WHOI Housing License Agreement

License Agreement for WHOI Participants
Please read the terms below pertaining to MIT/WHOI housing. This is your license agreement for on-campus housing at MIT. You will not be permitted to use the MIT/WHOI space in Sidney-Pacific until you have completed the attached form. Please print a copy of the agreement and signed form for your records.

The house government in Sidney-Pacific would like to stress the following information in addtion to the information outlined in the Gradaute Housing License Agreement:

  • All residents must abide by all MIT Housing regulations, including MIT's alcohol policy.
  • No smoking is permitted anywhere in Sidney-Pacific. This includes the open-air courtyard.
  • All residents MUST evacuate the building during all emergency alarms.
  • All residents are required to abide by Sidney Pacific's quiet hours policy as well as the Sidney-Pacific room reservation policy.
  • Residents agree to ensure that any guests they host abide by MIT and Sidney-Pacific policies.
  • Furniture in common areas must remain in the areas they were designated for. 
  • Furniture in resident rooms must stay in the rooms they are assigned to.
  • No storage is available for residents outside of their assigned room.
  • Residents will be held responsible for any damage (beyond normal wear and tear) which they have caused, and not the damage caused by others. The house Manager will make determinations regarding damage.

Graduate Housing License Agreement

General Conditions 

 Residency: Residency in MIT graduate student housing is restricted to full-time MIT graduate or undergraduate students who are enrolled in a degree program and registered as a student for the semester(s) of residency. MIT Affiliates, as defined on the MIT sub-license website, may also reside in MIT graduate student housing with the approval of the Housing Office. MIT graduate student housing must be used as the primary residence of the Licensee, and, if assignment is to a Family Housing unit, the primary residence of the Licensee’s immediate family (spouse, partner, legal dependents). 
General Requirements: Licensee, his/her immediate family (if applicable), and all guests must:

  • Comply with all applicable Federal and State laws and regulations, all City ordinances, all MIT policies, and all policies specific to Licensee’s house and not conduct any illegal activity in MIT graduate student housing;
  • Comply with the terms of this License Agreement; 
  • Not interfere with the comfort, safety, health, welfare, or the quiet enjoyment of neighbors or other residents; 
  • Not use MIT graduate student housing to conduct any business activity, including any type of solicitation, sales, or promotion. 

• Sublicensing: Sublicensing of MIT graduate student housing to another person is prohibited under all circumstances, except under the conditions outlined in the "Sublicenses" section of this License Agreement. 
• Leadership Positions: If Licensee’s assignment to graduate student housing is made solely on the basis of Licensee’s appointment to a leadership position in a graduate student housing building’s house government, then this License Agreement is conditional on Licensee’s satisfactory performance of the duties of that position, as determined by the Housemaster or Residential Life staff. Failure to satisfactorily perform the required duties will be considered a violation of this License Agreement and Licensee may be required to vacate his/her room upon thirty (30) days notice. 
• Expiration of License Agreement: In general, License Agreements are in effect until August 15, unless explicitly extended by the Housing Office. 
• Overnight Guests: Overnight guests are permitted per the policy of each individual house. 
• Prohibited Items: In addition to items prohibited by MIT policies, the following are prohibited in MIT graduate student housing at all times: 

  • Waterbeds
  • Pets of any kind
  • Dishwashers of any kind
  • Washing machines of any kind

• Condition of Student Housing: MIT graduate student housing must be maintained in a safe and sanitary condition and may not be altered or abused in any way. Licensee will be charged for any damage. Altering, replacing, or installing additional locks is prohibited.
• Smoking: Smoking is strictly prohibited in all areas of all MIT Graduate Housing buildings at all times, including roof decks. Violations of this policy will be considered a violation of this License Agreement. 
• Evacuation: All residents must evacuate their buildings and adjourn to designated areas during all emergency alarms, as required by law. If a resident fails to evacuate during an emergency alarm, 

  • A fine will be added to the resident’s bill of $150 for the first offense. Community Service and/or immediate eviction will also be considered.
  •  The second offense will result in the resident having their License Agreement terminated for violation. Residents will be issued 30 days notice to vacate, and will be subject to current termination policies. 

