Dormotory Patrol

Housing & Residential Services

General Summary

The Dormitory Patrol is responsible for monitoring the dormitories, enforcing security protocols and responding/reporting any unsafe incidents or conditions.

Primary Functions

• Observe and patrol designated dormitory to prevent/report unlawful entry and vandalism .
• Monitor security cameras, fire and smoke alarms, window locks, interior and exterior lights.
• Reports any need for maintenance or repair.
• Responds to incidents of fire, medical emergency, flooding, water discharge, hazardous materials, and other incidents by contacting emergency personnel or other responders. Takes preliminary steps consistent with applicable training.
• Monitor two-way radio and respond to calls from the Operations Center and/or the Supervisor.
• Monitor residents and guests who are entering buildings and report all trespassers to the MIT Police.
• Approach and interact with students and visitors who are violating policies. Inform them of the policies and direct them to comply with the policies. When necessary, ask students or visitors to provide identification. Contact MIT Police whenever necessary.
• Submit scheduled written, electronic, and oral reports and provide information regarding unusual incidents.
• Perform resident lock outs.

Supervision Received

Reports to the Manager of Evening Operations. Will be primarily assigned to work in one or more specific dormitories but may be re-assigned to other dormitories on an as needed basis.

Supervision Exercised

None.

Qualifications and Education

No License Required. (A Driver’s License is required in order to serve as the Lead Dormitory Patrol on a shift.

One year of relevant experience preferred.

High School Diploma or equivalent required.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Availability

This is an essential position in accordance with the MIT Policy on Emergency Closing or Early Release. During emergencies, employees in this title are excused from their regularly scheduled work only with the specific authorization of their supervisors, regardless of any public announcement that the Institute is closed.

Common Requirements

• Must treat colleagues, supervisors and all members of the MIT community in a professional and respectful manner. Acts in a manner that is consistent with the Department’s goal of providing high quality service to the Department’s customers. Complies with all MIT and Department Policies and Procedures.
• Must have the sufficient language/communication skills to communicate with supervisor, colleagues and customers. Must be able to read and understand written directions, safety signage and other documents. Must be able to write and use e-mail. Must be able to use the IT equipment that is utilized for work order tracking software and other types of job specific technology once Management has provided the necessary training.
• Must be able to successfully work independently or as a member of a team based on the varying nature of different tasks.
• Must report any unsafe conditions or hazards to immediate supervisor.
• MIT will conduct a background check (including checking criminal records) for finalists. For current MIT SEIU members, this background check will be done for finalists who are bidding for a promotion or for a voluntary transfer to another classification unit.
• This job description is intended to provide a summary of the position. It is not an exhaustive list of all of the duties. An employee may be required to perform other duties that are related to the primary functions listed in the job description.

Apply online. Job Code: 20423

Administrative Assistant II

Residential Education

Position Overview:

The administrative assistant II in Residential Education provides complex and diverse administrative support for undergraduate and graduate Residential Life programs. This individual focuses on administrative and operations support and reports directly to the Associate Dean of Residential Life. The administrative assistant II plans and coordinate complex scheduling of Associate Dean’s appointment calendars and serve as a first line of communication to MIT students, staff, and faculty, as well as outside stakeholders about Residential Life issues by managing calls, visitors, and email inquiries. This individual responds to inquiries which requires broad understanding of work area policies and procedures. The administrative assistant II is also responsible for other duties outlined below, developing a daily work plan to manage multiple project requests from supervisors in a timely manner and successfully adapt to changing circumstances by rearranging priorities when necessary. This individual will also have outstanding oral and written communication skills and have the ability to interact in a professional manner with Institute administrators, faculty, staff, students, and the general public.

Principal Duties and Responsibilities

• Plan and coordinate complex scheduling of Associate Deans’ appointment calendars, daily schedules, and long-range planning of events, and meetings. Schedule and make arrangements for multiple standing meetings involving many attendees both internal and external to MIT.
• Serve as a first line of communication to MIT students, staff, and faculty, as well as outside stakeholders about Residential Life issues by managing calls, visitors, and email inquiries.
• Assist the Senior Administrative Assistant with event and retreat planning and meeting preparation, including logistics, room confirmations, and ordering food.
• Provide administrative support for assigned search committees within Residential Education and the FSILGs by scheduling committee meetings, interviews, and travel arrangements.
• Assist the Associate Deans with event registration processes and notifications.
• Assist in planning Graduate Resident Assistant training and monthly in-service meetings, including logistics, room confirmations, and ordering food, as needed by the Associate Deans.
• Coordinate monthly meetings with the Association of Independent Living Groups and other related meetings as needed, including logistics, room confirmations, and ordering food.
• Provide reception coverage for W59 with Housing and Residential Services staff and provide backup coverage for the Office of the Dean for Student Life as needed.
• Collect chapter rosters for Fraternities, Sororities, and Independent Living Groups (FSILGs) and upload information into appropriate database (OMMs). Send reminder emails to chapters that have not responded.
• Process subsidy invoices to the Housing Corporations for the FSILGs.
• Support onboarding efforts for new Residential Life and FSILG staff. Familiarize new staff with SAP and the MIT accounting procedures. Serve as a point of contact for any issues and questions.
• Processes URL, GRL and FSILG department expenses and reimbursements for the Associate Deans’, staff members and visitors.
• Update Residential Education databases, directories, and email distribution lists. Serve as a primary responder to the email distribution lists.
• Use web software to input, update, and maintain Residential Life web content.
• Perform other administrative duties as assigned.

Qualifications:

Employment is contingent upon the successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 20923

• Bachelor’s Degree preferred with a minimum of 3 years previous administrative experience.
• Excellent verbal and written communication skills: ability to communicate effectively, and graciously with MIT students, staff, as well as outside stakeholders.
• Ability to work independently with minimal supervision; to interpret and make decisions on issues and priorities for own work area.
• Collaboration, leadership and problem-solving skills: ability and willingness to make creative recommendations to enhance workplace morale and productivity and to resolve disputes and problems; to engage co-workers effectively in collaborative programming: to communicate departmental policies and procedures; to relay important and sensitive information; to serve as a training resources to less experienced staff, providing an example with regard to quality of work; to provide guidance and leadership in non-routine tasks and ensure that others comply with established standards.
• Ability to exercise confidentiality of sensitive information regarding MIT community members.
• Working knowledge of Microsoft Office Applications required; web skills highly valued.
• Basic familiarity in using both PC & Macintosh computers; including ability to install standard software applications, handle first-level computer trouble shooting (network outage, application failure etc).

Program Coordinator- Leaves & Returns and Special Initiatives

Student Support Services

Basic Functions and Responsibilities:

Assists in supporting the academic success and personal growth of students. Characteristic responsibilities include overseeing the undergraduate return from leave process and coordinating the support for returning students; as needed, advising students on personal and academic challenges, particularly students who need same day assistance; referring students to appropriate campus resources; processing student requests for emergency financial and food resources; collaborating on a stress/mental health related orientation program; providing back up reception coverage for Administrative Assistant; and other responsibilities as assigned.

