Careers in the MIT Division of Student Life

Position Description

Core Function and Responsibility

The MIT residential system has a long history of partnership among faculty, staff, and students to create a vibrant atmosphere for living and learning. Each house is led by a head of house, who leads a live-in house team comprised of an assistant director/Area Director (AD), graduate resident advisors (GRAs), and a house operations manager. In addition, students play a significant role in this partnership, building community in the residences through strong house governments, a resident peer mentor program, and a variety of other student-led activities and programs. The result is distinct residential communities that support diverse residence halls.

The assistant director of residential life/AD is a live-in professional responsible for furthering the educational mission of MIT, the Division of Student Life, and the Office of Undergraduate Residential Life, under the direction of the head of house in their respective living community and the associate dean for undergraduate residential life. Guided by the head of house, the assistant director/AD partners with the house team to build a sense of community that encourages personal growth, accountability, health and safety, and a sense of belonging. The assistant director/AD is also responsible for supporting housing services, including working with the head of house and student leaders on room assignments and with the house operations manager on the move-in/move-out process. As a member of the dean on call team, the assistant director/area director responds to student crises and emergency situations.

Characteristic Duties and Responsibilities

• Work collaboratively with and support heads of house to manage day-to-day aspects of house life, where the assistant directors/ADSs are primarily responsible for:
  • Implementing and realizing the programmatic and student life priorities of the heads of house and the house team;
  • Advising and supporting students’ holistic development;
  • Serving as a referral agent to campus resources; and
• Upholding MIT policies and practices consistently by having advising conversations with students or floors/entries and/or collaborating with the Office of Student Conduct to address student behavior concerns.
• Engage students in cultivating a sense of belonging and an enriching living environment for all. Working with the house team, foster an inclusive living community that promotes respect, dignity, and a safe and secure environment.
• Partner with the Head of House, the Division of Student Life staff, and other house team members to:
  • Implement graduate resident advisor and resident peer mentor selection, preparation, and ongoing education;
  • Promote community wellbeing, manage roommate conflicts and minor misconduct, and support students in distress;
  • Help orient and advise students in house leadership roles;
  • Work with the head of house to provide assistance and support to room assignment chairs who, with the house team, are responsible for coordinating house room assignment processes so that those processes are consistent with MIT housing assignment principles.
  • Coordiante with the heads of house to address issues related to the implementation of room-assignment processes, this is especially important when the Head of House or AD is new to the role.
  • Coordinate with the head of house and house operations manager, to provide support for house-based Welcome Week and Orientation activities and programs;
  • Partner with Student Support and Wellbeing to help students receive holistic, seamless, and comprehensive support;
• Serve as a responder in the Dean-on-Call rotation, addressing student crises and other critical incidents.
• In accordance with requirements for reporting per Title IX, serve as a responsible employee, who is obligated to report incidents of sexual misconduct to the Title IX and Bias Response Office.  
• Serve on appropriate MIT and DSL committees, special projects, and participate in DSL special assignments.
• As appropriate, serve in secondary assignment roles to facilitate skill growth and development, as well as building capacity across DSL.

Supervision Received

Direction and supervision is received from the Associate Dean for Undergraduate Residential Life, with advising and counsel from the respective Heads of House.

Supervision Exercised

• Not applicable

Qualifications

• Bachelor’s degree (master’s preferred) in higher education administration, social work, counseling, or related field.
• Minimum two years of experience in Residential Life and/or Student Affairs at or other relevant experience required.
• Candidate must possess experience in leadership development, advising, crisis intervention and response, counseling, and residential education.
• Ability to work with students, colleagues, and faculty to build a welcoming living-learning residential community.

Term of Service

Appointed by the senior associate dean for residential education, assistant directors/ADs serve a one-year renewable appointment with an expected total 5-year term of employment. The position also has the possibility of a 6^th year renewal dependent upon organizational needs. In consultation with the head of house, assistant director/ADs will have an annual performance review, conducted by the associate dean for undergraduate residential life. Assistant directors/ADs and their partners will undertake a background check prior to appointment. Employment is conditional upon the successful completion of a background check. 

