House Operations Manager

Housing & Residential Services

Summary of Function and Responsibility

Facilities Management and Operations. The House Operations Manager is responsible for the day-to-day operational functions of residence hall facilities including management of human resources, house operations finances, and facility maintenance. As a staff member in the Department of Housing & Residential Services within the Division of Student Life, the manager ensures that, all residents are properly and comfortably housed, provides appropriate support for residential programming activities, and maintains the highest level of service to the residential community.

The House Operations Manager reports to the Director of House Operations and works collaboratively with HRS construction and renovation staff, housing assignments staff, the Heads of House and Area Director for their assigned community, members of the Division of Student Life, Department of Facilities, MIT Police, as well as other administrative offices as part of an overall institutional effort to provide integrated, seamless service to residents.

Characteristic Duties and Responsibilities

  • Operations
    • Ensure successful implementation of best in class standards of custodial, repair and maintenance, desk services, and dorm security operations within assigned buildings.
    • Oversee the daily operation of residence halls, (includes providing coverage for other residence halls as requested).
    • Work with Manager of Security System Operations to ensure security of facilities including support for maintenance of security equipment, doors and windows.
    • Hire, train, and manage student desk staff to manage keys, packages and other services to residents and guests.
    • Identify, resolve, and/or provide support to the resolution of facility problems in the residence halls
    • Assist the Director of House Operations and Director of Capital Renewal and Renovations in the development of both short and long-term building maintenance plans in coordination with the Department of Facilities.
    • Collaborate with the Assistant Director for Housing Assignments, Area Director, and student Room Assignments Chairs to effectively coordinate student room assignment programs for academic term.
    • In coordination with the Assistant Director for Guest and Conference Housing, support summer conference housing operations.
    • Input, track, monitor, and provide timely reports on all work orders placed by the residence hall into MIT’s SAP electronic work order tracking system.
    • Process weekly service staff and student payroll and evaluate financial/payroll reports for accuracy.
    • Manage house supply and equipment inventory and request purchases appropriately.
    • Perform room safety inspections, support fire drills, and weekly building inspections.
    • Work collaboratively with Environmental, Health and Safety Coordinator to ensure staff are trained, and any situations involving EH&S issues are promptly addressed.
    • Attend regular meetings with the department of Facilities Zone Managers, Evening Operations, and other operational personnel in order to achieve service goals and emphasize continuous improvement throughout the residential system.
    • Inform the Director of House Operations about any issues of Labor Relations, on any/all Human Resources issues that may arise.
  • Supervision
    • Supervise, assign, schedule, and train house staff including housekeepers, maintenance mechanics, part-time temporary employees and student desk staff.
    • Assist the Assistant Director of Guest and Conference Housing and Area Directors to supervise, assign, schedule, and train 5-30 additional hospitality staff.
    • In collaboration with the Director of House Operations, develop and monitor the residence hall operating budget, which is developed based on Housing & Residential Services priorities, and the needs of the manager’s assigned house(s).
  • Other Duties as Assigned
    • Respond to emergency situations (on call 24 hours).
    • Designated essential personnel in all MIT emergency situations.
    • Required to serve as needed on a rotating weekend duty as the on-campus House Operations Manager on Duty for all residential buildings which is staffed on a rotating basis.
    • Other projects and committee work as assigned.

Supervision Received

Direct supervision is received by the Director of Housing Operations.

Supervision Excercised

Functional and administrative supervision is exercised for union and/or contract housekeeping staff, maintenance mechanics, student desk workers and summer help.

Qualifications

  • Bachelor’s degree preferred.
  • Minimum of three years experience in the administration of college/university facilities management services including housekeeping and building maintenance procedures is required.
  • Experience with computer software, e-mail and electronic work order tracking systems essential. Experience with labor relations issues useful.
  • Must be service-oriented with the ability to work collaboratively with a diverse population of students, faculty and staff.
  • Strong written and verbal communication skills required. Proven ability to work in a team-oriented fashion is highly valued.
  • Flexibility and adaptability to change with a solutions orientated approach to problem solving are essential to be successful in the Department of Housing & Residential Services.

Employment is conditional upon successful completion of a background check.

Schedule: Sunday through Thursday with Friday and Saturday off

Apply online. Job Code: 16525

Financial Analyst

Division of Student Life - Administration and Operations

Summary of Function and Responsibility

Reporting to the Assistant Director of Finance, the Financial Analyst will be responsible for supporting financial planning and analysis functions within the Financial Services group of DSL Administration, including; management report preparation, variance analysis and outlook forecasting to monitor financial resources and annual budget preparation. This position is a member of service oriented team that supports the decision making requirements of a complex set of programs, businesses, and operations within DSL.

The Financial Analyst will act as a resource for DSL, answer questions about budget, financial and business performance, and assist with resolving policy and procedural issues. Additionally, the Financial Analyst will be responsible for performing financial transactions as needed to support the group and will function collaboratively with other members of the Financial Services team to achieve common goals and desired outcomes.

The position requires a demonstrated ability to think conceptually, communicate effectively and work seamlessly as part of a team. Excellent organizational skills and an ability to handle multiple tasks, set priorities, work independently, and work well in a fast paced environment are essential. High proficiency with Excel is required.

Characteristic Duties and Responsibilities

  • Assists in preparation and analysis of monthly/quarterly/annual report package utilizing mastery of Excel and relational databases and in presentations as necessary for DSL and DSL departments.
  • Assist DSL finance team and DSL administrators in preparation of departmental budget submissions and budget changes.
  • Develops improvements to financial reporting processes.
  • Ensures reporting accuracy and data integrity between various financial systems.
  • Analyze financial reports for cost efficiencies/revenue enhancing and advise departmental leadership as necessary.
  • Troubleshoot and assist administrators with the use of financial systems and investigating and resolving accounting or finance-related problems.
  • Participate in the DSL financial administrators group and assist with development and implementation and evaluation of financial procedures throughout DSL.
  • Participate in and/or manage related special projects as assigned.

Supervision Received

Reports to the Assistant Director of Finance

Supervision Exercised

None

Requirements

  • Bachelor’s degree and a minimum of three years related experience required.
  • Must be highly proficient with Excel and relational databases.
  • Excellent communication and interpersonal skills, the ability to build strong relationships with clients, and a successful track record of collaboration toward achieving objectives.
  • Strong analytical and problem-solving skills.
  • Strong organizational skills and attention to detail.
  • Ability to coordinate multiple tasks, set priorities and meet deadlines.
  • Must be a self-starter with the ability to work effectively as a member of a team or independently as the particular assignment requires.
  • Proficient use of SAP highly desirable.
  • Demonstrated ability to understand and listen to needs of others and develop services to most effectively meet those needs.
  • MIT experience a plus.

Apply online. Job Code: 16747

Audio Visual Services Director

Division of Student Life - Business Services

Position Overview Statement

Reporting to the Director of Business Services and Technology, the Director of MIT Audio Visual provides leadership, strategic planning, oversight and supervision of the daily audio visual operations. As a strategic campus partner, will collaborate with MIT faculty, staff, students and vendors to provide the portfolio of services needed to support the educational mission of MIT.

The Director will lead an established high performing AV technical team and partner with key campus stakeholders to ensure service delivery excellence and the highest levels of customer satisfaction. Administrative responsibilities include providing leadership, direction and coaching to union and non-union staff, oversight of a 4.9 million dollar budget and management of business processes to ensure timely customer communication, scheduling and billing. The Director will create and/or maintain the training curriculum for MITAV technical staff to provide exemplary and consistent service. Will participate in Institute wide planning for major events that include presentation technology.

Principal Duties And Responsibilities (Essential Functions)

  • Leads, plans, and oversees the daily operation of MITAV.
  • Develops operational policies and implements procedures within the department. Works with staff to develop policies to improve department effectiveness and performance.
  • Develops training standards and programs for technical staff.
  • Responsible for the recruitment of staff, diversity, performance management, recognition, and the development and training needs of all MIT AV staff including full-time and temporary staff. Ensures a supportive and inclusive working environment for all.
  • Cultivates and promotes relationships across campus to provide custom service level agreements and programs to support DLC’s unique needs.
  • Serves as in Institute leader and expert in regards to current (and future) classroom and presentation technology standards and design.
  • Ensures CRM system meets operational and customer service goals with regards to order intake, job assignment, estimates and client billing. Will lead system replacement efforts if necessary.
  • Recommends annual budget and oversees revenue and expenditures to meet or exceed cost recovery.
  • Serves on Institute committees to plan and execute new and renovated spaces that include presentation technology. Where appropriate, recommends the use of department AV Installation team to provide design and integration services.
  • Serves on Institute project and planning teams for major events that require presentation technology services, such as Commencements, convocations, conferences, etc. Recommends and works with external vendors to negotiate services to support large special events. Coordinates services of MIT entities with external vendors to assure events’ success.
  • Monitors quality control, receives and responds to customer concerns, and adjusts service delivery as necessary to provide superior customer service.
  • Performs outreach and marketing to Institute DLCs to cultivate further business channels within the domain of the department.
  • Performs other duties as needed or required.

