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Graduate
Student
Policies

Updated March 14, 2022


MIT is closely monitoring the ongoing COVID-19 situation and taking action to protect the health and wellbeing of MIT students, faculty, and staff, as well as our neighboring communities. Below are updated policies for graduate students that have been guided by MIT Medical and the Institute’s Emergency Management Team, and reviewed by graduate Heads of House, GSC members, and other campus partners.  MIT will continue to make policy adjustments and implement additional measures as necessary. Any updates to housing policies will be posted to this webpage.

We're in this together.


MIT encourages students to be attentive to building good communications with others who live near them, who are in the same lab, or with whom they share classes. If students are concerned about the behaviors of other students relative to COVID-19 and health risks, they can report this information through the COVID-19 Public Health Concern Report Form. Concerns about the behaviors of non-student members relative to COVID-19 and health risks may be reported to the MIT Hotline.

COVID-19 Student Policies
 

All individuals in Covid Pass and who are in compliance with Covid vaccination and booster requirements can access campus buildings, including residence halls and FSILGs. 

It is required that all students be knowledgeable about and adhere to MIT’s current COVID-19 policies. Doing so is important not only for your own wellbeing, but for the safety and wellbeing of those around you—other students, faculty, staff, and our Cambridge-area neighbors. 

Failure to comply with these policies may result in a referral to the Committee on Discipline. MIT reserves the right to take interim measures—including immediate removal from Institute-approved housing—to mitigate the spread of COVID-19 in the MIT and surrounding community. 

The Committee on Discipline (COD) has authorized the Office of Student Conduct and Community Standards (OSCCS) to use an expedited process to resolve alleged COVID-19 policy violations.  Please visit the OSCCS website for additional information.

In addition to these COVID-19 policies, the Mind and Hand Book is MIT’s guide for student conduct and behavior. The handbook contains standards, guidelines, regulations, and procedures pertaining to academic integrity and non-academic behavior, and policies for all undergraduate and graduate students. Specific information about other housing policies is available on the Housing & Residential Services website.  In the event of any inconsistency between the Mind and Hand Book and these COVID-19 policies, the COVID-19 policies govern.

All students, spouses and partners, and eligible dependents are required to upload proof of their Covid booster in Covid Pass or at covidvaccine.mit.edu within 14 days after they become eligible for a booster shot. Individuals are eligible for a booster five (5) months after the completion of a primary mRNA series, or two (2) months after completion of a Johnson & Johnson series.

New students are also required to upload proof of their Covid vaccination.  Students needing a medical or religious exemption should contact MIT Medical. Students exempted for medical or religious reasons should confirm that their exception request has been approved before coming to campus.

If a student has not completed the booster reporting requirement, their registration will be placed on hold and they will not be able to move into Institute housing. Students must clear all holds to proceed with registration and move in.

A Covid-19 vaccination is required for community members seeking to participate in MIT-sponsored international or domestic travel, unless the traveler has an approved medical or religious exemption.

Daily health attestations will no longer be required as of March 14, 2022. However, students should attest in COVID Pass if they are experiencing COVID 19 symptoms as established by the CDC. This attestation will initiate a COVID testing requirement. Anyone experiencing COVID symptoms should not go to classes, lab, or work, and should avoid contact with others.

Indoor athletic events are open to spectators. All non-MIT DAPER members will be required to attest to receiving the booster shot in accordance with MIT health and safety protocols in order to utilize DAPER recreation facilities. Wearing face coverings on campus is welcome but optional for all students, faculty, staff, and friends of MIT in most indoor campus areas.

Students are required to comply with MIT’s COVID-19 testing expectations while living in Institute-approved housing or accessing campus facilities, as well as undergo additional viral testing as directed by MIT. 

All students and residents of Institute-approved housing (students/spouses/partners) or accessing campus buildings who are in COVID Pass can test for COVID on-demand using MIT’s testing system when desired, but are required to test if they are experiencing Covid-19 symptoms

Students and residents are also encouraged to test if they:

  • Are in an elevated risk situation, such as due to recent travel;
  • Have had a known exposure to someone who has tested positive for COVID;
  • Been in higher-risk settings (e.g. at a concert, functions with many guests);
  • Are going to be spending time with others who might be at an increased risk if they get COVID.