Apply Online: https://careers.peopleclick.com/careerscp/client_mit/external/search/search.html (Job ID #24899)

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

General Summary:

The Dormitory Patrol is responsible for monitoring the dormitories, enforcing security protocols and responding/reporting any unsafe incidents or conditions.

Primary Functions:

• Observe and patrol designated dormitory to prevent/report unlawful entry and vandalism.
• Monitor security cameras, fire and smoke alarms, window locks, interior and exterior lights.
• Reports any need for maintenance or repair.
• Responds to incidents of fire, medical emergency, flooding, water discharge, hazardous materials, and other incidents by contacting emergency personnel or other responders. Takes preliminary steps consistent with applicable training.
• Monitor two-way radio and respond to calls from the Operations Center and/or the Supervisor.
• Monitor residents and guests who are entering buildings and report all trespassers to the MIT Police.
• Approach and interact with students and visitors who are violating policies. Inform them of the policies and direct them to comply with the policies. When necessary, ask students or visitors to provide identification. Contact MIT Police whenever necessary.
• Submit scheduled written, electronic, and oral reports and provide information regarding unusual incidents.
• Perform resident lock outs.

Reports To:

Reports to the Supervisor of Nightwatch Operations. Will be primarily assigned to work in one or more specific dormitories but may be re- assigned to other dormitories on an as needed basis.

Requirements:

License/Certification:

Drivers License preferred. (A Driver’s License is required in order to serve as the 10%er Dormitory Patrol on a shift.)

Years of Experience:

• One year of security experience or other relevant experience preferred
  • One year experience working in a higher education residential environment preferred

• Customer service experience working in university or High School environment or other relevant work environment preferred

Education:

High School Diploma or equivalent required.

Moving Requirement:

Ability to move 50 pounds.

Working Conditions:

• Frequent prolonged periods of time of moving throughout the dormitory including ascending/descending stairs may be required.
  • Personal Protective Equipment must be worn when required by the needs of the assignment.
  • Required to wear Department provided uniform and carry guard tour device and two way radio.

Availability:

This is an essential position in accordance with the MIT Policy on Emergency Closing or Early Release. During emergencies, employees in this title are excused from their regularly scheduled work only with the specific authorization of their supervisors, regardless of any public announcement that the Institute is closed.

Common Requirements:

• Must treat colleagues, supervisors and all members of the MIT community in a professional and respectful manner. Acts in a manner that is consistent with the Department’s goal of providing high quality service to the Department’s customers. Must comply with all MIT and Department Policies and Procedures.
  • Must have the sufficient language/communication skills to communicate with supervisor, colleagues and customers as required by the position. Must be able to read and understand written directions, safety signage and other documents. Must be able to use email, the IT equipment that is utilized for work order tracking software, and other types of job specific technology once Management has provided the necessary training.
  • Must be able to successfully work independently and as a member of a team based on the varying nature of different tasks.
  • Must report any unsafe conditions or hazards to immediate supervisor.
  • This job description is intended to provide a summary of the position. It is not a complete list of all of the duties. An employee may be required to perform other duties that are related to the primary functions listed in the job description.
  • MIT will conduct a background check (including checking criminal records) for finalists. For current MIT SEIU members, this background check will be done for finalists who are bidding for a promotion or for a voluntary transfer to another classification unit.

Apply Online: https://careers.peopleclick.com/careerscp/client_mit/external/search/search.html (Job ID #24691)

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Position Overview

The Assistant Director for the CARE Team assists with support coordination for the CARE Team and Support, Wellbeing, and Belonging. The Assistant Director for the CARE Team works in close collaboration with residential life staff, undergraduate and graduate student support deans, mental health clinicians, health care providers, and other support resources on and off campus. The Assistant Director will facilitate wellbeing checks, manage student cases through a database system including opening, following through on, and closing of cases, and help support the collaboration with stakeholders to ensure that students are receiving timely attention and follow up. The Assistant Director helps students that are transitioning to/from MIT due to hospitalizations, leaves, and returns.