Supervision Received

Receives direct supervision from the Director, DSL Business Services and Technology. The Director, DSL Business Services and Technology and Director of MIT Audio Visual Services will periodically review strategic administrative and functional goals.

Supervision Exercised

Oversees the Events Coordinator, Events Assistant (Administrative Staff), 22 Audio Visual Technicians (Bargaining Unit), 2 Northeastern Co-op students and 1 Senior Stock Clerk - AA (Service Staff), 2 Administrative Assistants (Support Staff), over 24 freelance Audio Visual technicians.

Qualifications/Technical Skills

Qualified applicants must possess a minimum of 7 years relevant experience, 5 of which must be at a managerial level along with a strong functional knowledge of applicable audio/visual technologies and be able to exhibit good interpersonal communication skills, including written and verbal communications. Knowledge of audio/visual technology support and of applicable service standards preferred.

  • Bachelor's degree preferred, experience in Instructional or Educational Technology ideal.
  • Experience with presentation technology support management for events in educational or corporate environments.
  • Specific knowledge of classroom and presentation technology systems design, installation, maintenance and operation.
  • Proven ability to lead and motivate staff.
  • Proven ability with budget management and cost recovery P&L.
  • Demonstrated commitment to delivering high quality customer service, continuous improvement and building positive client connections within a large organization.
  • Demonstrated knowledge of project/installation timelines including proposals, procurement and scheduling.

Competencies

Collaborating and Building Relationships:

  • Aligns team members to shared goals and creates opportunities for teamwork
  • Builds relationships with key stakeholders and grows a trusted network inside and outside MIT
  • Promptly and effectively manages conflict
  • Champions and enables cross-organizational, multiple stakeholder initiatives that need collaboration

Focusing on the Customer:

  • Effectively holds staff accountable for and dedicated to meeting customer needs
  • Models all aspects of superior customer service, including measuring that service
  • Forecasts and meets complex and diverse customer needs

Communicating with Influence:

  • Communicates in a timely manner with others about changes that may impact them, including the context and/or reasons for the changes
  • Steadfastly and diplomatically motivates others for results for the collective benefit of the organization
  • Develops and communicates a clear and compelling vision that moves others to act

Implementing Proactively & Decisively:

  • Initiates organizational change and improvements
  • Creates a culture that enables and recognizes others who take calculated risks to advance goals and experiment with new approaches
  • Effectively brings together people required to advance organizational goals

Apply online. Job Code: 17066

Assistant Director, Alcohol and Other Drug Services

Division of Student Life – Student Support and Wellbeing

Basic Functions and Responsibilites

The Assistant Director supports the mission of Alcohol and Other Drug Services (AODS) to engage all members of the MIT community in an integrated effort to enhance academic, social, and personal development for students. The Assistant Director oversees comprehensive efforts to conduct substance abuse screenings and assessments, facilitate brief intervention programs, and make referrals to treatment for students for their alcohol and other drug use and abuse. Additionally, the Assistant Director collaborates with students, colleagues in the Division for Student Life (DSL), and various offices and departments across MIT, to provide alcohol and other drug-related education for the MIT community. The Assistant Director also supports efforts to build community among students who enjoy socializing without using substances. The Assistant Director reports to the Assistant Dean for AODS.

Characteristic Duties

Manage Day to Day Operations of Screening and Intervention Programs

  • Oversee the alcohol and other drug intervention program for undergraduate and graduate students and serve as case manager for all students referred to AODS.
  • Conduct substance abuse assessments and make recommendations and referrals.
  • Facilitate Brief Alcohol Screening and Intervention for College Students (BASICS) program.
  • Provide training and supervision to graduate student intern.
  • Coordinate and implement in person Alcohol Screening Events for students.
  • Promote utilization of on line screening and brief intervention tools.
  • Assist in the tracking of utilization of services for the preparation of annual reports.

Advance Educational Programs and Prevention Efforts

  • Work with community partner, EverFi, and the Office of the First Year to implement AlcoholEdu, an on-line alcohol education program, to incoming freshmen class each year.
  • Coordinate orientation programs around substance use and wellness, including Tech Theatre.
  • Promote educational resources for parents of incoming students and upperclassmen.
  • Coordinate Social Host Training events throughout the year for FSILG members, dorm residents, and leaders of student clubs and organizations.
  • Develop initiatives to educate the community on prescription drug abuse, marijuana, hallucinogens, and other drugs.
  • Facilitate various AOD-related presentations, workshops, and trainings for student leaders and staff.
  • Work with Administrative Assistant to maintain AODS website and develop plan to increase the utilization of on line educational resources.

Contribute to Collaborative Initiatives

  • Serve as the liaison between AODS, Student Mental Health and Counseling Services, and the CARE Team to manage referrals for student engaged in high-risk substance use.
  • Work closely to support AODS collaboration with VPR to implement programs such as Social Host Training, Bystander Education, STAR program for sororities, CAP program for Fraternities, prevention for student athletes, and other programs serving high-risk student populations.
  • Contribute to the expansion of the Weekends@MIT initiative, a collaborative project with Student Activities, Residential Life, DAPER, and FSILG office, aimed at increasing substance free late night social programming and increasing student attendance at events.
  • Help advance Institute-wide initiatives related to health and wellbeing.

Other

  • Other duties as assigned by the Associate Dean or Senior Associate Dean of Student Support and Wellbeing.

Supervision Received

Supervision is received from the Assistant Dean for Alcohol and Other Drug Services.

Supervision Exercised

Supervision exercised over graduate intern.

Qualifications and Education

Bachelor’s degree in Public Health, Higher Education, Student Personnel Management, Counseling or Social Work or related area required with experience working in a university setting. Master’s degree preferred. Minimum 3 years of academic administration, student services, or related work experience required. Demonstrated proficiency in conducting substance abuse assessments and facilitating brief substance abuse interventions using a motivational interviewing approach is required. Strong facilitation skills required to provide educational programs to the student community. Excellent organizational skills, combined with strong communication and writing skills essential. Must be flexible, have attention to detail, ability to prioritize work. Excellent interpersonal skills, especially the ability to build collaborative relationships, and exercise good judgment. This position requires occasional evening and weekend work.

Apply online. Job Code: 17241

Associate Director, Business Systems Operations

Division of Student Life – Housing and Residential Services

Summary of Functions and Responsibilities

As a member of the Residential Services Team, the Associate Director will coordinate, maintain, and manage the user experience, upgrade cycles and support standards for enterprise applications within Housing & Residential Services. This role will be responsible for project managing the improvement of current IT systems as well as implementation of any new systems. The Associate Director will need to lead with influence and engage staff to effectively steward existing systems and deploy new IT solutions as needed. Strong collaboration with many campus partners, including DSL colleagues, Information Systems & Technology, Department of Facilities, Student Financial Services, Residential Education and House Teams will be essential to ensure the successful maintenance, upgrades and implementation of enterprise systems. The Associate Director will be expected to engage members of the HRS department in order to develop a technology roadmap for the department. The Associate Director will also be expected to effectively generate reports, analyze data and provide support in the assessment and presentation of programs.

Operational Management

The Associate Director will be responsible for the overall management of the CBORD Odyssey HMS housing and dining module; work order system; sublicensing center; front desk system; and CCure. They will work with Institute and DSL departments to develop the remaining integrated solutions between all HRS systems and existing information management systems.

  • Oversee daily maintenance of all enterprise systems within HRS.
  • Oversee the application process for all housing and dining processes.
  • Manage the ongoing use of the campus work order system through SAP.
  • Lead the implementation of Kronos for time keeping records.
  • Assess current systems and technology needs for department.
  • Develop roadmap for HRS technology improvements.
  • Develop, manage and enhance the architecture, functionality and design of HRS's Sublicense Center and Guide to Residences websites.
  • Manage ongoing testing and launch of the Odyssey HMS web portal, Gui portals and ResCenter.
  • Manage all business processes related to student check-in and check-out, term-time and monthly billing, freshman, upper-class, and graduate student room assignments, key and damage billing, meal plan selection and billing.
  • Ensure the consistent and timely collection, maintenance, and administration of changes in student meal plan enrollment
  • Ensure the continued success of Odyssey HMS, maintain an ongoing operational support model for the Odyssey HMS system collaborating with Institute constituencies (e.g., House Operations Managers, Director of Dining, DSL Finance etc.)
  • Develop training programs for enterprise systems and facilitate training for all users as needed.
  • Work closely with the Director of Residential Services to ensure a successful knowledge transfer of all Odyssey HMS application information and processes for all implemented modules to stakeholders and HRS staff.
  • Assist with any future systems integrations involving Odyssey HMS across the DSL and other departments.