Should conditions change, students must follow MIT Medical’s updated recommendations on testing cadence.

INFORMATION FOR ALL EVENTS IN RESIDENCE HALLS, FSILGS AND FOR STUDENT ORGANIZATIONS

RESIDENCE HALLS AND FSILGS

All residence hall and FSILG events must be registered using the Atlas event registration system.

Residence hall and FSILG access:   

  • Event attendees may access MIT’s residence halls and FSILGs if escorted by a resident. 
  • All event attendees need to sign in to the residence. 
  • For residence halls only:  For events with guest pre-registration, event planners need to provide the security desk/front desk with the list of attendees one hour before the event begins. Any additions to the guest list should be provided to the desk as soon as possible.

For food service guidance, please see Food Service Policy below.

STUDENT GROUPS AND ORGANIZATIONS

Events and activities held by student organizations may now be held on and off campus. Events and activities organized and sponsored by recognized student groups and organizations must be in compliance with general MIT and SOLE office policies and procedures.

  • Tim Tickets: Tim Tickets (or Engage) may be used for events at the event sponsors’s discretion or if deemed necessary by SOLE (e.g., to facilitate campus access, ticket sales, or to keep track of attendance).
  • All student organization events must be registered using Engage or Atlas (depending on event type). Students must follow all event policies and protocols as noted in the student organization event registration system.

Off-campus events sponsored by student organizations must follow SOLE policies regarding off-campus events/activities and should also follow the rules of the local jurisdiction and the event venue’s guidelines.

All students and on-campus residents

Wearing face coverings on campus is welcome but optional for all students and on-campus residents in most indoor campus areas. Face coverings are required in MIT Medical facilities and on MIT shuttles per state regulations

Unvaccinated individuals and individuals who are not up to date on their vaccinations are strongly encouraged to continue to wear face coverings. 

Students can visit Dining Services for information about dining halls and retail food service.  For students who need meal support, Swipe Share information is available here.

Kitchen stewards program to enhance food safety

  • Role of the kitchen steward: Kitchen stewards have an important role in supervising house and community events where food is produced and/or served. Each residence hall and FSILG should identify 1-3 kitchen stewards who will be responsible for ensuring that food service at house events follows specified guidelines (see below). One kitchen steward is required to approve the food service plan for each event in coordination with the staff member approving the event. We encourage multiple kitchen stewards be present at larger events.
  • Required training: All kitchen stewards need to complete an online module to introduce critical food safety concepts and knowledge about safe food handling. The online training module covers: 
    • The Importance of Food Safety
    • Health and Hygiene
    • Temperature Control
    • Avoiding Cross Contamination
    • Cleaning and Sanitizing
  • To receive a training link, please contact Campus Dining at foodstuff@mit.edu with “Kitchen Steward” as the subject line. You will receive a link to complete the American National Standards Institute-accredited training program. The time commitment is approximately 1.5 hours.
  • When requests are submitted through the registration process for events that include food service, the event approver will confirm that a kitchen steward is managing the food service for the event.

Food service protocols

The following food service protocols must be followed. Food preparers need to:

  • Wash their hands between each step in food preparation.
  • Wear disposable gloves.
  • Wear a hat or tie back hair.
  • Remove hand jewelry.
  • Work surfaces must be sanitized.
  • Separate cutting boards must be used for raw meats, vegetables and produce, and cooked foods.
  • Foods should be cooked to safe temperatures.
  • Keep hot foods hot and cold foods cold.

Food policies may change based on State and local guidance.

This policy also applies to individuals, couples, and families living in graduate residence halls, including students, postdocs, and visiting students/researchers.

Residents of Institute-approved housing should follow the Housing & Residential Services policies and protocols and the specific protocols of their residence hall with the following modifications.

  • All guests must check-in at the desk before going to the host’s room/apartment/suite.  If there is no desk attendant, guests must sign-in on the list provided at the desk. 
  • Guests must follow all MIT and Covid-related policies. 