Characteristic Duties:

• Manages the return from leave process. Serves as point person for all inquiries regarding return to MIT, processes all return requests, meets with S3 deans to review return requests, works closely with the Committee on Academic Performance to process, review, and make decisions on all return requests. Communicates directly with students and relevant parties during the process. Collects and analyzes data on return applications, tracks trends and produces reports.
• Coordinates support and plans programming for students going on and returning from leave. Organizes, with MIT Medical, support groups for returning students. Follows-up with and engages returning students throughout the semester.
• Coordinates support for students impacted by concussion. Maintains relationship with varsity coaches, athletic trainers and Disability and Access Services.
• Manages the Undergraduate Emergency Support Fund, including allocating emergency financial support. Assists with efforts related to food and financial insecurity in collaboration with the ARM Coalition, Student Financial Services, Division of Student Life staff, MIT Medical and other campus offices as appropriate.
• Interfaces and collaborates regularly with faculty and academic administrators in support of the ongoing functions of S3.
• Staffs drop-in hours and meets with students dealing with routine personal, academic and medical concerns. Liaises with and directs students to campus resources.
• Provides back up reception coverage for Administrative Assistant as needed.
• Assists with organizing an orientation program where upperclassmen share personal stories. Collaborates with Office of Student Wellbeing, colleagues in MIT Medical, Office of the First Year, and student leaders of campus health groups.
• Performs other duties as assigned and engages in special projects under the direction of the Associate Deans and Co-Directors of S3.

Supervision Received:

Daily supervision received by an Associate Dean and Co-Director of S3.

Supervision Exerised:

None.

Qualifications and Education:

Required: Bachelor’s degree with one year experience in higher education or other mission-driven environment, and demonstrated passion for student support/wellness; ability to advise students and work collaboratively with faculty, administrators and students; interest in human services and supporting individuals in distress is critical; desire to support MIT’s commitment to diversity, equity and inclusion; strong interpersonal and communication skills; excellent judgment and discretion in handling confidential information; initiative, flexibility and ability to work in a high energy, dynamic environment; ability to work with spreadsheets, databases, web software and generally navigate technology. Preferred: Master’s degree in higher education, counseling, or related fields, and experience in developing and offering programming.

Employment is contingent upon the successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 21461

House Operations Manager

Housing & Residential Services

Summary of Function and Responsibility:

Facilities Management and Operations. The House Operations Manager is responsible for the day-to-day operational functions of residence hall facilities including management of human resources (student staff, professional staff, and unionized staff) house operations finances (FY budget setting, quarterly forecasting, and ensuring budget(s) are not over spent) , vendor relations, facility maintenance, and preventative maintenance. As a staff member in the Department of Housing & Residential Services within the Division of Student Life, the manager ensures that all residents are properly and comfortably housed, provides appropriate support for residential programming activities, and maintains the highest level of service to the residential community in alignment with the department's mission statement.

“We are here for students”, by “enhancing the living and learning environment at MIT.”

The House Operations Manager reports to the Associate Dean and Director of Residential Services and Operations and works collaboratively with, HRS operation team, HRS construction and renovation staff, housing assignments staff, the Heads of House and Area Director for their assigned community, members of the Division of Student Life, Department of Facilities, MIT Police, as well as other administrative offices as part of an overall institutional effort to provide integrated, seamless service to residents.

Characteristic Duties and Responsibilities:

• Ensure the successful implementation of best in class standards of custodial, repair and maintenance, preventative maintenance, desk services, and dorm security operations within assigned buildings.
• Oversees the daily operation of residence halls (includes providing coverage for other residence halls as requested).
• Collaborate with the Assistant Director, 2nd Shift Operations and Security Systems and Assistant Director, 3rd Shift Operations & Training to ensure security of facilities (security equipment, doors and windows) is functioning properly.
• Hire, train, and manage student desk staff to manage keys, mail/packages and other services to residents and guests.
• Hire, train, and oversee housekeepers and mechanic(s).
• Collaborate with the Assistant Director, 3rd Shift Operations & Training to ensure staff are on boarded and trained to HRS standard along with continued training and development.
• Work collaboratively with the Environmental, Health and Safety Coordinator to ensure staff are trained, and any situations involving EH&S issues are promptly addressed.
• Identify, resolve, and/or provide support to the resolution of facility problems in the residence halls. Collaborate with campus partners when needed to resolve the issue/ problem.
• Collaborate with the Assistant Director for Housing Assignments, Area Director, and student Room Assignments Chairs to effectively coordinate student room assignment.
• In coordination with the Assistant Director for Guest and Conference Housing, support summer conference housing operations.
• Input, track, monitor, and provide timely reports on all work orders placed by the residence hall into MIT’s SAP electronic work order tracking system and escalate as needed.
• Process weekly service staff and student payroll and evaluate financial/payroll reports for accuracy.
• Manage house supply and equipment inventory and request purchases appropriately.
• Perform room safety inspections, support fire drills, and weekly building inspections.
• Attend regular meetings with the department of Facilities Zone Managers, Evening Operations, and other operational personnel in order to achieve service goals and emphasize continuous improvement throughout the residential system.
• Inform the Associate Dean and Director of Residential Services and Operations about any issues of Labor Relations, on any/all Human Resources issues that may arise.

Supervision:

• Supervise, assign, schedule, and train house staff including housekeepers, maintenance mechanics, part-time temporary employees, and student desk staff.
• Assist the Assistant Director of Guest and Conference Housing and Area Directors to supervise, assign, schedule, and train 5-30 additional hospitality staff.
• In collaboration with the Associate Dean and Director of Residential Services and Operations, develop and monitor the residence hall operating budget, which is developed based on Housing & Residential Services priorities, and the needs of the manager’s assigned house(s).

Other Duties as Assigned:

• Respond to emergency situations (on call 24 hours).
• Required to serve as needed on a rotating weekend duty as the on-campus House Operations Manager on Duty for all residential buildings which is staffed on a rotating basis.
• Other projects and committee work as assigned.

Supervision Exercised:

Direct supervision is received by the Associate Dean and Director of Residential Services and Operations.

Competencies:

• Ability to achieve success in new initiatives and processes by demonstrating commitment to action, information seeking, and service to students.
• Competency in both analytical and conceptual thinking.
• Ability to influence others through thoughtful collaboration and engagement in teamwork.
• Leadership and coaching aptitude including ability to hold others accountable, communication for results, active listening, and development of others.
• Demonstrated experience and success working in a multicultural environment with a clear understanding of diversity, social justice, and inclusion in both student and workplace settings.