Programmatic Assessment and Analysis

The Associate Director will be responsible for overall management of housing data, assessing the overall program, and providing reports.

  • Assess programs related to housing processes.
  • Maintain and provide weekly graduate and undergraduate housing enrollment projections.
  • In conjunction with other HRS staff, prepare housing surveys, and other assessment projects as needed.
  • Provide on-going data and reports to Senior Associate Dean and department Directors to support program initiatives.
  • Analyze assignment, meal-plan, work order, and other data as needed Prepare routine reports on key data sets and provide reports for presentations as requested.
  • Utilize data and report information to assist with the marketing and communication of the housing program to students, parents, and MIT community.

Collaborations & Contacts Required

Contact is required with various offices within the Division of Student Life (DSL) and other MIT departments on a variety of HRS related initiatives. Working relationships with IS&T, DSL Business Services & Technology, and the Department of Facilities, as well as with administrative staff on organizational/cross-functional issues.

Supervision Exercised:

Functional oversight of professional staff is exercised in the areas of housing assignments, house operations, billing, and enterprise system training and maintenance.

Supervision Received:

Supervision and direction is received from the Director of Residential Services. Functional supervision is also received from the Director of House Operations for systems related to operations.

Competencies:

Ability to achieve success in new initiatives and processes by demonstrating commitment to action, information seeking, and a commitment to service to students. Competency in both analytical and conceptual thinking. Ability to influence others through thoughtful collaboration and engagement in teamwork. Leadership and coaching aptitude including ability to hold others accountable, communication for results, active listening, and development of others. Assumes responsibility and ‘ownership’ of HRS systems and is comfortable as the ‘go-to’ technical expert.

Qualifications:

Bachelor’s Degree in related field required, Master’s degree preferred. The successful candidate must have 5 plus years experience with information technology systems working in an educational context. Experience with project management and system implementation preferred. Must be extremely well organized and detail orientated. Strong computer and database skills are essential including the ability to present information and analyze data effectively. Must be able to utilize, maintain, and train others on technological platforms (i.e. web-based systems, enterprise housing software, and websites).

Knowledge in core web technologies including HTML 5, CSS, JavaScript/jQuery.

Familiarity with web application and relational database design and support.

Experience with Oracle databases along with web publishing tools.

Experience with CBORD Odyssey HMS or similar university housing management application software.

Must have the ability to take initiative, strong follow-through, and work under pressure. Position requires some evening meetings night and weekend commitments, as well as additional hours during peak seasons.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17244

Administrative Assistant II

Division of Student Life – Student Disability Services

Basic Functions and Responsibilities

Performs administrative duties in support of Student Disability Services. Provides information, coordinates services, and responds to inquiries from the general public and MIT faculty, staff, students and family members requiring a broad understanding of MIT’s Disability Services and ADA policies and procedures.

Characteristic Duties and Responsibilities

General Administration and Project Coordination

  • Serves as a key source of information for students and other Institute personnel. Responds to inquiries about Student Disability Services and MIT’s ADA policies which requires in depth knowledge of policies and procedures. Also provides information regarding Student Support Services and services within the overall Division of Student Life.
  • Accountable for maintaining student records, files and database, including data entry, securing and filing confidential documents and general record maintenance. Uses discretion and good judgment in all situations. Responsible for ongoing communication with faculty and staff to coordinate, review and monitor accommodations for students. Prepares student accommodation letters.
  • Maintains files and updates procedural manuals for Student Disability Services.
  • Schedules communications access providers for students with hearing impairments. Coordinates exam accommodations for students. Assists academic and administrative departments with accommodation logistics, including hiring student employees and external providers, as needed.
  • Assists with the operation of the office, which includes, but is not limited to, creating work order, ordering office supplies and verifying Procard charges.
  • Serves as the back-up for the Student Support Services (S3), by providing complex administrative support for the S3 staff which includes scheduling appointments, and updating the S3 database. Also serves as the receptionist for students and visitors. Must distinguish between emergencies and regular meetings; deals with walk-in clients, in addition to regular appointments.

Finance

  • Responsible for creating all purchase orders, journal voucher transfers, acquisition, documentation and reconciliation.

Communications and Publications

  • Composes and designs documents like Power Point ADA presentations and handouts for the MIT community. May represent the office during the presentation and may need to answer questions regarding the subject.
  • Designs artwork for giveaways and swag that represents the SDS services.
  • Develops the information/text for Student Disability Services home pages. Provides support in maintenance of web information by regularly updating the links and testing the site for screen reading accessibility. Also responsible for responding to all accommodations requests that are submitted via website.
  • Supports the Associate Dean who manages services for guests with disabilities during the Commencement. Responsible for answering all accommodation requests and for making decisions by using discretion and good judgment.
  • Coordinates Commencement activities including recruiting staff to service as ambassadors to guests. Participates in meetings and trainings of the Commencement Team, and serves as the trainer as needed. Responds to students and families who request accessibility assistance for Commencement. Tracks registration of guests in reserved search section. Coordinates the order, delivery and pick-up of wheelchair fleet. Schedules ASL interpreters for Doctoral Hooding and Commencement.

Performs other duties as assigned by the Senior Associate Dean for Student Life

Contacts Required to Perform Duties

Undergraduate and Graduate Students, Assistive Technology Information Center (ATIC), colleagues in the DSL, DUE and ODGE, Student Support Services, Housing, MIT Medical, Facilities, faculty, Undergraduate and Graduate Administrators, and outside service providers.

Supervision Received

Supervision provided by the Associate Dean, Student Disability Services.

Supervision Exercised

None

Qualifications and Education

A bachelor degree preferred. Three or more years of experience is required. Knowledge of MIT is desired. Must possess strong interpersonal and communications skills and the sensitivity to properly handle confidential information. Demonstration of initiative, flexibility and ability to work in a high energy, dynamic environment is necessary. Should demonstrate evidence of the ability to work in a collaborative, team environment. Attention to detail, ability to meet deadlines, multi-task, prioritize, and ability to establish boundaries are all essential. Ability to work with spreadsheets, databases, web software and generally navigate technology is a requisite.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17439

Assistant Director of Intercultural Engagement for Multicultural Programs

Division of Student Life

Position Overview

The Assistant Director of Multicultural Programs (AD) is a full-time administrative position within the Division of Student Life with a primary focus on students. This is a two-year appointment with opportunity for renewal.

The AD reports directly to the Assistant Dean of Intercultural Engagement for Multicultural programs coordinating existing efforts committed to diversity education and convening staff and students in the development and sustainability of new efforts. This position will work to increase the volume and visibility of diversity efforts through the Office of Multicultural Programs (OMP) and broaden the impact of these efforts. This position supports MIT’s mission to develop the ability and passion to work wisely, creatively, and effectively for the betterment of humankind.

The Office of Multicultural Programs has a three-prong approach with goals of support, celebration, and education/engagement. To achieve these goals, the AD will focus efforts on:

Principal Duties and Responsibilities (Essential Functions**):

Program Development and Event Management

Outreach, Support, and Advocacy

Operations & Management

Supervision Received

Supervision received from the Assistant Dean of Intercultural Engagement for Multicultural Programs.

Supervision Exercised

Supervises 6-10 student employees including office managers and the Social Justice Programming and Cross-Cultural Engagement (SPXCE) student desk staff.