Graduate Family Extended Guest Protocol (Westgate Apartments and Graduate Tower at Site 4)

An extended guest exception may be requested if a graduate student family is in need of emergency support from a family member (e.g. following the birth of a child).  An extended guest must be a family member who is not a dependent of the resident and who wishes to stay in the residence for longer than three consecutive days in a seven-day period (current overnight guest policy).

Extended-stay guests may stay in residence up to 14 days with approval from the Associate Dean for Graduate Residential Life. A graduate family may request to have up to two (2) extended guests visit at the same time and may make one (1) extended-guest request during a calendar year.

The following expectations apply:

  • Extended-stay guests must be registered and approved by the Associate Dean for Graduate Residential Life. Graduate families must contact Associate Dean Naomi Carton via e-mail naomic@mit.edu to request an extended guest. 
  • All extended-stay guests who are over the age of 5 are expected to be vaccinated. All extended-stay guests who are over the age of 5 must attest that they are either fully vaccinated or that a medical condition or sincerely held religious belief prevents them from being vaccinated.
  • COVID testing pre-arrival is not required for an extended guest, but extended guests must follow MIT’s recommendations for Covid targeted testing (see Diagnostic Testing policy). 
  • COVID tests are taken at the guest’s expense and cannot be provided at MIT Medical. 
  • If the guest receives a positive test result while visiting, they should contact covidteam@med.mit.edu immediately, depart the residence hall, and contact their healthcare provider.
  • Extended guests must acknowledge MIT policies, including COVID policies, and residence hall expectations and agree to abide by them.
  • Residents are responsible for their guest and any damage caused by the guest will be billed to the resident.
  • Guests must sleep in the host’s apartment. Guests are prohibited from sleeping in common spaces or other public spaces.
  • Extended-stay guests will not be provided keys or temporary IDs to access the residence hall and are expected to stay with their host.
  • Violations of the extended guest policy may result in a range of actions, including removal of an extended guest from campus housing.

Health Monitoring

MIT may seek to perform additional health monitoring of students, including, for example, taking the temperature of students, if MIT determines that such measures are prudent to maintain a safe campus environment.

Privacy and Disclosure of Health Information

MIT will take appropriate measures to ensure the confidential and private nature of the diagnostic testing and health monitoring information it obtains from students. MIT (including MIT Medical) may, however, share the de-identified testing results and health monitoring information with certain MIT community members who have a legitimate need to know this information, including those with whom a student may have been in close contact.

Students who exhibit symptoms of COVID-19, even if minor,  must immediately notify MIT Medical by completing their attestation in COVID Pass.

If you test positive for Covid, the MIT Atlas app and an associated email will immediately direct you to complete a form to provide more detail to MIT Medical’s contact tracing team. You must complete this form as soon as possible. Your prompt response will help the MIT Medical Team determine next steps. You can find more resources after testing positive located here.

If you are identified as a roommate of someone who is positive, you will also be notified and directed to information and resources made available by the Covid Support Team.

MIT Medical advises all community members to practice personal hygiene habits such as frequent hand washing and sanitizing.

Students should refer to the travel policy on MIT Now for policies and protocols related to travel. All MIT-related travel must be registered and students are encouraged to register personal travel.  

Student & Resident Agreement


Overview

The mission of MIT is to advance knowledge and educate students in science, technology, and other areas of scholarship that will best serve the nation and the world in the 21st century. Through a residential experience, the Institute is also committed to the development of a welcoming, safe, and inclusive living and learning community, while providing a safe environment for students during the COVID-19 public health emergency.

To make an informed decision about attending MIT for the 2021-2022 academic year, it is important that all students who plan to reside in an MIT residence hall or an FSILG, or who plan to participate in academic, social and research activities, read, acknowledge, and agree to abide by the COVID-19 policies, as well as general student policies as outlined in the Mind and Hand Book. It is also important to note that these policies may change as MIT receives updated guidance from city, state, and federal agencies, and it is everyone’s responsibility to stay informed of changes to COVID-19 policies.

This agreement applies to students, their partners and spouses, and postdocs and their partners and spouses who live in Institute-approved housing. Students’ and postdocs’ partners and spouses are also required to review and acknowledge the agreement in COVID Pass.  