Qualifications:

• Bachelor’s degree required.
• Minimum of three years’ experience 3 years facilities management experience required preferably in a higher Ed setting.
• Experience and comfort with technology; Microsoft word and excel, Google Docs, e-mail, electronic work order tracking system, etc.
• Experience with labor relations.
• Must be service-oriented with the ability to work collaboratively with a diverse population of students, faculty and staff.
• Strong written and verbal communication skills required. Proven ability to work in a team-oriented fashion is highly valued.
• Flexibility and adaptability to change with a solutions oriented approach to problem solving are essential to be successful in the Department of Housing & Residential Services.

Qualifications:

• Frequent sitting, standing, and walking may be required for extended periods of time. Ability to climb multiple levels of stairs. Ability to lift 50 lbs.
• This position is a full-time position.
• This position is designated as essential personnel (required to work on Emergency Closing, Holidays, and Special holidays along with all other emergencies).
• A background check and driver’s license check are required for this role. A valid driver’s license is required for this position.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Please Note: there are two House Operations Manager positions with different schedules:

Apply online. Job Code: 21543

Apply online. Job Code: 21545

• Requisition #21543: Tuesday through Saturday, 8:00 A.M. to 4:00 P.M.
• Requisition #21545: Sunday through Thursday, 8:00 A.M. to 4:00 P.M.

Assistant Director of Res. Life/Area Director

Residential Life Programs

Summary of Function and Responsibility:

The MIT residential system has a long history of partnership among faculty, staff, and students to create a vibrant atmosphere for living and learning. Each house is led by a head of house, who leads a live-in house team comprised of an assistant director/Area Director (AD), graduate resident advisors (GRAs), and a house operations manager. In addition, students play a significant role in this partnership, building community in the residences through strong house governments, a resident peer mentor program, and a variety of other student-led activities and programs. The result is distinct residential communities that support diverse residence halls.

The assistant director of residential life/AD is a live-in professional responsible for furthering the educational mission of MIT, the Division of Student Life, and the Office of Undergraduate Residential Life, under the direction of the head of house in their respective living community and the associate dean for undergraduate residential life. Guided by the head of house, the assistant director/AD partners with the house team to build a sense of community that encourages personal growth, accountability, health and safety, and a sense of belonging. The assistant director/AD is also responsible for supporting housing services, including working with the head of house and student leaders on room assignments and with the house operations manager on the move-in/move-out process. As a member of the dean on call team, the assistant director/area director responds to student crises and emergency situations.

Characteristic Duties and Responsibilities:

• Work collaboratively with and support heads of house to manage day-to-day aspects of house life, where the assistant directors/ADSs are primarily responsible for:
  • Implementing and realizing the programmatic and student life priorities of the heads of house and the house team;
  • Advising and supporting students’ holistic development;
  • Serving as a referral agent to campus resources; and
  • Upholding MIT policies and practices consistently by having advising conversations with students or floors/entries and/or collaborating with the Office of Student Conduct to address student behavior concerns.
• Engage students in cultivating a sense of belonging and an enriching living environment for all. Working with the house team, foster an inclusive living community that promotes respect, dignity, and a safe and secure environment.
• Partner with the Head of House, the Division of Student Life staff, and other house team members to:
  • Implement graduate resident advisor and resident peer mentor selection, preparation, and ongoing education;
  • Promote community wellbeing, manage roommate conflicts and minor misconduct, and support students in distress;
  • Help orient and advise students in house leadership roles;
  • Work with the head of house to provide assistance and support to room assignment chairs who, with the house team, are responsible for coordinating house room assignment processes so that those processes are consistent with MIT housing assignment principles.
  • Coordiante with the heads of house to address issues related to the implementation of room-assignment processes, this is especially important when the Head of House or AD is new to the role.
  • Coordinate with the head of house and house operations manager, to provide support for house-based Welcome Week and Orientation activities and programs;
  • Partner with Student Support and Wellbeing to help students receive holistic, seamless, and comprehensive support.
• Serve as a primary responder in the Dean-on-Call rotation, addressing student crises and other critical incidents.
• In accordance with requirements for reporting per Title IX, serve as a responsible employee, who is obligated to report incidents of sexual misconduct to the Title IX and Bias Response Office.
• Serve on appropriate MIT and DSL committees, special projects, and participate in DSL special assignments.
• As appropriate, serve in secondary assignment roles to facilitate skill growth and development, as well as building capacity across DSL.

Supervision Received

Direction is received from the Associate Dean for Undergraduate Residential Life.

Supervision Exercised

Not applicable.

Qualifications:

• Master’s Degree in higher education administration, social work, counseling, or other related fields preferred.
• Minimum two years of experience in Residential Life and/or student affairs is required.
• Candidate must possess experience in leadership development, advising, crisis intervention and response, counseling, and residential education.
• Ability to work with students, colleagues, and faculty to build a welcoming living-learning residential community.

Terms of Service:

Appointed by the senior associate dean for residential education, assistant directors/area directors may serve an initial term of service of five years, provided performance meets the expectations for the position. There is an opportunity to extend the five-year term with additional one-year annual appointments for a total of an additional five years, or longer as determined by the needs of the organization. In consultation with the head of house, assistant director/ADs will have an annual performance review, conducted by the associate dean for undergraduate residential life. Assistant directors/ADs and their partners will undertake a background check prior to appointment. Employment is conditional upon the successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 21677

Director of Student Organizations and Programming

SOLE

Serves in a leadership position for the SOLE office team providing direction, advice, and facilitating solutions for MIT students, student activities, clubs, and organizations. Responsible for the oversight for all student activities and 500+ organizations including training, policy compliance, event planning and execution and organizational management. Works directly with MIT recognized groups, Class Councils, and the student programming board to strengthen the ongoing visibility and diversity of student-run programs on campus. Collaboratively develops and implements programs and initiatives that foster an inclusive student community. Fosters communication and collaboration between and among students, the staff of Division of Student Life, and the relevant programs and operations at MIT, in particular, the Campus Activities Complex (CAC), Campus Police, FSILG Office and Residential Life Programs. Serves as SOLE’s direct liaison and partner with CAC in regard to event and student group advisement and support in a team-based advising approach with student organizations.