Qualifications and Skills

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

  • Leadership and support for dedicated student affinity spaces including cultural centers and student groups.
  • Outreach to and support of students and student organizations
  • Incorporating social justice education, programming, and resources into the fabric of MIT to support a community of diverse learners within a multicultural context
    • The AD will assist the Director in the creation, implementation and assessment of social justice programming and education opportunities for students on campus through lectures, workshops, and small and large-scale events.
    • The AD will advise and coordinate programmatic support for approximately seventy cultural student organizations
    • The AD will coordinate OMP signature programs including: The Feast, The MIT BOT Retreat (an overnight diversity leadership retreat in partnership with the Student Activities Office) and MC^2, the Multicultural Conference (an overnight conference focused on issues of equity and inclusion)
    • The AD will collaborate with the Assistant Dean to plan and implement OMP celebrations such as the end of year Multicultural Awards Banquet and the Graduating Minority Student Luncheon
    • The AD will assist the Assistant Dean in the curriculum development and facilitation of an undergraduate student orientation program focused specifically on diversity
    • The AD will support individual students around issues of identity development and self-advocacy; bias, harassment, and discrimination; and diversity, inclusion, and social justice
    • The AD will advise and support student organizations by attending executive board meetings, retreats, and leadership transition processes
    • The Assistant Director will collaborate with various stakeholders including but not limited to student organizations and underrepresented groups on campus; LBGTQ Services; Religious Life; Institute Community & Equity Office (ICEO); Office of Minority Education (OME); Dean for Undergraduate Education (DUE); Office of Graduate Education (OGE); Student Activities Office (SAO); Residential Life Programs; and Department of Athletics, Physical Education, and Recreation (DAPER); Student Support Services, etc.
    • The AD will represent the OMP on division and institute-wide committees
    • The AD will recruit, hire, train, develop and directly supervise the student employees for the SPXCE, cultural centers, and organizations as needed
    • The AD will oversee the physical and digital presence (social media, website, etc.) of the OMP and affiliated spaces
    • The AD will assist the Assistant Dean with daily tasks that include financial reconciliation, filing, funding allocation, and needs as they arise
    • Other duties as assigned
    • Bachelor Degree required.
    • Masters Degree in a related discipline preferred.
    • 2 years of experience in a related field, higher education experience preferred.
    • Demonstrated knowledge of current issues, laws, trends, strategies, and effective practices regarding diversity and social justice in higher education.
    • Demonstrated awareness of, sensitivity, and ability to respond to the needs of a diverse student population (race, ethnicity, sexual orientation, gender identity and expression, ability, national origin, religion, etc.)
    • Ability to foster a supportive and student-centered environment.
    • Strong interpersonal communication skills via telephone, e-mail correspondence, and face-to-face interactions.
    • Strong organizational and time-management skills, including ability to prioritize and handle multiple tasks simultaneously.
    • Proven ability to work collaboratively, build coalitions, and sustain partnerships.
    • Ability to successfully navigate incidents of bias and hate-related microaggressions, prejudice, harassment, and discrimination.
    • Demonstrated experience with curriculum development, facilitating dialogues, and public speaking.
    • Experience with social media and website maintenance.
    • Ability to work evenings and weekends as needed.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17476

Program Assistant (Administrative Assistant II)

Division of Student Life – Violence Prevention and Response

Basic Functions and Responsibilities

Violence Prevention and Response (VPR) works with students, employees, and community partners to lead comprehensive and innovative prevention strategies, coordinated community approaches, and trauma-informed advocacy to shape an MIT community free of sexual assault, stalking, and abusive relationships. The Program Assistant will provide programmatic support to the Violence Prevention and Response (VPR) office which includes a director and four staff members. This position will support and maintain fiscal responsibility including reimbursements and maintaining multiple budgets. The position will participate in the collaborative vision and administration of VPR by working closely with the team to help support and coordinate events, including Sexual Assault Awareness Month, Domestic Violence Awareness Month, and many other ongoing activities; effectively communicating and coordinating with other offices when collaborating on events; employing strong computer skills to complete work in support of VPR’s vision and mission including regular website updates; and building and maintaining effective, trusting relationships in the MIT community. The position involves working with a diverse group of stakeholders including students, faculty, and staff..

Characteristic Duties

The Program Assistant will support VPR by:

  • Managing the budget including keeping accurate records and submitting and resolving receipts.
  • Greeting clients, walking them through initial intake form, and helping to create a warm and safe environment.
  • Handling highly confidential student information, requiring meticulous discretion and judgement.
  • Ordering office supplies.
  • Coordinating orientation week events including event logistics, tabling, promotional items, and other components of events.
  • Supporting and working closely with the Prevention Specialist who oversees VPR’s student group, Pleasure, during training times including booking rooms, ordering food, preparing documents, and supporting the trainings.
  • Taking notes during weekly VPR all staff meetings.
  • Coordinating events such as Sexual Assault Awareness Month, Domestic Violence Awareness Month, and other visible promotional programming.
  • Supporting logistics for larger Student Support & Wellbeing events.
  • Other responsibilities as assigned by the Assistant Dean and Director of Violence Prevention & Response.

Supervision Received

Supervision is received from the Assistant Dean and Director, Violence Prevention & Response.

Supervision Exercised

None

Qualifications and Education

A college degree preferred. Minimum of three year’s administrative assistant experience, strong verbal and written communication skills, demonstrated computer proficiency, excellent customer service skills and most importantly a passion for the mission of VPR. Seeking a flexible, detail-oriented individual with strong organizational and time management skills who is able to work independently and manage multiple projects and priorities. Needs a baseline knowledge and understanding of the dynamics of sexual violence and related issues. A strong desire to make a difference in a unique, supportive campus setting is expected. Flexibility to work evenings and weekends is needed to fulfill the mission of the position.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17491

Administrative Assistant for Club Sports, Intramurals, and Day Camp for the Department of Athletics, Physical Education, and Recreation

DAPER

General Description

Provide administrative support for club sports, intramurals, and sports camps in DAPER and provide a consistent, dedicated and professional presence at the reception desk in receiving visitors, answering the phone, and contacting staff to confirm appointments. Ensure a high level of customer service through consistent execution of Department of Athletics, Physical Education and Recreation and Institute policies and procedures.

Essential Duties:

Administrative Support:

  • Assist Manager of Club Sports and Intramurals in managing the functions assigned, including hiring paperwork, payroll, registration, deposits, equipment distribution, and scheduling.
  • Provide administrative organization and facilitate registration for Day Camp and other Sport Camps.
  • Coordinate payments and reimbursements for intramural participants.
  • Support club sport and intramural student leaders with all their daily functions.
  • Coordinate DAPER parking communications, needs and requests.
  • Develop marketing ideas to promote club sports, intramurals and summer day camp.
  • Assist with event planning and supervision of club events and intramural games as needed.
  • Reserve facility space and assist with scheduling of club sports and intramurals.
  • Manage documents and meeting schedules for club sport teams and intramural league managers.
  • Assist in keeping webpage design and social media content up to date.
  • Assist with program evaluation forms and participant feedback surveys.
  • Assist in overseeing interns and part-time workers on special projects.
  • Other duties as assigned.

Reception:

  • Contribute to the over-all effectiveness, friendliness, and efficiency of department operations by providing a consistent, dedicated and professional presence at the reception desk in receiving visitors, answering the phone, and contacting staff to confirm appointments.
  • Coordinate mailing services, meeting reservations, and FedEx shipments for the department .
  • Help maintain department databases for email addresses, home addresses and phone numbers as well as department email lists.
  • Maintain the supply room, printing areas, and kitchen including monitoring inventory, ordering supplies, and managing the general appearance of the areas.
  • Keep records of budgetary and purchasing transactions for office supplies.
  • Maintain records on equipment sign-out such as laptops or other DAPER owned inventory and assist with usage when necessary or required.
  • DAPER Parking Coordinator assist different Department managers in acquiring parking for their staff.
  • Other duties as assigned.

Supervision Received

Supervision is received by the Manager of Club Sports, Intramurals, and Sports Camps, as well as the Day Camp Director.

Contacts Required to Perform Duties:

Interacts with all units in DAPER throughout the day. Assist Club Sport Council and Intramural Board members as needed. Interface daily with facilities and operations team. Daily contact with Manager of Club Sports and Intramurals. Meet and greet all visitors to DAPER administrative offices.

Requirements:

Education:

Bachelor’s degree preferred.

Experience:

3 years direct or related experience in collegiate sports preferred. 3 years direct or related experience in customer service role required. Previous experience in general office management is highly desirable.

Skills:

  • Exceptional computer skills including but not limited to Microsoft Office, Microsoft Outlook, and Filemaker, and ability to learn other departmental software systems.
  • Ability to multi-task and handle frequent interruptions at reception desk.
  • Ability to independently organize, prioritize, and carry out detailed procedures with minimal supervision. Initiative, resourcefulness, and ability to manage work are essential with particular attention to detail, individual needs, and timelines.
  • Must exhibit tact and mature judgment in handling confidential information. Excellent communication and interpersonal skills required; as are proficient writing, editing, and proofreading skills.
  • Professional attitude in receiving guests and visitors to the DAPER office area is essential.
  • Familiarity with e-mail and electronic calendars is required.
  • A flexible approach to the working environment is essential as some weekend and evening work will be required.