• Personal Property: MIT is not responsible for the personal property of Licensees, their family members, or their guests. This includes items delivered to MIT on Licensee’s behalf, property in trunk rooms and other storage areas, and property in individual MIT graduate student housing units. It is strongly recommended that all Licensees have personal property insurance to protect them from loss or damage due to theft, fire, flood, water leakage, vandalism, and any other hazards. It is also recommended that Licensees keep all housing unit windows and doors locked at all times. It is Licensee's responsibility to secure personal property during vacation periods and any belongings left behind during such periods are and remain the sole responsibility of Licensee. The Housing Office reserves the right to remove unidentified or unclaimed items from storage areas during and after occupancy.
• Extermination: Upon adequate notice (usually a minimum of 48 hours), Licensee must provide the House Manager or authorized representative with reasonable access to his/her student housing, and must prepare the space for the purpose of extermination of insects and vermin. Failure to conform to these requirements or make alternative arrangements with the House Manager shall be a violation of this License Agreement and Licensee will be assessed a charge in order to prepare the student housing space for extermination at a future date. If a Licensee becomes aware of insects or vermin on the premises, Licensee should immediately notify the House Manager.
• Disabled Access: Any non-disabled Licensee residing in MIT student housing that has been modified for persons with disabilities may be transferred should the need for the disabled-access space arises.
• Operational Problems: Licensee should contact the House Manager, Housemaster, or Graduate Coordinator for problems that arise in the building. If the problem cannot be otherwise solved, Licensee should contact the Housing Office for assistance.
• Utilities: Care should be taken not to waste utilities. Licensee should be mindful at all times that energy conservation is everyone's responsibility.
• Graduate Housing Website: The Graduate Housing website contains answers to general questions, and can be found online (see http://studentlife.mit.edu/housing/graduate-family-housing)
• Residents of Sidney-Pacific (S-P), the Warehouse (NW30), and Ashdown House must review and comply with the building-specific rules and regulations at the end of this License Agreement.

House Fees 

• House Fees include:

  • Fee for use of MIT student housing;
  • House tax;
  • Late fees for borrowed items, lost keys, damaged items, etc.

• House Fees for Licensees who are enrolled in an MIT degree program are billed through Licensee’s student account each month by Student Financial Services, and must be paid in accordance with the terms of that account. House Fees for Licensees who are not enrolled in an MIT degree program must be paid through MIT’s Accounts Payable System (SAP). 
• MIT may impose additional charges or credits at any time based on changes in utility fees and other costs. In such cases, Licensee will be notified of the amount and effective date of such additional charges or credits.
• Under no circumstances may Licensee withhold or reduce House Fees. The presence of vermin, cockroaches or other pests in the building, or failure of MIT to provide electricity, hot or cold water or heat during the regular heating season in any specific amount or to any specific standard are not reasons for reduction, abatement, or withholding of House Fees. Licensee shall claim no adjustment or other compensation for inconvenience or discomfort arising from the making of repairs or improvements to the MIT graduate student housing unit, the building, or any appliance. 
• Failure to make payments of House Fees may result in a loss of graduate housing assignment and may impede future opportunity for graduate student housing.

Right of Entry

• Right of Entry With No Advance Notice: The Housing Office, the House Manager, the Housemaster, and their agents or contractors shall have the right to enter MIT graduate student housing at any time when imminent danger to life, safety, health, or property is reasonably feared, as determined by the House Manager or authorized representative. Entry without advance notice is also permissible for maintenance services requested by Licensee, as outlined on the maintenance request form, or when one or more bedrooms are vacant within an apartment. 
• Right of Entry With Advance Notice: The Housing Office, House Manager, or Housemaster reserve the right, with advance notice to Licensee whenever reasonably possible, to inspect the condition of the MIT graduate student housing unit generally and for fire and health hazards; to show the MIT graduate student housing unit to prospective residents; to enforce all policies, rules and regulations listed on the Division of Student Life website (http://studentlife.mit.edu/policies-procedures-library) as well as all State and Federal laws and regulations; to make repairs, installations, additions or alterations to the MIT graduate student housing unit or to the building; to remove placards, signs, fixtures, alterations or additions to the premises; and to cure any other conditions which are in violation of the standards outlined in this License Agreement or in violation of any of the MIT rules, regulations, or policies listed on the Division of Student Life website, as well as any State or Federal laws or regulations.