Duties and Responsibilities:

I. Program Development. Advises student organizations, particularly in the area of event planning and leadership development. Facilitates students’ efforts to provide a balanced program of social activities that is consistent with the Institute’s educational mission. Specific duties include:

• Provide strategic leadership to support the growth and development of student organizations by helping to establish goals, priorities and supervision to staff who manage student organizations and programming.
• Triaging and managing student organizations related to crises and conduct issues and violations including, but not limited to, harassment, bullying, hazing, and the like.
• Responsible for creating and disseminating a student organization handbook.
• Acts as the direct liaison with student group advisors and responsible for advisor recruitment, communication and training, including creating and disseminating a student organization advisor handbook.
• In partnership with other Institute Offices, responsible for the creating, implementing and communicating of a “minors policy” for student organizations and activities.
• Advisement of student organizations on an individual basis with regards to event planning: from pre-planning, to promotion and advertising, to creativity in program planning, to contracts and paying negotiations, to leadership opportunities, etc. Initiates outreach to groups who may need assistance.
• Facilitating a comprehensive training program to foster student organizations leadership, diversity and student engagement. Intentionally threads themes of cultural fluency, equity and social justice throughout training and facilitation of programs.
• Provides the coordination and leadership of major campus-wide events organized by, with, or for students and committees. Events include Spring Weekend, Fall Festival, professional development series and the Student Leader Awards. Advises the Student Events Board (SEB).
• Advises class councils and provides programmatic planning support for their accompanying programs. Meets with them regularly and helps them maintain appropriate records of their events including budgets, publicity materials, final reports, etc.
• Coordinates social media strategies and outreach for the office.
• Direct Student Group Advisement and Program Planning (including, but not limited to) : Student Programming Board (Fall Festival, Spring Weekend), Class Councils (First/Sophomore/Junior/Senior Class Councils, Senior Ball, Senior Week), Ring Committee.

II. Administration. Participates in the administrative functions of the SOLE office. Specific duties include:

• Advises student groups on managing risk and helps educate and direct students to resources, policies, and guidelines. These policies include protection of minors and alcohol use during student events. with the Associate Dean on implementation and communication of a domestic and international travel policy.
• Ensures necessary parties are involved to provide a holistic advising experience to better serve student organization needs- i.e- CAC event staff, police, SOLE, etc.
  • Serves on CAC Advisory Board and contributes to yearly projects and initiatives including space and facilities planning.
  • Managing and operating dedicated physical spaces including but not limited to student organizations offices and storage areas. Works collaboratively with EHS and CAC in ensuring compliance with guidelines and protocols for student groups and organizations safely maintaining and occupying spaces.
• Advises student leaders on their organization’s finances (budgeting, fundraising, account management) and works directly with SOLE financial team on training, processes and policies.
• Leads the coordination of updates of specific promotional materials and publications for SOLE, including Student Organizations and Student Advisor Handbook, online training videos, social media outreach, website, etc. Assist with the development of the Digital Event Guide.
• Other duties as assigned.

III. Community Development

• Assist in the development and implementation of programs to address issues of diversity, equity, and inclusion at MIT.
• Shares responsibility with other SOLE staff and student planners for the coordination of activities and events as needed.

Supervision Received

Direct supervision is received from the Associate Dean for Student Leadership and Engagement Programs on an ongoing basis.

Supervision Exercised

Supervises Assistant Director of Student Organizations & Programming (new position).

Qualifications and Education:

A Bachelors Degree and five years of experience in the area of student organizations, event planning, and/or student union management are required. Master’s Degree in Student Personnel and/or Higher Education strongly preferred. Must have:

• Ability to work in a fast-paced, innovative and ever-changing multi-task environment.
• Experience managing full-time staff.
• Experience and skills in student advisement, conflict resolution, leadership training, and collaboration.
• Ability to exercise a high level of discretion and confidentiality concerning all work-related information.
• Have a high attention to detail and ability to navigate and balance a number of competing priorities.
• Experience and familiarity with the facilitation and management of large-scale programs and events, particularly in the area of event production, negotiating contracts and working with outside agents.
• A demonstrated commitment to and appreciation for issues of diversity, equity, and inclusion. Ability to intentionally thread cultural competencies and social justice education in advising approach and programmatic initiatives.
• Experience and familiarity with social media and online curriculum development.
• An ability to articulate a student activities philosophy and the role of student activities in a high intensity academic environment.
• Excellent writing and public speaking skills.
• Evening and weekend hours are required.
• Employment is contingent upon the successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22150

Senior Administrative Assistant

Diversity & Community Involvement

Position Overview:

The Senior Administrative Assistant in Diversity and Community Involvement provides a broad range of administrative support functions for the Senior Associate Dean and the Associate Dean for Student Activities, Leadership and Engagement. This person will also provide administrative support for two additional functional areas under the Senior Associate Dean including; Intercultural Engagement & Multicultural Programs and Intercultural Engagement for LBGTQ+, Women, and Gender Services. Tasks include, but are not limited to, managing and tracking Deans’ event/meeting details and expenses; website maintenance; hiring, payroll, and supervision of student employees and temp contractors; serving as point of contact regarding office systems, programs, and services. The Senior Administrative Assistant is responsible for greeting visitors and responding to inquiries which requires broad understanding of work-area policies and procedures.

Principal Duties and Responsibilities:

Administrative Assistant Responsibilities

• Provides complex and diverse administrative duties for two deans in the office of Diversity and Community Involvement as well as providing program support for the four respective functional areas.
• Plans and coordinates complex scheduling including; coordinating appointment calendars, daily schedules, and long-range planning of events, and meetings.
• Determines degree of urgency based on topic of those wishing to contact the Dean via phone.
• Greets visitors and responds to inquiries requiring a broad understanding of D&CI, DSL and institute policies and procedures.
• Plans and coordinates events for students such as monthly dinner with students and governance bodies. Duties related to event planning may include organizing dinners, booking spaces, crafting and editing hands outs, and developing attendance lists.
• Coordinates complex travel including booking flights, hotels, and managing travel expenses.
• Coordinates special projects, programs and activities including editing documents and policies, creating presentations and programs for specific events.
• Regularly coordinates, researches, and gathers information from multiple sources for highly complex projects throughout the year.
• Serves as parking liaison for the four functional areas, requesting parking passes for employees and guests.
• Serves as a Gatekeeper by managing buildings access and updating confidential listservs.
• Provides administrative support for assigned search committees within Diversity and Community Involvement by scheduling committee meetings, interviews, and travel arrangements. Serves as a logistical liaison between candidates and the hiring committee.
• Monitors and orders office supplies.
• Supports the process of hiring 8-10 students for the Diversity and Community Involvement area, responsible for payroll and supervision of student employees and temp contractors.
• Helps develop and maintain systems/processes to ensure smooth office operations; manage and track Dean's event/meeting details and credit card expenses.
• Provides back-up coverage for other D&CI areas and Office of the Dean for Student Life as appropriate.
• Acts as senior administrative support professional, serving as a resource for other administrative assistants in the area.

Financial Responsibilities

• Prepares and processes JVs, RFPs, and POs for all four functional areas. This role will also provide financial support to processing student organization payments.
• Reviews and processes financial forms including cash box requests, financial access requests, employment agreements and student payroll requests.
• Processes travel expenses, out-of-pocket reimbursements, and funding allocations by using web-based and desktop programs such as Concur and SAP-web.