Employment is conditional upon successful completion of a background check.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17536

Event Support Assistant

Campus Activities Complex

Basic Function and Responsibility

Responsible for administrative support, space inquiries and reservations, and receptionist functions at the CAC reception area. Provides high-quality customer service to our clientele of students, staff, and faculty. Works as part of a team to ensure a smooth, efficient space reservations and logistics process for our customers. Serves as a primary source of information regarding campus events, event locations, and space availability in the Campus Activities Complex. Coordinates the vendor program, personal events scheduling, card reader programming, sandwich board and equipment rentals, and the mascot programming including Team Tim in the CAC.

Characteristic Duties & Responsibilities

  • Serves as the first point of contact regarding space availability, scheduling procedures and collection, and processing of application forms and virtual space requests. Responds to a high volume of telephone, e-mail, fax, and in-person inquiries regarding the scheduling of CAC facilities. Reviews, approves, and processes a significant number of space applications forms and virtual space requests daily.
  • Performs space-availability look-ups and data entry using EMS (Event Management System) software. Explains scheduling procedures, and ensures that application forms and virtual requests are complete and accurate at the time of submission.
  • Assists in the education of the MIT community on policies and procedures surrounding event planning. Coordinates the logistical aspects of events.
  • Provides general administrative support as needed to the Director, Associate Director, Assistant Directors, Supervisor of Event Planning, and Managers. Serves as point person for the ordering of office supplies for department. Helps train student workers and helps coordinate student employees’ work.
  • Serves as point person for mascot costume. Hires, trains, and oversees Team Tim, a group of student mascot performers. Serves on department’s marketing committee.
  • Responsible for the scheduling and billing for personal events, including weddings, memorial services, and the like.
  • Coordinates the vendor program including answering inquiries, scheduling, contracts, and billing. Several times a year plans and coordinates several special vendor fairs. Oversees cash voucher reconciliation.
  • Coordinates and performs all card programming for W20 4th Floor student group office door locks, using CCURE and Locknetics program in coordination with MIT Card system. Oversees CAC rental equipment program including sandwich boards and various specialty items.

Supervision Received

Reports to the Supervisor of Event Planning.

Supervision Exercised

Supervises Team Tim members. Assists with the supervision of student office staff.

Qualifications:

Ability to work with minimal supervision and as part of a team is essential. Excellent customer service, interpersonal, communication, and organizational skills required. Should be detail oriented and skilled in active listening. Must be able to work with frequent interruptions while maintaining a positive customer service attitude. Experience with multi-tasking and working in a fast-paced office are a plus. Excellent computer skills are highly desired. Familiarity with event processes and EMS software is helpful (training available). Associate’s or Bachelor’s Degree preferred. Three years of direct/related experience required.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17538

Administrative Assistant for Club Sports, Intramurals, and Day Camp for the Department of Athletics, Physical Education, and Recreation

DAPER

General Description

Provide administrative support for club sports, intramurals, and sports camps in DAPER and provide a consistent, dedicated and professional presence at the reception desk in receiving visitors, answering the phone, and contacting staff to confirm appointments. Ensure a high level of customer service through consistent execution of Department of Athletics, Physical Education and Recreation and Institute policies and procedures.

Essential Duties:

Administrative Support:

  • Assist Manager of Club Sports and Intramurals in managing the functions assigned, including hiring paperwork, payroll, registration, deposits, equipment distribution, and scheduling.
  • Provide administrative organization and facilitate registration for Day Camp and other Sport Camps.
  • Coordinate payments and reimbursements for intramural participants.
  • Support club sport and intramural student leaders with all their daily functions.
  • Coordinate DAPER parking communications, needs and requests.
  • Develop marketing ideas to promote club sports, intramurals and summer day camp.
  • Assist with event planning and supervision of club events and intramural games as needed.
  • Reserve facility space and assist with scheduling of club sports and intramurals.
  • Manage documents and meeting schedules for club sport teams and intramural league managers.
  • Assist in keeping webpage design and social media content up to date.
  • Assist with program evaluation forms and participant feedback surveys.
  • Assist in overseeing interns and part-time workers on special projects.
  • Other duties as assigned.

Reception:

  • Contribute to the over-all effectiveness, friendliness, and efficiency of department operations by providing a consistent, dedicated and professional presence at the reception desk in receiving visitors, answering the phone, and contacting staff to confirm appointments.
  • Coordinate mailing services, meeting reservations, and FedEx shipments for the department .
  • Help maintain department databases for email addresses, home addresses and phone numbers as well as department email lists.
  • Maintain the supply room, printing areas, and kitchen including monitoring inventory, ordering supplies, and managing the general appearance of the areas.
  • Keep records of budgetary and purchasing transactions for office supplies.
  • Maintain records on equipment sign-out such as laptops or other DAPER owned inventory and assist with usage when necessary or required.
  • DAPER Parking Coordinator assist different Department managers in acquiring parking for their staff.
  • Other duties as assigned.

Supervision Received

Supervision is received by the Manager of Club Sports, Intramurals, and Sports Camps, as well as the Day Camp Director.

Contacts Required to Perform Duties:

Interacts with all units in DAPER throughout the day. Assist Club Sport Council and Intramural Board members as needed. Interface daily with facilities and operations team. Daily contact with Manager of Club Sports and Intramurals. Meet and greet all visitors to DAPER administrative offices.

Requirements:

Education:

Bachelor’s degree preferred.

Experience:

3 years direct or related experience in collegiate sports preferred. 3 years direct or related experience in customer service role required. Previous experience in general office management is highly desirable.

Skills:

  • Exceptional computer skills including but not limited to Microsoft Office, Microsoft Outlook, and Filemaker, and ability to learn other departmental software systems.
  • Ability to multi-task and handle frequent interruptions at reception desk.
  • Ability to independently organize, prioritize, and carry out detailed procedures with minimal supervision. Initiative, resourcefulness, and ability to manage work are essential with particular attention to detail, individual needs, and timelines.
  • Must exhibit tact and mature judgment in handling confidential information. Excellent communication and interpersonal skills required; as are proficient writing, editing, and proofreading skills.
  • Professional attitude in receiving guests and visitors to the DAPER office area is essential.
  • Familiarity with e-mail and electronic calendars is required.
  • A flexible approach to the working environment is essential as some weekend and evening work will be required.

Employment is conditional upon successful completion of a background check.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17536

Program Coordinator for Leaves & Returns and Special Initiatives

Division of Student Life – Student Support Services

Basic Functions and Responsibilities

Assists in supporting the academic success and personal growth of students. Characteristic responsibilities include overseeing the student return from leave process and coordinating the support for returning students; as needed, advising students on personal and academic challenges; referring students to appropriate campus resources; processing student requests for emergency financial and food resources; collaborating on a stress/mental health related orientation programs; providing back-up reception coverage for Administrative Assistant; and other responsibilities as assigned.

Characteristic Duties

  • Administers the return from leave process. Serves as point person for all inquiries regarding return to MIT, processes all return requests, meets with S3 deans to review return requests, works closely with the Committee on Academic Performance to process, review, and make decisions on all return requests. Communicates return decisions to students, manages data on return applications, analyzes data and tracks trends.
  • Coordinates support and plans programming for students going on leave and returning from leave. Coordinates, with MIT Medical, support groups for returning students. Follows-up with and engages returning students throughout the semester. plans programming, and manages data on returning students and produces reports.
  • Coordinates support program for students impacted by concussion. Maintains relationship with varsity coaches, athletic trainers and Student Disabilities Services.
  • Manages the Student Emergency Fund, including allocating emergency financial support. Also assists with efforts related to food and financial insecurity. Collaborates and coordinates with Student Financial Services, Division of Student Life staff, MIT Medical and other campus offices as appropriate.
  • Interfaces and collaborates regularly with faculty and academic administrators in supporting the on-going functions of S3.
  • As needed, staffs walk-in hours and meets with students dealing with routine personal, academic and medical concerns. Liaisons with and directs students to campus resources.
  • Provides regular back up reception coverage for Administrative Assistant.
  • Manage ongoing testing and launch of the Odyssey HMS web portal, Gui portals and ResCenter.
  • Assists with organizing the orientation program, By Students, For Students: Conquering MIT, where upper class students share personal stories and how they navigated challenges, persisted and succeeded. Collaborates with Assistant Dean, colleagues in MIT Medical, Office of the First Year, and student leaders of campus health groups.
  • Performs other duties as assigned and engages in special projects under the direction of the Associate Deans and Co-Directors of S3

Supervision Received:

Daily supervision received by an Associate Dean and Co-Director of S3. Will also receive direction from Assistant Dean responsible for overseeing leaves and returns.