Undergraduate students and graduate students who are coming to campus for the Spring 2022 semester must read and acknowledge the agreement before coming to campus. You will not be able to check into your residence hall or FSILG if this agreement has not been acknowledged.
 

REPORTING CONCERNS

MIT encourages students to be attentive to building good communications with others who live near them, who are in the same lab, or with whom they share classes. If students are concerned about the behaviors of other students relative to COVID-19 and health risks, they can report this information through the COVID-19 Public Health Concern Report Form. Concerns about the behaviors of non-student members relative to COVID-19 and health risks may be reported to the MIT Hotline.

MIT SPRING 2022 OPENING

MIT’s return to campus operations during the Spring 2022 semester is a shared responsibility.  It is incumbent upon each member of the MIT community to adhere to all MIT policies, and to follow public health guidance to minimize the spread of COVID-19. This includes receiving the COVID-19 vaccination (unless exempted for medical or religious reasons), complying with regular COVID-19 testing protocols and daily attestations, and adhering to other measures (e.g., wearing a face covering) that may be reinstated as a necessary public health measure.

STUDENT INFORMATION

  • I will confirm or update the following information in WebSIS. I understand that if I do not do so, a registration hold will be placed on my account. 
    • Emergency contact, phone, e-mail
    • Home Address
    • Term Address
    • Parent/guardian (undergraduates)/family member (graduate students)
    • Cell phone
  • For newly-matriculating students: I will submit my completed Medical Report Form to MIT Medical, or a registration hold will be placed on my account.
  • Unless I have been approved for an exemption, I am fully vaccinated against COVID-19, and have had a flu vaccination and a COVID booster.  I have also uploaded my vaccine information to covidvaccine.mit.edu.
  • If I am living in a residence hall, I will sign my Housing License Agreement prior to my occupancy date.
  • If I am living in an FSILG, I will sign any additional house requirements as needed.

REQUIRED TESTING, EDUCATION, AND CONTACT TRACING

  • I agree to comply with COVID-19 testing requirements and other health monitoring practices in COVID Pass.
  • I am aware of the risks and responsibilities related to COVID-19, including information for those in higher-risk categories.

ISOLATION AND PREVENTIVE HEALTH MEASURES

  • I will prioritize both my wellbeing and the wellbeing of others. I agree to follow protocols to limit exposure for others established by MIT and the Cities of Cambridge, Boston, and Brookline, or by the city or town where I live.
  • If I exhibit symptoms of COVID-19, test positive for COVID-19, or come into close contact with someone who I know has symptoms of COVID-19 or has tested positive for COVID-19, I will notify MIT Medical using the MIT Atlas app or covidpass.mit.edu.  
  • I will comply with public health and Institute guidelines and instructions and follow all isolation protocols.  Please see COVID-19 Student Amnesty Policy (graduate | undergraduate).   

HYGIENE

  • If I live in a residence hall or FSILG, I will clean my residential space, including (if applicable) the bathroom, and I will follow MIT’s or my FSILG’s posted protocols for cleaning.
  • I will practice good hygiene, including thorough and frequent hand washing and the use of hand sanitizer, especially when returning from outside, after using a restroom, and before meals.

TRAVEL

  • I will comply with MIT policies regarding travel for Institute business and personal travel. 
  • If I must travel during the academic year, I will follow MIT’s COVID policies and protocols upon return. 
  • I will register any domestic and international travel with the COVID Travel.

GUESTS, SECURITY, AND ACCESS (For Students Living in Residence Halls or FSILGs)

  • ​I will comply with MIT and residence hall and FSILG policies regarding social gatherings and guests [graduate | undergraduate].

AGREEMENT

  • I acknowledge that COVID-19 policies and protocols may change depending on public health and Institute guidance and that I am responsible for reviewing all communications about such changes.
  • If at any point I find I am unable to comply with MIT’s COVID-19 policies, protocols, and guidelines, I may be subject to removal from campus and Institute-approved housing if I live in a residence hall or an FSILG.
  • I understand that failure to comply with the expectations above may result in a referral to the Committee on Discipline. I also understand that interim measures—including immediate removal from MIT’s Institute-approved housing or a restriction from campus—may also be taken to protect MIT and surrounding community members.