Registration Status

• Registration Checks: There will be registration checks during the Fall and Spring Terms. If Licensee fails to register as a full-time regular graduate or undergraduate student during the semester of residency, or has a change in student status, such as withdrawal during any term, Licensee is no longer eligible to remain in MIT graduate student housing. In such cases, residency will be terminated with written notice from the Housing Office. MIT Affiliates are exempt from this provision with the prior approval of the Housing Office.
• Completion of a Degree Program: Licensee must vacate his/her MIT graduate student housing upon completion of a degree program, at the end of the final term in which Licensee is registered as a student. For example, if Licensee completes his/her degree on March 1, 2011 but was not registered as a student for that Spring 2011 term, Licensee must vacate MIT graduate student housing at the end of the Fall 2010 term. If Licensee completes his/her degree on March 1, 2011 but was a registered student for the Spring 2011 term, Licensee may remain in MIT graduate student housing until the end of the Spring 2011 term. For purpose of this Agreement, the "end of the Fall 2010 Term" is considered January 31st and "the end of the Spring 2011 term" is considered the end of the resident's License Agreement, August 15th, unless otherwise indicated herein. If a degree is completed in the Fall Term, Licensee may remain in MIT graduate student housing until January 31. If a degree is completed in the Spring Term, Licensee may remain in MIT graduate student housing until August 15.
• Non-Resident Doctoral Thesis Research: Residency will be terminated immediately if Licensee registers for Non-Resident Doctoral Thesis research status. If Licensee is interested in continuing his/her housing assignment, application to the Graduate Housing Waiting List may be submitted, but housing cannot be guaranteed.

Student Family Housing

Eligibility for MIT Student Family Housing: Licensee must be residing with his/her spouse or partner on a full-time basis, and/or be a parent with full custody of his/her children, and/or serve as a legal dependent of a family member to be eligible for MIT Student Family Housing. 
• Proof of Eligibility: Licensee must supply documentation of family status such as marriage certificate, documentation proving cohabitation, birth certificates of children or proof of legal custody or guardianship, proof of legal or financial dependency of an adult such as tax forms, or medical proof of pregnancy. If Licensee's eligibility is questioned, either before or during residency, the Housing Office may require further documentation. Failure to provide documentation to the Housing Office's satisfaction or falsification of information will be considered violations of this License Agreement.
• Family Member(s) Arrival: Licensee may live in his/her MIT Student Family Housing unit for thirty (30) days prior to the arrival of his/her family members. At the time of the family members’ arrival, the Housing Office must be notified and the family may be asked to visit the Housing Office to present the required documentation (photo ID and/or passport). If the family members have not taken up occupancy in the MIT graduate student housing within the 30-day period, a two week notice to vacate will immediately be in effect, and Licensee will be responsible for House Fees until the housing unit is reoccupied. 
• Changes in Family Status: Licensees must report all changes in family status to the Housing Office immediately. Failure to do so will be considered a violation of this License Agreement. A change in family status includes: a family member's plan to take an extended trip, a divorce or separation, or a change in the number of immediate family members residing in MIT housing. If there is a change in family status and Licensee remains eligible for Student Family Housing, a transfer to a more suitable housing unit may be necessary. There is a transfer fee and, in most cases, a waiting period. If there is a change in family status and Licensee is no longer eligible for Student Family Housing, Licensee must vacate the Student Family Housing unit.

Sublicenses

• With the written approval of the Housing Office, sublicensing is permissible in certain buildings during IAP and the summer months as described on the Sublicense Web Page (http://housing.mit.edu/graduatefamily/sublicense_center). Sublicense forms must be completed by both the Licensee and the Sub-Licensee, and are available on-line from the Housing Office website. Failure to notify the Housing Office of any sublicenses will result in the eviction of the Sub-licensee and could result in the loss of campus housing privileges for the Licensee. All Sub-licensees must be MIT Affiliates as defined on the MIT sublicense web page.
• Licensees living in two bedroom quads in S-P are NOT permitted to sublicense their housing at any time. If any of these Licensees wishes to cancel his/her housing for the summer period (6/1-8/15) only, he/she may do so, prior to May 1, by filling out the Graduate Housing Termination Form. The Termination Form is available online at http://myhousing.mit.edu. The fee for termination of summer housing is $250.