Supervision Exercised:

None.

Qualifications and Education:

Bachelor’s with one of experience in higher education and interest in student support/wellness required. Masters degree in higher education, counseling, or related fields preferred. Ability to advise students and work collaboratively with faculty, administrators and students is essential. A desire to work with a diverse population, and an interest in human services and supporting individuals in distress is critical. Experience in developing and offering programming is desired. Must possess strong interpersonal and communication skills. Must use excellent judgment and discretion in handling confidential information. Initiative, flexibility and ability to work in a high energy, dynamic environment is necessary. Ability to work with spreadsheets, databases, web software and generally navigate technology is a requisite.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17540

Manager of Night Operations

Campus Activities Complex

The Program

The Campus Activities Complex (CAC) provides a range of facilities and services in support of the Institute’s living, learning and working activities. Its function and responsibilities include facilities operations, event planning and logistic support, student advisement, and space and retail management designed to meet the needs of students and the greater MIT community. Its efforts facilitate and support a range of student group activities, arts classes, performance events, religious life services, conference programs, and special events.

As steward for the community commons, the office manages a number of facilities including the Stratton Student Center, Kresge Auditorium, MIT Chapel, Religious Activities Center, Walker Memorial, and the Stata Student Street. These spaces serve as important centers of student and community life, providing individual and group study facilities, student office and activity space, lounges, art displays, dining, banking, and other retail services. CAC also schedules and supports numerous event spaces across the campus that produce over 13,500 activities annually. The office is an integral part of the Diversity & Community Involvement group within the Division of Student Life.

Basic Function and Responsibility

Provides leadership and management for varied operational, building maintenance, event planning and support aspects of the Campus Activities Complex with a specific focus on facilities maintenance. Works as part of the operations team. Provides leadership, supervises and trains assigned administrative, service staff. This is an action, team-oriented position.

Characteristic Duties and Responsibilites

Building Operations and Maintenance

Assists with the supervision and coordination of building operations, maintenance and safety issues of the complex. This includes key and equipment inventories, cleaning standards and schedules, pest control, safety issues and tenant needs (academic, contracted, or student activity groups), repair and replacement issues, loading dock and common area maintenance issues, theatrical lighting and performance issues, and other related or assigned duties. Manages, coaches, and trains service staff in all housekeeping duties, floor maintenance, building repairs, and re-lamping. Educates service staff in proper custodial procedures for the use of manually operated tools, electrically powered machines, cleaning compounds, solvents, and chemicals. Manages custodial supply operations, including selection, ordering, and disbursement of supplies. Coordinates and/or repairs cleaning equipment. Supervises schedules and coordinates maintenance of the Stratton Student Center (W20), Kresge Auditorium (W16), MIT Chapel (W15), Religious Activities Center (W11), Walker Memorial (50), Tang Center Auditorium (E51), and other areas as assigned. Maintains a knowledge of and complies with safety regulations and procedures. Assists with the development of operational procedures and their execution. Trains and develops assigned staff assisting the Associate Director in the resolution of labor issue.

Coordination of Events

Plans and coordinates activities and events in the CAC and other Institute facilities as required. Works in conjunction with MIT departments, student organizations, and faculty in the planning and management of their events. Coordinates event support services with all appropriate providers. Establishes work assignments for staff, supervises events, and compiles appropriate data on the usage of facilities. Will also estimate time needed to do all jobs from a Costing & Billing aspect.

Administrative Responsibilities

Supervises and coordinates the activities of the assigned administrative, service staff. Prepares building reports for assigned facilities and spaces. Completes all work orders, requisitions, purchase orders, status change reports, reimbursements, daily logs, and other departmental paperwork as necessary. Performs other assigned or related duties. Assist with the development of systems, procedures and standards. Oversees and works with certain budgetary aspects of the department.

Supervision Received

Supervision received from the Assistant Director of Evening/Night Operations.

Supervision Exercised

Supervision of assigned administrative, service staff as part of a team approach with other managers.

Qualifications

Bachelor's Degree preferred or equivalent experience with minimum of two years’ experience in a college union (educational), conference or performance arts environment preferred.

Experience in coordinating events; Demonstrated skills with event planning and computer operations. Previous experience with the Event Management System [EMS] would be helpful. Must possess communications, problem-solving, and customer service skills. Experience in a union environment helpful. Position requires self-motivation; attention to details and their impact; proficiency in performing in a team environment; comfortable with complex and multiple tasking assignments. Supervisory experience preferred. Facility cleaning, maintenance and equipment upkeep desired.

This position will provide coverage for weekends, holidays and off hours, where needed. Primary schedule will be Sunday, 3PM-11PM, Monday - Thursday, 6PM-2AM.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17551

Assistant Director of Residential Life/Area Director (AD)

Undergraduate Residential Life

Core Function and Responsibility

The MIT residential system has a long history of partnership among faculty, staff, and students to create a vibrant atmosphere for living and learning. Each house is led by a head of house, who leads a live-in house team comprised of an assistant director/Area Director (AD), graduate resident advisors (GRAs), and a house operations manager. In addition, students play a significant role in this partnership, building community in the residences through strong house governments, a resident peer mentor program, and a variety of other student-led activities and programs. The result is distinct residential communities that support diverse residence halls.

The assistant director of residential life/AD is a live-in professional responsible for furthering the educational mission of MIT, the Division of Student Life, and the Office of Undergraduate Residential Life, under the direction of the head of house in their respective living community and the associate dean for undergraduate residential life. Guided by the head of house, the assistant director/AD partners with the house team to build a sense of community that encourages personal growth, accountability, health and safety, and a sense of belonging. The assistant director/AD is also responsible for supporting housing services, including working with the head of house and student leaders on room assignments and with the house operations manager on the move-in/move-out process. As a member of the dean on call team, the assistant director/area director responds to student crises and emergency situations.

Characteristic Duties and Responsibilities

  • Work collaboratively with and support heads of house to manage day-to-day aspects of house life, where the assistant directors/ADSs are primarily responsible for:
    • Implementing and realizing the programmatic and student life priorities of the heads of house and the house team;
    • Advising and supporting students’ holistic development;
    • Serving as a referral agent to campus resources; and
    • Upholding MIT policies and practices consistently by having advising conversations with students or floors/entries and/or collaborating with the Office of Student Conduct to address student behavior concerns.
  • Engage students in cultivating a sense of belonging and an enriching living environment for all. Working with the house team, foster an inclusive living community that promotes respect, dignity, and a safe and secure environment.
  • Partner with the Head of House, the Division of Student Life staff, and other house team members to:
    • Implement graduate resident advisor and resident peer mentor selection, preparation, and ongoing education;
    • Promote community wellbeing, manage roommate conflicts and minor misconduct, and support students in distress;
    • Help orient and advise students in house leadership roles.
    • Work with the head of house to provide assistance and support to room assignment chairs who, with the house team, are responsible for coordinating house room assignment processes so that those processes are consistent with MIT housing assignment principles.
    • Coordiante with the heads of house to address issues related to the implementation of room-assignment processes, this is especially important when the Head of House or AD is new to the role
    • Coordinate with the head of house and house operations manager, to provide support for house-based Welcome Week and Orientation activities and programs
    • Partner with Student Support and Wellbeing to help students receive holistic, seamless, and comprehensive support
  • Serve as a primary responder in the Dean-on-Call rotation, addressing student crises and other critical incidents.
  • In accordance with requirements for reporting per Title IX, serve as a responsible employee, who is obligated to report incidents of sexual misconduct to the Title IX and Bias Response Office.
  • Serve on appropriate MIT and DSL committees, special projects, and participate in DSL special assignments.
  • As appropriate, serve in secondary assignment roles to facilitate skill growth and development, as well as building capacity across DSL.

Supervision Received

Direction is received from the Associate Dean for Undergraduate Residential Life.

Supervision Exercised

Not Applicable.

Qualifications

  • Master’s Degree in higher education administration, social work, counseling, or other related fields.
  • Minimum two years of full-time experience in Residential Life/Student Affairs is required.
  • Candidate must possess experience in leadership development, advising, crisis intervention and response, counseling, and residential education.
  • Ability to work with students, colleagues, and faculty to build a welcoming living-learning residential community.

