This policy also applies to individuals, couples, and families living in graduate residence halls, including students, postdocs, and visiting students/researchers. It also applies to Graduate Resident Advisors living in undergraduate residence halls.
The guest policy is informed by guidance from the Centers for Disease Control and Prevention on individual interactions: “the more people an individual interacts with…, and the longer that interaction lasts, the higher the potential risk of becoming infected with COVID-19 and COVID-19 spreading.” The policy is designed to reduce risk, but also to allow residents of graduate housing to connect socially with a small circle of close friends and significant others. It is the responsibility of all residents to follow this policy and demonstrate care for the wellbeing of roommates, other residents, and members of the MIT community.
At all times residents are expected to use good judgment and make reasonable decisions about the number of guests who will be in their room or apartment. Residents are expected to talk to their roommate(s) about when they will each have guests, for how long guests will visit, and which space(s) in the apartment/suite will be used.
The graduate residence hall guest policy will be reviewed and adjusted as needed to reflect current public health guidance and conditions.
The following policy is in place, effective April 15, 2021:
Residents in Graduate Housing for Single Students (“Singles”)
Residents in Graduate Family Housing
Resident Couples in Single or Family Graduate Housing
On your list
Single residents may have up to two (2) people on their guest list. Both guests may visit at the same time. All guests must be in Covid Pass with access to campus.
Graduate families living in Site 4 or Westgate who have children living with them may have two (2) other families on their guest list. Only one (1) family may visit at a time. Children do not need to be in Covid Pass to visit. Adults visiting must be in Covid Pass with access to campus.
Graduate resident couples may have two (2) other couples on their guest list or two (2) individuals. Only one (1) couple may visit at a time. Both individuals may visit at the same time. All guests must be in Covid Pass with access to campus.
- All guests must be MIT graduate students or postdocs who are residents living in Institute-approved housing, or be graduate students, postdocs, or staff who reside off-campus and who are in Covid Pass and have been granted access to campus buildings. CovidPass users who only have access to test at MIT Covid testing sites are not eligible to be on a guest list.
- To be eligible to be included on a resident’s guest list, guests must be in full-compliance with MIT Covid health and testing policies.
GUEST LIST AND VISITATION POLICIES
- Residents may have two (2) guests on their guest list, who meet the above criteria, and both guests may visit at the same time. Guest lists do not have to be mutual.
- Graduate resident families living in Site 4 or Westgate who have children living with them may have two (2) other families on their guest list. Only one (1) family may visit at a time. Children do not need to be in Covid Pass to visit; adults visiting must be in Covid Pass with access to campus buildings.
- Graduate resident couples may have two (2) other couples on their guest list or two (2) individuals, who meet the above criteria. Only one (1) couple may visit at a time. Both individuals may visit at the same time.
- Residents may have two (2) in-house visitors (other residents in the same building) at a time who are not on their guest list. In-house visitors may visit at the same time or one (1) in-house visitor may visit with one (1) of the guests on a guest list.
- Undergraduate students cannot be included on a graduate resident’s guest list.
- Graduate residents and their guests may access the residence hall courtyards, roof decks, and other outdoor spaces when house-specific plans are in place that meet Institute guidance. Guidance for developing house-specific protocols for use of residential outdoor spaces will be shared with heads of house. All residents and their guests must follow all physical distancing and face covering requirements.
Guest lists are maintained by Housing & Residential Services (HRS). Residents who are on a guest list must be active in COVID Pass and be fully compliant with all COVID Pass requirements. Resident hosts must be up-to-date with all COVID Pass requirements to be eligible to host guests.
guest registration form
Guests must wear a face covering and practice physical distancing in all residence hall common spaces (e.g. while walking to the resident’s apartment) and in common areas of apartments/suites. Residents and guests are strongly encouraged to wear face coverings and practice physical distancing when visiting in the resident’s room.
Resident hosts and guests are encouraged to visit outdoors whenever possible and as weather permits. If indoors, resident hosts and guests may only visit in the resident’s apartment/suite/room and not in indoor common spaces.
