SHARP Housing Information
July 23, 2020
We are writing to share important Fall 2020 housing information following your recent invitation to return to campus as part of the Student Housing Assistance Review Process (SHARP).
We are asking ALL students approved through SHARP to complete the Fall 2020 Housing Intent & Preference Form linked below by Monday, July 27 at 11:59 pm.
With input and guidance from DormCon, Room Assignment Chairs, Heads of House and partners across the Division of Student Life, the team at Housing & Residential Services (HRS) has developed a housing assignment process for this fall. Please take a moment to review all of the information below carefully.
As noted in President Reif's letter to the MIT community, returning students should expect a very different on-campus residential experience that will include updated housing policies and community expectations to protect the health and safety of our on-campus students, faculty, staff as well as our neighbors in Cambridge (additional information below). Also, students who are invited to return to campus in Fall 2020 are required to live on campus to access the Institute's buildings and campus facilities.
Please know that staff from HRS and across the Institute (for example, academic advisors and student support professionals, among others) are here for you throughout this process to transition into the fall. Please don't hesitate to reach out!
Please visit the HRS webpage for Fall 2020 housing updates and email your housing-related questions by emailing email@example.com. Thank you in advance for taking the time to submit your housing intention for Fall 2020 by completing the Fall 2020 Housing Intent & Preference Form by the end of the day on July 27.
Director of House Operations
Housing & Residential Services
Fall 2020 Housing Intent & Preference Form
Until Monday, July 27 at 11:59 pm, the Fall 2020 Housing Intent & Preference Form will be available within the MyHousing portal. Undergraduate students who are invited to return to campus during Fall 2020 (including students who are currently living in on-campus emergency housing) are requested to complete this form which captures information regarding students’ housing intentions for the fall semester.
For those students who plan to return to live on campus, the form also collects residence hall and rooming preference information. The form is not first-come, first-served, and there is no priority given to those who submit the form early. Please note, however, that students who do not submit the form by July 27 cannot be guaranteed on-campus housing for the fall semester.
Housing Assignment Details
Overview. Invited students who are interested in returning to campus this fall should indicate their living preference information within the Fall 2020 Housing Intent & Preference Form linked above. Only one resident will be assigned to each available room during the Fall 2020 semester. Please see the undergraduate housing dashboard for answers to frequently asked questions about the fall housing assignment process.
- Residence Halls. While HRS will make every effort to assign students to one of their top residence hall preferences, there is a possibility that a student may receive an assignment in any of the available residences based on space availability. With the exception of Burton Conner and New Vassar, all other undergraduate residence halls are listed as options within the form, however, MIT may decide to operate fewer residences than a traditional academic year depending on students' housing preferences, building capacity and operational considerations.
- Group Selection. For students who would like to live in the same residence hall with specific classmates, each person in the group (of up to 6 students) must enter the names of the other students within the Fall 2020 Housing Intent & Preference Form. Students who choose to form a group should rank their building preferences in the same order as all other group members.
- NOTE: Students who are approved through SHARP may group with other SHARP students and/or rising seniors.
- Room Assignments. HRS worked collaboratively with Room Assignment Chairs (RACs) to develop a process for the room assignment process this fall. Once HRS receives the building preference and group selection information from students, these details will be transmitted to RACs to facilitate individual room assignments for each residence hall. These room assignments will be communicated to students by the middle of August.
In a collaborative effort between the Division of Student Life, DormCon, the Undergraduate Association, House Teams and other campus partners, an initiative for undergraduate students to form social groups, or “pods,” has been developed.
Please note that the process to form pods is separate from the group requests within the Fall 2020 Housing Intent & Preference Form, which relates to requested placement in the same residence hall. You will have an opportunity to start forming pods in August and may want to consider potential “podmates” when submitting your group requests for housing.
The pod program, which is still in development, will allow committed groups of up to 6 students who are living in the same residence hall to socialize in certain settings that do not require 6 feet (2 meters) physical distancing, or the use of face coverings. Settings may include students' private rooms, dining, and designated reserved common spaces within the residence hall.
The program is grounded in an honor system of self- and mutual- accountability. Students will still be expected to practice personal hygiene practices and will be required to follow all residential and campus COVID-19 policies. Students forming a pod will all sign pod agreement which outlines community expectations as well as student’s expectations for themselves and each other. Once finalized, additional information regarding this initiative will be shared with all returning students.
A Different Campus Experience
To protect the health and safety of the MIT community, updated housing policies and new community expectations are currently being finalized. Several of these changes include required COVID-19 testing, physical distancing practices and the use of face coverings in residential common areas, as well as restrictions on campus activities. Once finalized (before the July 27 submission deadline), all of these new policies will be published and posted to the undergraduate policy webpage.
Additional information about life on campus, assigned move-in times, and steps to return to campus, will be shared with returning students by the end of July. The Fall 2020 Housing Intent & Preference Form will capture students’ preferred move date and time, however, students should plan to arrive on campus during their assigned arrival time on either Saturday, August 29 or Sunday, August 30.
Fall 2020 Housing Updates
HRS recently launched a Fall 2020 housing dashboard where regular housing updates and FAQs will be shared with the undergraduate student community. You may visit the webpage by clicking here.
Additional Housing Questions?
If you have any additional questions regarding on-campus housing for fall 2020, please contact the team at HRS via email at firstname.lastname@example.org or by phone at (617) 253-2811.