Term of Service

Appointed by the senior associate dean for residential education, assistant directors/ADs serve a one-year renewable appointment with an expected total 4-year term of employment. The position also has the possibility of a 5th year renewal dependent upon organizational needs. In consultation with the head of house, assistant director/ADs will have an annual performance review, conducted by the associate dean for undergraduate residential life. Assistant directors/ADs and their partners will undertake a background check prior to appointment. Employment is conditional upon the successful completion of a background check.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17566

Associate Director for Student Activities and Coordinator for Leadership Programs

Office of Student Activities

Basic Function and Responsibility

The Associate Director for Student Activities and Coordinator for Leadership Programs serves as an integral part of the Student Activities Office team in providing Institute support, advice, and direction to and for MIT students, student activities, clubs, and organizations, particularly in the area of student leadership development. The Associate Director has the primary responsibility of implementing and managing co-curricular and leadership programs for MIT undergraduate and graduate students. In collaboration with the Associate Dean for Student Leadership and Engagement, the Associate Director leads the development of strategies and programmatic initiatives that focus on the area of student leadership, skill development, learning outcomes and assessment providing an overarching framework for student leaders to engage with. Works with MIT recognized groups and student governments to strengthen the ongoing visibility and diversity of student-run programs on campus, particularly advising student groups with a leadership development focus. The Associate Director will have an abiding concern for, and commitment to, serving the diverse needs of the MIT community and the active promotion of an inclusive environment. Fosters communication and collaboration between and among students, the staff of the Division of Student Life, and the relevant programs and operations at MIT, particularly those of the Campus Activities Complex (CAC), the Alumni Association, Office of Multicultural Programs, Residential Education, various academic units and Campus Police.

Duties and Responsibilities

I. Program Development Supports and advises student organizations and governments, particularly in the area of leadership development. Encourages and assists in facilitating students’ efforts to provide a balanced program of social activities that is consistent with the Institute’s educational mission. Specific duties include:

  • Responsible for the curricular development, facilitation and assessment of student leadership programs and initiatives such as workshops, retreats and annual events. Intentionally and strategically ties efforts to the DSL Leadership Model and learning outcomes and competencies.
  • Co-facilitate and deliver a residential seminar (“T.H.R.I.V.E.”) for first year students on transitioning effectively to MIT; covering topics on health and wellness, relationships, co-curricular experiences, leadership development and an introduction to college living.
  • Responsible for the development, implementation and training curriculum for a leadership development series for student leaders including, but not limited to, effective officer transition, cultural competencies, conflict management, negotiation, effective communication and ethical decision-making.
  • Serves as the Program Coordinator for MIT’s LeaderShape program.
  • Serves as coordinator for the Community Catalyst Leadership Program and the How to Adult Professional Development Series. Works collaboratively with offices across the Institute in the planning and facilitation of these programs, including the Alumni Association, Office of Graduate Education, International Students Office, Career Development, etc.
  • Advises and attends the Freshman Leadership Program, a student-run pre-orientation program. Responsible for the oversight and development of learning outcomes, activities and curriculum development.
  • In collaboration with the SAO staff, coordinates the development, implementation and training curriculum for a peer advisor program that assists SAO staff with the advisement of 450+ student organizations.
  • Assists SAO Staff in planning and facilitation of Student Organization Training, including financial and event training.
  • Shares responsibility with other Student Activities staff for coordination of major campus-wide events organized by, with, or for students and committees. SAO sponsored programs include Spring Weekend, Fall Festival, Day of Play, etc.
  • Develops and implements a series of workshops and resources available for student leaders on a variety of leadership related topics.
  • Assists with advisement of SAO supplemental funding.
  • Responsible for the Student Leader Awards that are given during the annual Institute Awards Convocation.

Direct Student Group Advisement

  • Freshman Leadership Program
  • Graduate Student Leadership Institute
  • LEF/Arcade-ASA Treasurer Advisement
  • Freshman and Sophomore Class Councils

SAO/DSL Leadership Programs

  • Emerging Program
  • LeaderShape
  • MIT L.E.A.D.
  • Diversity Leadership Retreat (collaborate with Office of Multicultural Programs)
  • Community Catalyst Leadership Program

II. Administration Participates in the collaborative administrative functions of the Student Activities Office. Specific duties include:

  • Assists students through the Event Registration process by advising and authorizing event requests. Participates in improving event-related policies, working closely with Assistant Director of Student Activities and Events.
  • Helps advise student leaders on their organization’s finances ((budgeting, fundraising, account management), working closely with the Assistant Director for Student Activities Finance.
  • Works with the staff of the Student Activities to maintain and develop a resource file through which student groups can obtain relevant information about MIT and local vendors.
  • Shares responsibility with other Student Activities staff and student planners for the coordination of activities and events as needed.
  • Manage and provide oversight of a leadership programs budget of approximately 200K.
  • Other duties as assigned.

III. Community Development

  • Shares responsibility with other Student Activities staff and student planners for the coordination of activities and events as needed.

Supervision Received

Direct supervision is received from the Associate Dean for Student Leadership and Engagement on an ongoing basis.

Supervision Exercised

 

Qualifications

A Master’s Degree in Student Personnel and/or Higher Education strongly preferred and 4-5 years of experience in the area of student activities, student leadership and curriculum development, and/or social justice education are strongly preferred. Must have:

  • Possess strong interpersonal skills.
  • Proven experience and familiarity with delivering data-driven and outcomes-based programs and curricula in the area of student leadership development.
  • Experience in utilizing current leadership and identity development theories.
  • Ability to work in a fast-paced, multi-task environment with high attention to detail.
  • Experience and skills in conflict resolution, leadership training, and collaboration.
  • A demonstrated commitment to and appreciation for issues of diversity and community. An ability to intentionally thread issues of cultural competencies and social justice education within a framework of leadership development.
  • An ability to articulate a student activities philosophy and the role of student activities in a high intensity, innovative and ever-changing academic environment.
  • Demonstrate ability to work flexible schedules and work independently as a team member.
  • Excellent writing and public speaking skills.

Evening and weekend hours are required

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17576

Head Coach-Men and Women’s Swimming and Diving

DAPER

General Responsibilities

The Swimming and Diving Head Coaching responsibilities will include the management of all facets of the MIT Men’s and Women’s Swimming and Diving programs to include but not limited to: administration, budget management, alumni stewardship, recruiting, scheduling of competitions, team travel, weekly practice sessions, advising of students, and compliance with NCAA and conference rules and regulations. In addition, this position will include teaching responsibilities and instruction in the required Physical Education and Wellness activities program. Additional responsibilities may include department wide duties as assigned.

Roles and Responsibilities

  • Leads a high quality varsity program that is competitively challenging, well organized and administered, based on sound coaching techniques and instructional strategies and has a positive retention rate.
  • Oversight of all administrative aspects of the operation of a collegiate athletic program. This includes but is not limited to developing budgets, defining expenses, on-going budget management, prompt completion of travel expense reports, appropriate organizational duties affiliated with facility usage, staff appointment and supervision, practice planning and equipment management procedures.
  • Recruit academically qualified student-athletes to a highly selective science and engineering oriented institution and maintain an appropriate number of student-athletes on the team.
  • Teaches physical education activities in the required Physical Education and Wellness program. These duties include attending meetings specific to physical education and wellness, and curriculum development.
  • Awards up to four points per season towards a graduation requirement of eight physical education points through the Physical Education and Wellness office for student participation in varsity athletics.
  • Scheduling home and away contests including working with other host institutions and MIT personnel in event management.
  • In conjunction with Assistant or Associate Director of Athletics, define budget needs including equipment, team travel, uniforms and personnel.
  • In collaboration with Director of Athletics-Department Head and/or Assistant or Associate Director of Athletics, as well as other members of the athletic department, assist with fundraising responsibilities including building and maintaining relationships with Alumni through newsletters, phone-a-thons, and departmental Alumni activities.
  • Ensure proper safety precautions regarding student-athletes’ training and health are followed at all times including DAPER Risk Management procedures.
  • Demonstrates adherence to DAPER Risk Management procedures, as well as timely and effective communication with Sports Medicine to ensure the health and safety of the student-athletes.
  • Participate in collaborative activities across the Division for Student Life (DSL) and within the Department of Athletics, Physical Education and Recreation (DAPER) through service on committees and mentoring colleagues.
  • Recruit, supervise and mentor assistant coaches.
  • Provide team statistics and other relevant materials to Director of DAPER Communications, Promotions and Marketing.
  • Adherence to regulations and completion of forms associated with MIT, conference and national governance regulations at the NCAA Division III membership level.
  • Member in good standing in sport’s National Coaches Association or governing body.
  • Competent fulfillment of other administration duties as assigned.

