Terminating Your Assignment for Move-Out
As a resident of MIT Graduate Housing, you are responsible for the entire term of your license agreement. Residents who terminate their on-campus housing prior to the expiration of their license agreement are subject to the early termination policy outlined below and are required to provide notice by submitting a Termination Request Form within the Housing Portal.
Please Note: If you are interested in canceling your housing assignment prior to your move-in date, please refer to the Housing Cancellation Policy for guidance. The Early Termination Policy detailed below applies to any cancellations submitted after the scheduled occupancy date.
Entering a Termination Date
When completing the Graduate or Visitor Termination Request Form within your Housing Portal, you will be asked to select a termination date. Under the drop-down menu “Departure Date,” please select the last day of the final month in which you plan to reside in MIT housing. As a reminder, termination forms must be submitted with a minimum of 30 days’ notice prior to the end of the month.
Please indicate your actual departure date (the date you will move out) in the “Additional Information” field. Your departure date must be on or before your termination date (e.g., you cannot terminate for December 31 and depart on January 1). Rent responsibility will end at the end of the month during which your termination falls and will not be prorated (exception for June Degree List candidates).
If you are uncertain of your specific date, please enter the latest possible date. If the date changes, you may email email@example.com to share an earlier date at least 30 days before your final move-out date.
Sample Graduate Housing Termination Dates
Must Submit Termination
Any Day in June
June Degree List residents are eligible to terminate their on-campus housing on any day during the month of June with at least 30 days' notice (rent will be prorated - June Degree List ONLY).
*June Degree List Eligible Only - rent will be prorated if termination form is submitted with at least 30 days’ notice
Example: When you submit the Termination Request Form in March, you enter a termination date of July 31. In early April you confirm you're graduating (June Degree list) and you get a job that starts June 1. On April 8, you email firstname.lastname@example.org with a move-out date of May 31. Under this scenario, you would not be charged rent past May 31 because you have an acceptable reason for leaving (graduated) and have provided 30 days' notice.
Requests to extend your stay beyond your eligible occupancy dates are only granted due to extenuating circumstances on a case-by-case basis. Please contact our office to discuss your request for an extension.
Graduating students must fill out the Termination Request Form with 30 days’ notice to indicate their move-out date. Graduating students:
- on the February Degree List may remain in on-campus housing until January 31.
- on the June Degree List, may remain in on-campus housing until the end of their license agreement period on July 31.
If your registration ends on January 31, you may not remain in on-campus housing for the spring term, even if you graduate in February. Last-minute changes to degree candidacy may result in a new housing assignment if an extension is required. There are no extensions beyond August 31 for September Degree List residents.
If you’re a graduate student who has become a postdoctoral researcher and would like to continue living within on-campus housing, please see the section on this page titled “Registered Student to Eligible Visitor Status Change.”
If you remain eligible for housing and require short-term housing beyond your license agreement end date (July 31), you may consider the sublicense process. To learn more about sublicenses, please visit the Sublicense Center.
Damage Policy Reminder
Any damage to the student’s room will be billed according to the Institute’s damage policy.
Approved Reasons for Early Terminations
Visitors, Affiliates, Postdocs, & Cross-Registered Students
Visitors must provide a minimum of 30 days’ notice by completing the online Visitor Termination Request Form within their Housing Portal. Rent-responsibility (including house-tax) will cease at the end of the month in which the termination date falls. Terminating for any reason during the first two months of a semester (September, October and February, March) incurs a termination fee equal to one month's current rent.
The early termination fee may be waived only for visitors who can provide documentation from your department of your appointment end date. Housing & Residential Services may reach out after receiving your Termination Request Form to request additional documentation as needed to support your reason for requesting an approved early termination.
Example: If Housing & Residential Services receives your Termination Form and all required documentation on November 15, you are responsible for your rent and house taxes until December 31.