Communication Responsibilities

• Helps create communication plans for implementing new processes, understanding the audience as well as touch points and collaboration opportunities.
• Composes and edits correspondence and communicates with Institute-wide stakeholders.
• Writes and distributes communication/marketing emails to students including the financial newsletter and office policy updates.
• Writes and distributes quarterly newsletters for financial signatories and student organization officers for Student Organizations, Leadership and Engagement Office (SOLE).
• Maintains SOLE office publications and resources, training materials, and internal documents.
• Updates social media, including the SOLE Website and Facebook Page.
• Technology liaison for SOLE office.
•  
• Performs other administrative tasks and/or projects as assigned.

Supervision Received

Minimal supervision is received from the Senior Associate Dean, Diversity & Community Involvement with dotted line responsibility to the Associate Dean, Student Organizations, Leadership & Engagement.

Supervision Exercised

Trains and coordinates work of student employees and/or temporary staff.

Qualifications:

Required: Minimum of 5 years administrative experience; ability to anticipate, prioritize, organize, and manage multiple projects simultaneously; proactive approach to projects and problem solving; excellent interpersonal, written, and oral communication skills; accuracy and keen attention to detail; ability to function efficiently despite frequent interruptions and deadline pressures; discretion with confidential information; ability to work independently and as part of a team; proficiency with Mac OS, Microsoft Office, and Adobe Suite; and willingness to learn new applications.

Preferred: A strong interest in higher education, diversity, and student life would be ideal. Bachelor’s degree preferred.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22037

Desk Attendant

Housing & Residential Services

General Summary:

Responsible for providing administrative and operational support for the graduate residence on behalf of Housing and Residential Services (HRS), Division of Student Life (DSL). Works closely with the Housing Operations Managers to provide customer-oriented services including check-in and check-outs, record keeping, mail and package handling, and guest/visitor policies for residents and live-in staff. Reports to the HRS Operations Manager, Desk Services.

Characteristic Duties and Responsibilities:

• Conduct check-in and check-out procedures to include verifying arrival dates, providing room access keys/packets, and ensuring forwarding address at check-out.
• Receive and process resident mail and packages, including daily grocery and meal deliveries for all residents. Provide email notifications to residents of package arrivals.
• Assist House Operations Manager in tracking of reported maintenance work orders, and notification for access to resident rooms for external contractors.
• Sign for, inventory, and track duplicate room keys used for lock-out procedures. Issue lock-out keys to verified residents and track status of keys during shift.
• Prepare key packages for move-in and record issuing of key and check-in to the residential hall via check-in platform.
• Receive and record key and check-out the resident(s) when the housing lease has ended.
• Input, track, monitor, and update all records for accuracy for key(s) issued, check-in, check-out, and number of residents in space on a monthly basis and provide a written report to the HRS Operations Manager, Desk Services.
• Support implementation of resident guest policies by signing in and out all guests to ensure only authorized individuals are permitted to enter the residence hall and report all trespassers to the MIT Police.
• Observe security cameras and fire and smoke alarm panels and notify HRS Operations Manager, Desk Services or MIT emergency services in the event of a security or safety issue.
• Notify other desk staff and HRS Operations Manager, Desk Services of any pertinent issues that may have occurred during your shift.
• Expected to work Institute holidays and cover shifts during special closings.

Contacts Required to Perform Duties:

Desk Workers are required to conduct positive interactions with numerous residential and campus partners to be successful. These partners include but are not limited to students, family members, HRS and DSL staff, MIT faculty, Facilities staff, contractors. Desk Workers may also have contact with emergency personnel including the Cambridge Fire Department, MIT and Cambridge Police Departments, and Cambridge/Boston Department of Public Works.

Qualifications:

Educational Qualifications:

Bachelor’s degree strongly preferred with emphasis on business administration or operations.

Experience:

High school diploma or equivalent required. Customer service or office experience preferred. Strong verbal, interpersonal, and written communication skills and strong customer service orientation is required as is the desire to work in a collaborative environment. Have excellent organizational and problem-solving skills and the ability to handle multiple tasks, set priorities, work independently, and work in a fast-paced environment. Demonstrate experience with the use of web-based programs including e-mail and Microsoft Office Suite. Ability to work in a diverse community and treat all residents, guests, and staff with respect regardless of race, gender, sexual orientation, beliefs, abilities or disabilities, or position or rank within the department.

Competencies:

• Ability to achieve success in new initiatives and processes by demonstrating commitment to action, information seeking, and service to students.
• Competency in both analytical and conceptual thinking.
• Ability to influence others through thoughtful collaboration and engagement in teamwork.
• Experience with computer software (Word & Excel), e-mail, electronic work order tracking systems essential, and web-based technology.
• Demonstrated experience and success working in a multicultural environment with a clear understanding of diversity, social justice, and inclusion in both student and workplace settings.

WORKING CONDITIONS AND SCHEDULE:

Frequent sitting, standing, and walking may be required for long periods of time. Ability to climb multiple levels of stairs. Ability to lift 50 lbs.

This position is a full-time position. This position is designated as essential personnel.

Employment is contingent upon the successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22144

Administrative Assistant II

Student Support Services

Basic Functions and Responsibilities:

Assists Students Support Services in accomplishing its mission to promote the academic success and holistic wellbeing of students. Provides assistance with the daily administrative functions of Student Support Services (S3) and administrative support to a staff of 9. Primary areas of responsibility include serving as the first point of contact at Student Support Services front desk, and back-up for Disability and Access Services (DAS) front desk; monitoring office email account and virtual drop-in system; scheduling appointments; maintaining students’ records; providing technical support for the office including maintaining S3’s database and website; coordinating S3 advertising and communications to the community; and other day-to-day administrative and financial functions.

Characteristic Duties:

• Serves as the first point of contact for Student Support Services front desk and back-up for Disability and Access Services (DAS), addressing the needs of both students and visitors, in-person and on the phone.
• Monitors and responds to office email, schedules appointments, or refers students appropriately, distinguishing between emergencies and non-critical situations.
• Monitors virtual drop-in system, assigning students to appropriate staff.
• Manages the calendars for S3 staff and shared resources. Has responsibility for scheduling student appointments and other meetings for the deans.
• Provides information to students and other Institute personnel on S3 and Institute policies and procedures regarding leaves and returns, excused absences, and other office functions.
• Accountable for maintaining FileMaker database of student records, including data entry, securing and filing confidential documents.
• Coordinates the day-to-day administrative and financial operation of the office including maintaining service contracts, initiating service calls, and ordering supplies.
• Provides technical support to S3 and assists with maintenance of S3 FileMaker database and website.
• Assists with advertising and communicating S3 news and programs to the community through social media, and by drafting and designing materials such as posters and flyers.
• Assists with organizing events and programs originating in S3.
• Performs other duties as assigned and engages in projects under the direction of the Associate Dean and Co-Director, Student Support Services.