Supervision Received

Supervision is received from Assistant or Associate Director of Athletics.

Supervision Exercised

Supervision is exercised over the Assistant Coach/es.

Annual Review

Annual Review process includes metrics from student-athlete evaluation, self-evaluation and administrator’s evaluation.

Contacts Required to Perform Duties

MIT Athletics Department contacts include Sports Administration, Office of Communications, Promotions and Marketing, Equipment, Facilities, Sports Medicine, and Business Office. MIT contacts include units within the Division of Student Life, Admissions Office, Alumni Office, Treasurer’s Office, Insurance and Legal Affairs, Procurement, Department of Facilities and Resource Development.

Requirements:

Three to five years coaching experience preferably at the college or university level. A Bachelor's degree is required: a Master’s degree is preferred. Degree(s) n Physical Education and Wellness or related field is highly desirable. Previous experience in teaching physical education activities is also preferred. Proven experience in recruiting to a highly selective institution desirable. Knowledge of Hy-Tek software required. Administrative, interpersonal/communication skills and computer skills are essential. Appropriate certifications in First Aid, CPR, AED, and Biohazards are required within 30 days of hire. Employment is conditional upon successful completion of a background check.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17597

Assistant Manager Evening and Weekend Operations

DAPER-Facilities

General Responsibilities

This position teams with the Evening and Weekend Events Manager to coordinate facilities and operations for the Department of Athletics, Physical Education and Recreation on the Evening and weekends. This position supports the day to day operation for, safety of DAPER facilities, event support, security, and general programming for indoor and outdoor facilities.

This position provides leadership and overall management for the evening and weekend operations for DAPER. This position functions as part of the DAPER operations team in the stewardship of department supported programs, services, buildings and facilities. Provides evening and weekend coordination and supervision of the DAPER Facilities Team, the Department of Facilities in providing for high quality setup, management, repair, maintenance and custodial support as needed.

Serve as the primary liaison during evening and weekend shifts. This position is responsible for implementing the MIT Environmental, Health, and Safety (EHS) Management System in areas under their supervision and ensures that facilities and staff under their supervision meet or exceed all applicable EHS requirements.

Responsibilities

  • Serve as the Point of Contact for second shift operation in DAPER.
  • Manage DAPER Facilities Team to meet program set-up, take downs and cleaning of athletic venues in support of all programs second shift and weekends.
  • Assist the Evening and Weekend Events Manager with events as needed.
  • Hire, train, schedule and do payroll for Facility Building Supervisors.
  • Tour all facilities checking on programs and managing counts sheets for each venue.
  • Review EMS schedule to make sure groups are in appropriate spaces.
  • Be present prior to the start of DAPER programs (ie; intercollegiate contests, club sports, intramurals, special events and rentals. It is critical that the EMS schedule is reviewed for time and location of DAPER activities.
  • Check in student workers as needed for intercollegiate events.
  • Review nightly any club sport or intramural programs and report back any issues to Manager of Club Sports and Intramurals.
  • Ensure safety and security by making hourly rounds and checking all exterior doors of indoor facilities. This also includes but is not limited to all outdoor venues and fields on rounds throughout the year.
  • Coordinate submission of work orders as needed with full time customer service staff.
  • Assist with the closing of duPont Gym, Johnson Athletic Center, Rockwell Cage, JB Carr Tennis Bubble, and all fields and courts at end of shift. Assist with directing groups out of DAPER facilities 30 minutes after the close of activity areas.
  • Communicate with Evening and Weekend Manager of Events if issues arise that you need assistance with.
  • Document any incidents, injuries or thefts that may occur during your shift.
  • Contact ABM cleaning company as needed for cleaning in their assigned areas.
  • Contact Campus Police or the Department of Facilities as needed.
  • Manage select events or rentals when required
  • Other duties as assigned

Supervision Received

Supervision is received from Manager of Facilities, Operations and Events.

Supervision Exercised

In the absence of the Manager of Facilities, Operations and Events this position will supervise DFT staff members. Supervision is exercised over evening staff, DAPER student employees and HFC staff as needed.

Contacts Required to Perform Duties

Frequent contact and collaboration will be needed with all members of the DAPER operations team and DFT. Frequent interaction with the Facilities Department (grounds, custodial, and repair & maintenance), also interacts frequently with Sports Administration, Intercollegiate Coaches, Intercollegiate Teams, Club Sports, Intramurals, Student Organizations, Facilities and Operations Staff, Conference Services, Campus Police, Health Fitness Corporation and other MIT Departments using DAPER Facilities.

Certifications Required

Bachelor’s degree or equivalent experience required in athletics or recreation and a minimum of two years’ experience, in facility management and special events. Must have a valid driver’s license and current First Aid, CPR, and AED certification or be willing to obtain.

Experience

Demonstrated experience in supervision of personnel, routine building and field maintenance, customer service and computer skills. Applicants must be able to work in a team environment relative to facility and event management, demonstrated problem solver with effective interpersonal and positive communication skills. Must have experience in or an in-depth understanding of athletics and recreation with direct experience functioning in support of events.

Additional skills and experience in employee supervision and computer operations are required. Must demonstrate and practice effective communication skills. Attention to details and their impact are essential. Must have demonstrated experience and preference working collaboratively in support of shared goals. Must be willing and able to provide additional coverage as needed to support DAPER operations.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17608

Varsity Equipment Specialist

DAPER

General Responsibilities

This is a 10 month, full time, benefits eligible position. Reporting to and receiving assigned work and direction from the Manager of Varsity Equipment Room Operations. The Varsity Equipment Specialist provides essential coverage to assigned sports in regards to the day-to-day operations of athletic equipment room management. The position is expected to maintain, prepare, and issue uniforms/apparel and equipment to varsity sports teams; provide daily laundering of uniforms, loops and towels, repair and maintain athletic equipment; monitor and update inventory. Additionally, this position will assist with the preparation of equipment and locker rooms for pre-season, games and practices; ensure equipment and uniform issue, collection, maintenance and specifications are in accordance with NCAA, conference and MIT rules and regulations. Night and weekend work will be required. Perform related duties as assigned.

Principal Duties

  • Support varsity teams through daily laundry operations for varsity sports and staff.
  • Distribution of equipment, uniforms and towel services via staffing the Equipment Room service window.
  • Maintain an updated apparel and equipment inventory for assigned teams.
  • Define and manage maintenance needs on equipment and inventory items to ensure safety and performance standards.
  • Assist in budget planning by providing head coaches and Manager of Varsity Equipment Room Operations with inventory information.
  • Assist with the organization and planning of pre-season team locker room set up.
  • Assist with distribution and return of MIT equipment and apparel.
  • Provide teams with game apparel in a timely manner.
  • Assist teams in game preparation as directed by the Manager of Varsity Equipment Room Operations and sport specific head coaches.
  • Track and communicate necessary information to bill SA’s for unreturned items.
  • Proactively engage equipment room staff and head coaches to ensure all equipment is in compliance and meets NCAA safety regulations.
  • Package receiving and timely notification to encourage efficient delivery.
  • Maintain current AEMA certification and/or successful acquisition of this certification within a reasonable timeframe (18 - 24 months after date of hire).
  • Comply with all NCAA, Conference and MIT rules and regulations.
  • Other duties as assigned.

Supervision Received

Supervision is received from the Manager of Varsity Equipment Room Operations.

Supervision Exercised

None

Contacts Required to Perform Duties

MIT DAPER contacts include Sports Administration, Sports Medicine, Communication/Promotions and Marketing, Faculty-Coaches, Part-time Coaches, Facilities, and Business Office. MIT contacts include Procurement, Resource Development and, Division of Student Life Offices.

Qualifications:

Bachelor’s degree in a sports related field preferred. at least one year experience working with college equipment room operations is preferred. Excellent organizational, planning and interpersonal skills are essential. Ability to prioritize and complete multiple assignments throughout the year is required. Attention to detail and the ability to problem solve is essential. Knowledge of football safety equipment and proper fitting techniques is preferred. This position will require weekend/evening hours and occasional travel. Current AEMA certification and/or successful acquisition of this certification within a reasonable timeframe (18 - 24 months after date of hire) is preferred. A valid Driver's License is required at time of hire. Successful completion MIT, DAPER and NCAA mandated training programs required. Employment is conditional upon successful completion of a background check.

Preferred Qualifications

  • Ability to multitask and complete assigned work in a rigorous, fast paced environment
  • Ability to work independently
  • Ability to work as part of a team of equipment specialists
  • Excellent customer service skills
  • Experience with Microsoft Word and Excel

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 17610