Termination of License Agreement
(See also section entitled Violation of Terms of License Agreement)

• Approved Terminations: Licensee may terminate his/her License Agreement during its term only if Licensee experiences an eligible status change. Eligible status changes include: suspension or withdrawal from MIT, graduation, department-required internship, and certain changes in family status. In order to terminate his/her License Agreement, Licensee must complete a Termination Form and indicate the effective departure date from his/her graduate student housing. The Termination Form is available on-line at http://myhousing.mit.edu and is the only means of notification that the Housing Office will accept. Licensee must give a minimum of thirty (30) days written notice to terminate occupancy and must submit proof of status change at that time. 
• House Fees: Licensees terminating their License Agreement for an approved reason are responsible for:
o House Fees for thirty (30) days from the date the Housing Office receives the Termination Form and all required documentation (the 30th day is Licensee’s “’Termination Date”);

  • House Fees until the end of the month in which Licensee’s Termination Date falls. For example: If the Housing Office receives Licensee’s Termination Form and all required documentation on November 15, Licensee is responsible for his/her House Fees until December 31. December 15 would be the Licensee’s Termination Date, but Licensee is also responsible for House Fees until the end of the month in which his/her Termination Date Falls. 

• Unapproved Terminations: Licensees who vacate MIT graduate student housing during the period covered by the License Agreement without an eligible status change will remain responsible for all House Fees as outlined above, and will be charged additional fees until the housing unit is occupied or the License Agreement expires, whichever is sooner. However, if a MIT graduate student housing unit is reassigned mid-month, the initial Licensee remains responsible for House Fees until only the end of that month. 
• Early Departure Fees: Licensees terminating their License Agreement for any reason, approved or unapproved, and moving out during the months of September, October, February, March, June or July will be assessed an early departure fee equal to one month's current House Fees. 
• Extension of Housing for Commencement: Licensees whose names are on the MIT June degree list may remain in their MIT student housing through the end of their License. If such Licensees wish to stay only for Commencement, they must complete a Termination Form indicating their plans. The Licensee then may remain either until the Saturday after Commencement or eight (8) days after Commencement with no termination fee. House Fees for the month of June will then be based on a termination date eight (8) days after Commencement, regardless of Licensee’s actual move-out date. For example: If Commencement falls on Friday, June 3, Licensees who complete a Termination Form may remain in MIT graduate student housing until Saturday, June 4 or until Saturday, June 11. If such a Licensee chooses to move out on Monday, June 6, Licensee will still be charged House Fees until the termination date of June 11.

Violation of Terms of License Agreement

Violation of any of the terms of this License Agreement may result in termination of residency upon thirty (30) days written notice. The Housing Office reserves the right to terminate residency with less than thirty (30) days written notice if necessary, and to exclude Licensees from the premises in the event of serious health or safety concerns. Violations may also make Licensee ineligible to reapply for MIT campus housing. 

Building-Specific Rules & Regulations

The house government at Sidney-Pacific Graduate Residence (S-P) and Tang Hall has the following additional requirements for Licensees living in S-P. Non-compliance with these requirements will be considered a violation of this License Agreement:

• All Licensees are required to abide by the S-P & Tang Hall room-reservation policy, which governs reserving public spaces in the building, as well as the S-P quiet-hour policy. These policies may be found at http://s-p.mit.edu/resources/common_space_policy.php
• Furniture in S-P & Tang Hall common areas must remain in the common area to which it is designated. Furniture in S-P & Tang Hall resident rooms must remain in the resident room to which it is designated.
• No storage space is available for Licensees. All student property must fit in resident rooms in addition to the furniture provided by MIT.

The house government at the Warehouse (NW30) has the following additional requirements for Licensees living in the Warehouse. Non-compliance with these requirements will be considered a violation of this License Agreement and may also result in the assessment of fines:

• All Licensees must comply with the Warehouse rules governing quiet hours and use of the common spaces, which are posted in the building.

The house government at Ashdown House has the following additional requirements for Licensees living in Ashdown House. Non-compliance with these requirements will be considered a violation of this License Agreement:

• All Licensees are required to abide by the rules and policies specific to Ashdown, which can be found at http://scripts.mit.edu/%7Eashdown/policies.php
• Common rooms and other House facilities must be used exclusively for the purposes for which they are designated.

By entering my full name and MIT ID number and by clicking the submit agreement button below, I indicate that I have read, understand, and will comply with all of the terms and conditions of this License Agreement, as well as other conditions that may, from time to time, be issued by the MIT Housing Office.

By submitting the MIT/WHOI License Agreement, I attest that I have read, agree to, and will abide by all policies and terms outlined in this agreement.