Supervision Received:

Day to day supervision is received by the Associate Dean and Co-Director of S3.

Supervision Exerised:

None.

Qualifications and Education:

High school diploma or equivalent required. Minimum 2 years of administrative, office, or related experience required. A bachelor’s degree is preferred. Knowledge of MIT or experience in higher ed. is desired. A desire to work in a service-oriented office, with a diverse student body and staff is essential. Must possess strong interpersonal and communication skills, and be willing to be the friendly and welcoming face of S3. Must be sensitive to individuals in distress; use excellent judgment and discretion in handling confidential information. Attention to detail and strong organizational skills are critical. Demonstration of initiative, flexibility and ability to work in a high energy, dynamic environment is necessary. Experience with FileMaker highly desired.

Employment is contingent upon the successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22185

Desk Attendant

Housing & Residential Services

General Summary:

Responsible for providing administrative and operational support for the graduate residence on behalf of Housing and Residential Services (HRS), Division of Student Life (DSL). Works closely with the Housing Operations Managers to provide customer-oriented services including check-in and check-outs, record keeping, mail and package handling, and guest/visitor policies for residents and live-in staff during weekend shifts at one residence hall primarily (different buildings and schedules listed below). Conducts Break Officer support at multiple residence halls for HRS Operations Manager, Desk Services during weekday operating hours for staff breaks and meals. Covers desk shifts for weekly desk staff to support vacations, sick time, and emergencies. Reports to the HRS Operations Manager, Desk Services.

Characteristic Duties and Responsibilities:

• Assist HRS Operations Manager, Desk Services as a Break Officer in providing desk coverage to enable staff breaks without closing desks during weekday operating hours.
• Conduct check-in and check-out procedures to include verifying arrival dates, providing room access keys/packets, and ensuring forwarding address at check-out.
• Receive and process resident mail and packages, including daily grocery and meal deliveries for all residents. Provide email notifications to residents of package arrivals.
• Assist House Operations Manager in tracking of reported maintenance work orders, and notification for access to resident rooms for external contractors.
• Sign for, inventory, and track duplicate room keys used for lock-out procedures. Issue lock-out keys to verified residents and track status of keys during shift.
• Prepare key packages for move-in and record issuing of key and check-in to the residential hall via check-in platform.
• Receive and record key and check-out the resident(s) when the housing lease has ended.
• Input, track, monitor, and update all records for accuracy for key(s) issued, check-in, check-out, and number of residents in space on a monthly basis and provide a written report to the HRS Operations Manager, Desk Services.
• Support implementation of resident guest policies by signing in and out all guests to ensure only authorized individuals are permitted to enter the residence hall and report all trespassers to the MIT Police.
• Observe security cameras and fire and smoke alarm panels and notify HRS Operations Manager, Desk Services or MIT emergency services in the event of a security or safety issue.
• Notify other desk staff and HRS Operations Manager, Desk Services of any pertinent issues that may have occurred during your shift.
• Expected to work Institute holidays and cover shifts during special closings.

Contacts Required to Perform Duties:

Desk Workers are required to conduct positive interactions with numerous residential and campus partners to be successful. These partners include but are not limited to students, family members, HRS and DSL staff, MIT faculty, Facilities staff, contractors. Desk Workers may also have contact with emergency personnel including the Cambridge Fire Department, MIT and Cambridge Police Departments, and Cambridge/Boston Department of Public Works.

Qualifications:

Educational Qualifications:

Bachelor’s degree strongly preferred with emphasis on business administration or operations.

Experience:

High school diploma or equivalent required. Customer service or office experience preferred. Strong verbal, interpersonal, and written communication skills and strong customer service orientation is required as is the desire to work in a collaborative environment. Have excellent organizational and problem-solving skills and the ability to handle multiple tasks, set priorities, work independently, and work in a fast-paced environment. Demonstrate experience with the use of web-based programs including e-mail and Microsoft Office Suite. Ability to work in a diverse community and treat all residents, guests, and staff with respect regardless of race, gender, sexual orientation, beliefs, abilities or disabilities, or position or rank within the department.

Competencies:

• Ability to achieve success in new initiatives and processes by demonstrating commitment to action, information seeking, and service to students.
• Competency in both analytical and conceptual thinking.
• Ability to influence others through thoughtful collaboration and engagement in teamwork.
• Experience with computer software (Word & Excel), e-mail, electronic work order tracking systems essential, and web-based technology.
• Demonstrated experience and success working in a multicultural environment with a clear understanding of diversity, social justice, and inclusion in both student and workplace settings.

WORKING CONDITIONS AND SCHEDULE:

Available Buildings/Schedules:

• 70 Amherst Desk Worker/Break Officer: THUR-FRI (8 hours) from 8am-4pm; SAT-SUN (12 hours) from 10am-10pm
• Warehouse Desk Worker/Break Officer: THUR-MON (8 hours) from 8am-4pm
• Warehouse Desk Worker/Break Officer: FRI-TUES (8 hours) from 4pm-12am

Frequent sitting, standing, and walking may be required for long periods of time. Ability to climb multiple levels of stairs. Ability to lift 50 lbs.

This position is a full-time position. This position is designated as essential personnel.

Employment is contingent upon the successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22173

Apply online. Job Code: 22174

Apply online. Job Code: 22175

Administrative Assistant II

Disability and Access Services

Basic Function and Responsibility

Performs administrative duties in support of Disability and Access Services (DAS). With extensive student contact, the administrative assistant plays a key role in ensuring access for qualified students with disabilities. Provides information, coordinates services, and responds to inquiries from MIT faculty, staff, students and family members, and the general public, requiring a broad understanding of MIT’s DAS Services and ADA policies and procedures. Provides ancillary coverage to Student Support Services (S3).

CharacteristicDuties and Responsibilities:

General Administration:

• Serves as a key source of information for students and other Institute personnel. Responds to inquiries about DAS and MIT’s ADA policies which requires in depth knowledge of policies and procedures. Also provides ancillary support to Student Support Services and, as necessary, the Division of Student Life.
• Accountable for maintaining student records, files and database, including data entry, securing and filing confidential documents and general record maintenance. Uses discretion and good judgment in all situations. Responsible for ongoing communication with faculty and staff to coordinate, review and monitor accommodations for students.
• Prepares student accommodation letters.
• Maintains electronic files and updates procedural manuals.
• Provides assistance with student accommodations including scheduling communications access providers for students with hearing loss; coordinating exam accommodations for students; assisting academic and administrative departments with accommodation logistics; and hiring student employees and external providers.
• Assists with the operation of the 5-104 office suite, which includes, but is not limited to, creating work orders, ordering office supplies and verifying Procard charges.
• Supports S3, by providing complex administrative support for the S3 staff which includes scheduling appointments, and updating the S3 database. Also serves as the receptionist for students and visitors. Must distinguish between emergencies and regular meetings and respond to walk-in clients, in addition to regular appointments.

