ASA-Allocated Spaces

The ASA is responsible for allocating dedicated spaces for student organizations. They make a good-faith effort to allocate space fairly and to ensure that the most active organizations and those with the highest demonstrated need receive space.

The ASA’s space allocation cycle is generally every two years. Application deadlines are set before the end of the fall semester, and decisions are announced within six weeks of the application deadline. During their deliberations, the ASA considers a number of factors: whether an organization already has space and/or adjustments to the amount of requested space, and an organization’s needs (group activities, administration, storage, etc.). Appeals to assignments are handled on a case-by-case basis. New space assignments take effect during IAP.

Applications  

Applications for space allocation must include the following: 

1. Whether a student organization currently has allocated space.  
2. An individual contact for the organization.  
3. Organization membership numbers.  
4. Descriptions of the organization’s space needs (e.g., size, for only one group or shared, storage or locker space, etc.), how the space will be used, and why it is needed. 
5. Type, number, size, and intended audience/s of sponsored activities for each year.  
6. Anticipated frequency of usage of the space.  
7. The names of potential collaborating organizations with which the group would be willing to share space.
8. Organizations seeking a renewal should include what they have done in the space since their prior application and if they are interested in a voluntary space change. 

The ASA does not allocate office space outside of its official allocations period, but organizations may request an out-of-cycle storage space allocation. The ASA can revoke an organization’s room allocation if their activity violates any of the provisions outlined in their operating guidelines or as a disciplinary measure.  

For more detailed information about allocations, the application process, and the terms of ASA-controlled spaces, please see the ASA Operating Guidelines.