Principal Duties and Responsibilities

• Coordinates support for students with needs including, but not limited to, crisis intervention, hospitalizations, and wellbeing checks
• Supports the deans and coordinates closely with Student Support Services and GradSupport to assist with student needs including emergency travel, food insecurity, and other financial issues
• Works directly with our travel advisor or books travel independently when timely travel plans are needed.
• Reviews Dean on Call and police reports for students of concern and follow-up as needed
• Works closely with Deans and SMHCS on individual cases to identify resources for parents/families who need local resources
• Manages shipping and storage support for students receiving assistance from the CARE Team
• Manages coordination of emergency apartments including communicating with colleagues in HRS, facilities, transportation, and with families to ensure a smooth visit to campus
• Analyzes and maintains data records on student trends through the Division of Student Life’s database, Maxient
• Keeps up to date list of students and coordinate weekly communication to the Care Team Network through Quickbase platform
• Assist in compiling annual reports and other data requests as needed throughout the year
• Manages the CARE Team finances including reconciliations, travel, and general budgetary needs
• Manages thewellbeing check system for the CARE Team in our online database system and manages follow up with houseteams
• Works as S3 Drop-In Team member and participates in weekly drop-in hours
• Perform weekly audits within Maxient and Quickbase platforms
• Manages the CAP list to ensure effective communication with Student Support Services team and follow-up with students
• Attends the CARE Team Network meetings, and manages all follow-up action items
• Represent CARE Team during Institute-wide events such as orientation, CPW, and graduation. 
• Supports the Indirect Impact Team (IIT) during outside crises including timely gathering of student lists
• Serves as staff to the Postvention Team
• Serves as part of the on-call rotation with the CARE Team during nights and weekends
• Participates in community presentations and trainings on behalf of the CARE Team and Support, Wellbeing, and Belonging
• Performs other duties as assigned and engages in special projects under the direction of the Director of the CARE Team and the Assistant Dean and Associate Director for the CARE Team.  

Supervision Received:

Supervision is received by the Assistant Dean and Director of the CARE Team.

Supervision Exercised:

None

Qualifications and Skills:

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

Required bachelor’s with two years of experience in higher education and interest in student support/wellbeing required. Possess knowledge of general needs of college students, college student health/mental health, and risk factors for college student population. Demonstrated proactive approach to problem-solving.  Ability to advise students and work collaboratively with faculty, administrators and students is essential. A desire to work with a diverse population, and an interest in human services and supporting individuals in distress is critical. Must possess strong interpersonal and communication skills. Must use excellent judgment and discretion in handling confidential information. Initiative, flexibility and ability to work in a high energy, dynamic environment is necessary. Ability to work with spreadsheets, databases, web software and generally navigate technology is a prerequisite.

PREFERRED EDUCATION AND EXPERIENCE: Preferred master’s degree in higher education, counseling, or related fields.

Apply Online: https://careers.peopleclick.com/careerscp/client_mit/external/search/search.html (Job ID #24962)

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in position descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

General Responsibility

This is a full-time (10-month appointment) benefits eligible position. The Head Men’s Basketball Coach/Physical Education & Wellness Instructor responsibilities will include the management and oversight of all facets of the MIT Men’s Basketball program. Additional responsibilities include but are not limited to: administration, budget management, alumni stewardship, recruiting, scheduling of competitions, meet management, including hiring officials, team travel, weekly practice sessions, advising of students, and compliance with NCAA and conference rules and regulations. In addition, this position will include teaching responsibilities and instruction in the required physical education and wellness activities program. Additional responsibilities may include department-wide duties as assigned.