Finance

• Responsible for creating all purchase orders, journal voucher transfers, acquisition, documentation and reconciliation.

III. Community Development

• Composes and designs documents such as Power Point ADA presentations and handouts for the MIT community.
• Maintains the information/text for DAS website. Provides support in maintenance of web information by regularly updating the links and testing the site for screen reading accessibility. Also responsible for responding to all student accommodations requests that are submitted via website.
• Supports the Associate Dean who manages services for guests with disabilities during Commencement. Responsible for answering all accommodation requests and for making decisions by using discretion and good judgment.
• Assists with Commencement activities including recruiting staff to serve as ambassadors to guests. Participates in meetings and trainings of the Commencement Team. Responds to students and families who request accessibility assistance for Commencement. Tracks registration of guests in reserved search section. Coordinates the order, delivery and pick-up of wheelchair fleet. Schedules ASL interpreters for Doctoral Hooding and Commencement.
• Performs other duties as assigned by the Associate Dean, Disability and Access Services, or the Senior Associate Dean for Student Support and Wellbeing.

Supervision Received

Supervision provided by the Assistant Director, Disability and Access Services.

Supervision Exercised

None.

Qualifications and Education:

Three or more years of experience required. Bachelor’s degree preferred. Knowledge of MIT is desired. Must possess strong interpersonal and communications skills and the sensitivity to properly handle confidential information. Demonstration of initiative, flexibility and ability to work in a high energy, dynamic environment is necessary. Should demonstrate evidence of the ability to work in a collaborative, team environment. Attention to detail, ability to meet deadlines, multi-task, prioritize, and ability to establish boundaries are all essential. Ability to work with spreadsheets, databases, web software and generally navigate technology is a requisite.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22200

Director of Residential Renewal and Renovation

Housing & Residential Services

Summary of Functions and Responsibilities:

As a member of the Housing & Residential Services senior leadership team, and reporting to the Senior Associate Dean for Housing & Residential Services, the director provides leadership, strategic planning, oversight and supervision of residential construction and renovation projects, day-to-day repair and maintenance needs and smaller program space upgrades. Ensures that all projects align with MIT and DSL standards, quality, customer service and value to campus residents and the greater MIT community. Collaborates with MIT Dining to support residential dining related projects as needed.

MIT residential facilities house a range of living environments and distinctive communities actively led by faculty heads of house and student house governments. The residences include over 2.8 million sq. ft. and approximately 6,000 bed spaces and apartments serving undergraduate and graduate students, families, residential faculty and professional staff, special student educational programs, MIT visitors and conference guests. MIT will be undertaking significant renewal projects in older buildings over the next several years.

The Director is responsible for representing the interests of DSL and HRS during the planning process for all residential construction projects managed by MIT Campus Construction and serves as liaison to the Department of Facilities (DoF) for capital renewal as well as repair and maintenance needs.

Characteristic Duties and Responsibilities:

Construction, Repair, & Maintenance:

• Directs the R&M response for residential areas of HRS buildings consisting of 22 residence halls (2.8M sq. ft.).
• Directs residential renovation projects ensuring that best practices in project management are implemented.
• Works collaboratively with the Associate Dean and Director of Residential Services & Operations to identify and prioritize facility and program needs as well as ensure project planning is coordinated effectively with graduate and undergraduate student residents, special summer programs and conferences, and MIT faculty, staff and affiliates as appropriate.
• Works closely with the Office of Campus Planning when developing projects in new, renewed and iconic buildings to ensure project scope reflects appropriate quality and alignment with design intent.
• Works closely with house teams and house governments to discuss and refine renovation plans to meet the needs of residents. Ensures projects are communicated and coordinated effectively with the residential communities.

Capital Renewal and Renovations Planning:

• Leads HRS strategic planning efforts in the area of construction/renovation and infrastructure renewal and ensures alignment with the Institute’s Capital Plan.
• Creates and maintains an ongoing multi-year construction and renovation plan for all residential facilities in collaboration with the Associate Dean.
  • Identifies and prioritizes residential capital project needs as part of an ongoing effort to address deferred maintenance.
  • Works closely with the Institute’s Capital Renewal, Facilities Engineering and Campus Construction groups to ensure that HRS priorities are communicated well and projects are coordinated effectively.
  • Works closely with DSL Finance to develop financial modeling that aligns with renovation and renewal priorities.
• Represents DSL and HRS on construction project teams. Works with DoF project managers, architects and contractors to ensure the residential program is developed in accordance with DSL standards. Coordinates input from HRS leadership as well as DSL partners in Residential Education on key program decisions.
• Implements residential occupancy standards for new and renewed buildings including:
  • Operational readiness checklists (in partnership with Associate Dean);.
  • Transition documentation and HRS staff training to facilitate handover of operations from Campus Construction project to HRS management;.
  • AV standards and user guides for current and future projects.
  • Develops and maintains preventive maintenance plans internally and in coordination with DoF.

Administration:

• Ensures that administrative processes including purchasing, vendor contracts contain the necessary controls for accuracy and proper reporting.
• Aligns vendor procurement process and contracts with the processes used by the Office of Campus Planning for architect selection and Department of Facilities for all trades. Advances MIT’s Small and Diverse Business Program, which aims to increase MIT’s participation with small businesses and those with historically underrepresented ownership to provide goods and services to the Institute.
• Responsible for the City of Cambridge Inspectional Services and Certificate of Occupancy processes for all residential halls.
• Serves on the MIT Emergency Operations Team (EOC) as well as other committees as assigned.
• Serves in regular on-call rotation for HRS to respond to emergency situations in residential buildings.

Special Projects:

• Supports special projects in houses (i.e. student build projects, art installations, etc.) in coordination with the DSL EHS Program Manager, Campus Construction, HRS Operations staff and relevant House Teams.
• Coordinates DSL representation and participation in Capital Renewal Working Group Sub-Committees.
• Works closely with newly appointed Heads of House to facilitate their relocation to on-campus housing. Manages all necessary renovations to Head of House apartments.
• Collaborates with the Sr. Communications Manager and DoF as needed on all construction mitigation efforts related to projects that impact residents from small residential projects to large capital projects on campus.

Managing Resources:

• Develops, monitors and reconciles annual budgets of ~$5M for R&M and ~$4M for capital improvements.
• Works with Assistant Directors to ensure that project expenditures are aligned with HRS strategic priorities.
• Aligns HRS projects with Institute project-planning and approval processes, Campus Construction and Capital Renewal to ensure strong coordination and documentation of all projects.
• Works closely with the DSL Assistant Director of Finance on all budget-related matters and to ensure proper procedures and controls are maintained.

Performs other duties as assigned.