Residents may have daytime guests on their guest list visit between 9:00am and 11:00pm. House teams, in consultation with House governments, may choose to shorten these hours as needed or establish more restrictive guest requirements. In-house policies may not be less restrictive.
Overnight guests are permitted if they are listed on a resident’s guest list. In a multi-occupant unit, roommates are expected to coordinate overnight guests. In accordance with standard MIT residential policies, residents may not have overnight guests for more than three nights in a seven-day period.
Some residence halls may have an overnight guest policy that may be more restrictive. It is the resident's obligation to check with the House Team (Heads of House, House Operations Manager) to determine if house-specific protocols exist, and to abide by all applicable policies. Residents must obtain, in advance, the permission of all students of the room/suite in which the overnight guest is visiting or staying. Consideration should be given to the reasonable expectations of a roommate(s) at all times.
Upon arrival, guests must immediately visit the house desk to:
- Show the desk staff their COVID-Pass status indicating compliance with all requirements;
- Sign-in, including name, phone, arrival time, and anticipated departure time;
- Be met by the resident host at the desk and escorted to their destination;
- Be escorted to the desk and main exit by the resident host to sign-out before departure; and
- Sign-out upon departure.
Resident hosts are expected to present their COVID Pass status (i.e. on a smartphone) to front desk staff to verify compliance with COVID Pass requirements during the guest check-in process.
Desk staff will note guests who do not sign out and the house team or the Office of Student Conduct and Community Standards (OSCCS) will follow up with the resident host. As needed, guest logs will be used for contact tracing. Information about the guest policy, logistics, and expectations will be available through the desk staff and the house team.
Amending a Guest List
A resident can amend their guest list once every three (3) weeks, but must wait one (1) week to establish a new list of up to two (2) guests. Details about how to amend the names of individuals listed as guests will be provided by Housing and Residential Services (HRS). To minimize contacts across social groups, residents should think carefully about who they want to place on their guest list. It is also encouraged that guest lists be mutual among friends and significant others.
guest change form
Graduate Family Extended Guest Protocol (Westgate and Site 4)
An extended guest exception may be requested if a graduate student family is in need of emergency support from a family member. (e.g. following the birth of a child). An extended guest must be a family member who is not a dependent of the resident and who wishes to stay in the residence for longer than three consecutive days in a seven-day period (current overnight guest policy).
Extended guests may stay in residence up to 14 days with approval from the Associate Dean for Graduate Residential Life. A graduate family can request to have up to two (2) extended guests visit at the same time and may make one (1) extended-guest request during a calendar year.
The following expectations apply:
- Extended guests must be registered and approved by the Associate Dean for Graduate Residential Life. Graduate families must contact Associate Dean Naomi Carton via e-mail email@example.com to request an extended guest.
- Extended guests must acknowledge MIT policies and residence hall expectations and agree to abide by them.
- Extended guests must have taken a COVID-19 test with a negative result within a week before arrival. If the guest is unable to get a test for COVID-19, before arrival, or does not have access to COVID-19 testing, upon arrival, the guest must self-quarantine and stay away from others in the residence hall (other than their host) for the duration of their stay or until they get a negative test result.
- Guests staying overnight for one week or more need to get a COVID-19 test at least once a week during the visit. Tests are taken at the guest’s expense and cannot be provided at MIT Medical.
- Residents are responsible for their guest and any damage caused by the guest will be billed to the resident.
- Guests must sleep in the host’s apartment. Guests are prohibited from sleeping in common spaces or other public spaces.
- Extended-stay guests will not be provided keys or temporary IDs to access the residence hall and are expected to stay with their host.
- Violations of the extended guest policy may result in a range of actions, including removal of an extended guest from campus housing.
Exceptions to the Graduate Resident Guest Policy
Exceptions to the graduate student guest policy are permitted for the reasons noted below:
- Pre-approved friends or family members who are helping residents move in or out of on-campus housing; and
- Childcare or healthcare providers who need to access graduate students’ Site 4 or Westgate apartments during working hours to provide essential support for graduate students’ health or wellbeing, or who allow graduate students to continue their research or teaching duties.
Graduate residents must contact Associate Dean Naomi Carton via e-mail firstname.lastname@example.org to request an exception.