Roles and Responsibilities:

• Lead a high-quality varsity program that is competitively challenging, well organized and administered, based on sound coaching techniques and instructional strategies, and have a positive retention rate. 

• Oversight of all administrative aspects of the operation of a collegiate basketball program. This includes but is not limited to developing budgets, defining expenses, on-going budget management, prompt reconciliation of team-related expense reports, appropriate organizational duties affiliated with facility usage, staff appointment, supervision and performance evaluation, practice planning and equipment management procedures.
• Define budget needs including equipment, team travel, uniforms, and personnel in conjunction with Sport Administrators.
• Collaborate in fundraising responsibilities with Director of Athletics-Department Head, Sport Administrators, and other members of the athletic department, including building and maintaining relationships with Alumni through newsletters, phone calls, and departmental Alumni activities. 
• Recruit academically qualified student-athletes to a highly selective science and engineering-oriented institution and maintain an appropriate number of student-athletes on the team. 
• Schedule home and away contests, working with other host institutions and MIT personnel in event management. 
• Recruit, supervise, mentor, and evaluate assistant coaches. 
• Ensure proper safety precautions regarding student-athletes’ training and health are followed at all times including DAPER Risk Management procedures. 
• Demonstrate adherence to DAPER Risk Management procedures, as well as timely and effective communication with Sports Medicine to ensure the health and safety of the student-athletes.  
• Provide oversight of facilities to ensure the health and safety of users (i.e. the pool, electronic equipment).
• Teach instructional activity courses for the general institute requirement of Physical Education and Wellness (PE&W) for undergraduate students. These duties include syllabus development, attendance, grading and attending meetings specific to physical education, wellness and curriculum development. 
• Award PE&W points to student-athletes each season in accordance with its guidelines for student participation in varsity athletics.
• Participate in collaborative activities across the Division for Student Life (DSL) and within the DAPER through service on committees and mentoring colleagues. 
• Provide team statistics and other relevant materials to Director of DAPER Athletics Communications.
• Adherence to regulations and completion of forms associated with MIT, conference, and national governance regulations at the NCAA Division III membership level.  
• Member in good standing in sport’s National Coaches Association or governing body. 
• Competent fulfillment of other administration duties as assigned. 

Supervision Received

Supervision is received from Assistant or Sr. Associate Director of Athletics (Sport Administrators) and Director of Physical Education and Wellness.

Supervision Exercised

Supervision is exercised over Assistant Coach/es.

Annual Review

Annual Review process includes metrics from varsity athletics including student-athlete evaluation, self-evaluation, and administrator’s evaluation as well as physical education and wellness student feedback, observation, self-evaluation, and administrative duties. 

Contacts Required to Perform Duties

DAPER contacts include but are not limited to: Physical Education and Wellness Office, Sports Administration, Office of Athletics Communications, Equipment, Facilities, Sports Medicine, and Business Office. MIT contacts include units within the Division of Student Life, Admissions Office, Alumni Office, Treasurer’s Office, Insurance and Legal Affairs, Procurement, Department of Facilities and Resource Development.

Requirements

Three to five years coaching experience, preferably at the college or university level. A Bachelor’s degree is required: a Master’s degree is preferred. Degree(s) in Physical Education and Wellness or related field is highly desirable. Previous experience in teaching physical education and wellness activities is also preferred. Proven experience in recruiting to a highly selective institution desirable.  Administrative, interpersonal/communication skills and computer skills are essential. Appropriate certifications in First Aid, CPR, AED, and Biohazards are required within 30 days of hire. Employment is conditional upon successful completion of a background check. 

MIT is an Affirmative Action Equal Opportunity Employer.  Minorities and women are encouraged to apply. 

Application Procedure

Applications will be accepted until the position is filled. Please submit cover letter, resume and names and contact information of three references.

Apply Online: https://careers.peopleclick.com/careerscp/client_mit/external/search/search.html (Job ID #24985)

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in position descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.