Supervision Received

Supervision is received from the Senior Associate Dean for Housing & Residential Services.

Supervision Exercised

Hires, trains, supervises, and evaluates the Financial Administrator, Assistant Director of Repair & Maintenance, and Assistant Director of Residential Renewal Planning.

CONTACTS REQUIRED TO PERFORM DUTIES

Regular and frequent contact is required with members of the Division of Student Life, the Department of Facilities, Emergency Management, Environmental Health and Safety, MIT Campus Police, Human Resources, Conference Services, and other members of the MIT community, vendors, city, state and federal agencies as required.

Qualifications and Education:

Basic Qualifications:

• Bachelor’s degree in a related field required, Masters preferred.
• Minimum 10 years of relevant experience required.
• Progressive experience in capital project planning and management, strategic financial planning, and design/construction supervision preferred.
• Experience working in higher administration and campus housing preferred.
• Knowledge of architectural principles related to design, construction, and operations.
• Knowledge of construction and building systems (structural, life safety, mechanical, electrical, plumbing systems, etc.).
• Ability to read and interpret construction documents and blueprints.

Application Process:

This search is being conducted by the Executive Search Firm Helbling. Please apply online here and submit applications via this link: https://www.helblingsearch.com/ActiveSearch-Director-Residential-Renewal-Renovation

Additional Qualifications and Skills:

• Experience working in and leading teams.
• Ability to work effectively with stakeholders at multiple levels of a large and diverse institution.
• Excellent written/oral communication and presentation skills.
• Strong Project Management skills.
• Experience in the area of emergency response management.
• Availability as needed to support for off-hours, weekends, and/or holidays in a 24/7 housing operation.
• Experience and comfort with technology; CAD; VFA; E-Builder, electronic work order tracking system (e.g. SAP), MS Office, Google docs, etc.
• Flexibility and adaptability to change with a solutions oriented approach to problem solving are essential to be successful in the Department of Housing & Residential Services.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 23253

Director of Track and Field and Cross Country/Head Coach Track and Field

DAPER Intercollegiate Sports

General Responsibility:

This is a full-time (10-month appointment) benefits eligible position. The Director of Track and Field and Cross Country/Head Coach Track and Field/Physical Education & Wellness Instructor responsibilities will include the management and oversight of all facets of the MIT Track and Field and Cross- Country programs. This position will also serve as primary coach for sprint and hurdle events. Additional responsibilities include but are not limited to: administration, budget management, alumni stewardship, recruiting, scheduling of competitions, meet management, including hiring officials, team travel, weekly practice sessions, advising of students, and compliance with NCAA and conference rules and regulations. In addition, this position will include teaching responsibilities and instruction in the required physical education and wellness activities program. Additional responsibilities may include department wide duties as assigned.

Roles and Responsibilities:

• Leads a high-quality varsity program(s) that is competitively challenging, well organized and administered, based on sound coaching techniques and instructional strategies and has a positive retention rate
• Oversight of all administrative aspects of the operation of a collegiate track and field and cross-country athletic program(s). This includes but is not limited to developing budgets, defining expenses, on-going budget management, prompt reconciliation of team-related expense reports, appropriate organizational duties affiliated with facility usage, staff appointment, supervision and performance evaluation, practice planning and equipment management procedures.
• In conjunction with Assistant or Associate Director of Athletics, define budget needs including equipment, team travel, uniforms and personnel
• In collaboration with Director of Athletics-Department Head and/or Assistant or Associate Director of Athletics, as well as other members of the athletic department, assist with fundraising responsibilities including building and maintaining relationships with Alumni through newsletters, phone-a-thons, and departmental Alumni activities.
• Recruit academically qualified student-athletes to a highly selective science and engineering-oriented institution and maintain an appropriate number of student-athletes on the team.
• Scheduling home and away contests including working with other host institutions and MIT personnel in event management.
• Recruit, supervise, mentor and evaluate head cross-country/distance coach and assistant coaches
• Ensure proper safety precautions regarding student-athletes’ training and health are followed at all times including DAPER Risk Management procedures.
• Demonstrates adherence to DAPER Risk Management procedures, as well as timely and effective communication with Sports Medicine to ensure the health and safety of the student-athletes.
• Provide oversight of facilities in order to ensure healthy and safety of users (i.e. condition of the track, electronic equipment).
• Teaches instructional activity courses in the required Physical Education and Wellness program. These duties include syllabus development, attendance, grading as well as attending meetings specific to physical education and wellness and curriculum development.
• Awards up to four points per season in accordance with guidelines towards the general institute requirement of eight points through the Physical Education and Wellness Office for student participation in varsity athletics.
• Participate in collaborative activities across the Division for Student Life (DSL) and within the Department of Athletics, Physical Education and Recreation (DAPER) through service on committees and mentoring colleagues.
• Provide team statistics and other relevant materials to Director of DAPER Communications, Promotions and Marketing.
• Adherence to regulations and completion of forms associated with MIT, conference and national governance regulations at the NCAA Division III membership level.
• Member in good standing in sport’s National Coaches Association or governing body.
• Competent fulfillment of other administration duties as assigned.

Supervision Received

Supervision is received from Assistant or Associate Director of Athletics and Director of Physical Education and Wellness.

Supervision Exercised

Supervision is exercised over the Head Cross-Country/Distance Coach and Assistant Coach/es.

Annual Review

Annual Review process includes metrics from varsity athletics including student-athlete evaluation, self-evaluation and administrator’s evaluation as well as physical education and wellness student feedback, observation, self-evaluation and administrative duties.

Contacts Required to Perform Duties

DAPER contacts include but are not limited to: Physical Education and Wellness Office, Sports Administration, Office of Communications, Promotions and Marketing, Equipment, Facilities, Sports Medicine, and Business Office. MIT contacts include units within the Division of Student Life, Admissions Office, Alumni Office, Treasurer’s Office, Insurance and Legal Affairs, Procurement, Department of Facilities and Resource Development.

Contacts Required to Perform Duties

Five years coaching experience preferably at the college or university level. A Bachelor's degree is required: a Master’s degree is preferred. Degree(s) in Physical Education and Wellness or related field is highly desirable. Previous experience in teaching physical education and wellness activities is also preferred. Proven experience in recruiting to a highly selective institution desirable. Administrative, interpersonal/communication skills and computer skills are essential. Appropriate certifications in First Aid, CPR, AED, and Biohazards are required within 30 days of hire. Employment is conditional upon successful completion of a background check.

Application Process

Applications will be accepted until position is filled. Please submit cover letter, resume and names and contact information of three references.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22383

Waitperson

Endicott House

Basic Function and Responsibility

Responsibilities will have emphasis on maintaining the high standards of guest satisfaction related to food service, as well as maintaining cleanliness and proper sanitation of the Food & Beverage service areas.

Characteristic Duties and Responsibilities:

• