Grad Housing

2021

RESIDENT RETURNS & MOVE-IN


Your Health & Safety Are Our Priority
 

As we welcome graduate students to on-campus housing, the health and safety of the entire MIT community and our neighbors continues to guide our decision-making.  With guidance from MIT Medical, MIT Emergency Management and the Commonwealth of Massachusetts, we have developed a multi-prong approach to move-in and returns from summer break that align with established density restrictions in on-campus graduate housing and COVID-19 graduate student policies

The team at Housing & Residential Services (HRS) wants to assure you that we will continue to provide the support needed to successfully transition to campus.  We appreciate your continued partnership, patience and understanding as we navigate these challenges and focus on ways to keep our residential community safe. 

*Due to the evolving nature of the COVID-19 pandemic, please be advised that this guidance is subject to change.  



PLEASE DO NOT ARRANGE TRAVEL TO RETURN OR MOVE ONTO CAMPUS UNTIL YOU RECEIVE CONFIRMATION OF YOUR ARRIVAL 
 

STEP 1: Submit Your Request (at least five business days before your desired return date)

Residents may initiate the process to return or move into on-campus graduate housing by completing the following request formPlease submit your form at least five business days before your desired return date.  Residents who have already received a confirmed return or move-in date do not need to complete the request form. 

STEP 2: Receive Your Confirmation Email 

After receiving your request, HRS will respond within 5 business days to confirm your arrival date.  Please do not make travel arrangements until you receive an email confirmation from HRS with your return or move-in date.   

STEP 3: Testing & Arrival Protocols

*Due to the evolving nature of the COVID-19 pandemic, please be advised that this guidance is subject to change. 

All campus residents are expected to comply with the Institute’s vaccination requirement.  Additional information regarding the vaccine requirement, and how to submit proof of your vaccination status, is available on the Covid Apps website.  

Fully-Vaccinated Residents

As a condition of moving into MIT housing and, regardless of vaccination status, students, and their spouse, partner, or other authorized occupants (as applicable) MUST:

  1. Receive an observed COVID-19 test from an MIT Medical testing facility upon arrival (Day 0).  Please receive a test within 24 hours of arrival or, if this is not possible, on the first available testing date (view testing locations and hours). You are able to visit your residence hall first to check-in and deposit belongings as needed.
     
  2. Test again on Day 4 and Day 7
     
  3. After testing on day 7, please follow the automated testing prompts through COVID Pass to complete weekly COVID-19 testing.

Unvaccinated, Partially Vaccinated or Vaccine Exempt Residents


These arrival protocols apply to all students who have not yet been fully-vaccinated against COVID-19.  According to the CDC, a person is considered fully vaccinated two weeks after receiving the second dose in a two-dose series (such as Moderna or Pfizer), or two weeks after receiving a single-dose vaccine (such as Johnson & Johnson/Janssen).

  1. Test upon arrival to campus.
  • Upon or soon after arrival, test at an MIT Medical Covid-19 testing facility. A physical MIT ID is not needed for testing, but you will need to know your MIT ID number and/or your Kerberos username. 
  1. Limit indoor activities with others until fully vaccinated.
  • Unvaccinated individuals should act with an abundance of caution and limit indoor activities with others (especially eating) until fully vaccinated. Students with approved medical or religious exemptions do not need to be vaccinated.  
  1. Receive the Covid-19 vaccine as soon as possible.
  • You must be vaccinated as soon as possible after you arrive on campus to maintain access to campus buildings (unless exempted).  MIT Medical will be administering a free Johnson & Johnson Covid-19 vaccine to MIT students (and your eligible partner, spouse, dependents, and/or family members who reside on campus).  For those who arrive fully unvaccinated (no doses), please go to the one-dose clinics as soon as possible held at MIT Medical (Building E23, Room 009) on Tuesdays and Thursdays from 10 am to 2 pm during the month of August.
     
    • Pfizer/Moderna Partially Vaccinated Residents: Free vaccines are available through local pharmacies and vaccination clinics.  The Commonwealth of Massachusetts has launched a website to help you search for a Covid-19 vaccine appointment near you according to vaccine type.  When receiving your second dose, please ensure to follow the appropriate wait time between doses.  Once complete, don’t forget to upload your proof of vaccination through the Covid Vaccine application. ​ 
       
    • Residents Partially Vaccinated with Vaccine Unavailable in U.S.:If you have been partially vaccinated with a vaccine not available in the United States, or you have been vaccinated with a vaccine not approved by the World Health Organization, please email covidteam@med.mit.edu and a clinician from MIT Medical will make a recommendation for what the next step is for vaccination.
  1. Complete regular Covid-19 testing.
  • In addition to testing upon arrival, residents are expected to receive a Covid-19 test from an MIT Medical testing facility on days 4 and 7 of their arrival week.  Afterwards, please follow the automated testing prompts through Covid Pass to comply with weekly testing requirements. 

Additional Information


Testing Availability: COVID-19 testing is available at MIT Medical and the Johnson Athletic Center from Monday through Friday during the hours listed on the Covid Pass webapge.

  • Residents who test positive for COVID-19:  Any resident who tests positive for COVID-19 will have the full support and dedicated resources of the MIT community.  Campus partners, including staff from MIT Medical and the CARE Team, have developed a comprehensive approach to supporting residents diagnosed with COVID-19 until they fully recover.  This includes a temporary on-campus housing relocation depending upon housing type, meal delivery service and other assistance.

IMPORTANT NOTES:

  • Residents should not arrive to campus or MIT housing if they are sick, having symptoms, or are in the process of being treated for COVID-19 at the time of their scheduled arrival.
  • Face Covering Requirement: Please remember that face coverings are required while indoors on campus.  This includes all indoor campus facilities such as residence halls, academic buildings and MIT Medical testing sites, as well as while aboard the campus shuttles.  Residents of graduate housing will also be expected to adhere to all other COVID-19 graduate student policies.

STEP 4: Adhere to COVID-19 Policies 

 

Residents who live in on-campus graduate housing will be required to adhere to all current COVID-19 graduate student policies.  You will also be enrolled in Covid Pass, the application created by MIT to enable community members to complete all requirements for maintaining access to campus buildings.  Learn more about the Covid Pass system by visiting the IS&T website. Any questions regarding Covid Pass may be directed to covidapps-help@mit.edu .

  • Note for Spouses/Partners/Dependents: Prior to arrival spouses/partners/dependents will need to obtain an MIT ID and Kerberos account.  Partner MIT ID and MIT Kerberos account. Once this information is obtained, please notify  graduatehousing@mit.edu  to have your family information updated in the HRS database.  Once this is completed, access into the Covid Pass system will occur.


Special Note for Fully-Vaccinated Individuals 

Persons who have been completely vaccinated for Covid-19, having waited two weeks since their second dose of either the Moderna or Pfizer vaccines or two weeks after their single dose of the Janssen (Johnson and Johnson) vaccine — and who do not have symptoms — can return to their residence and should test on their first day back but do not need to quarantine while they wait for a negative test result.

You must, however, follow normal testing cadence and continue to follow all Covid-19 safety procedures, including wearing masks and practicing social distancing.

Helpful Contact Information

Helpful Contact Information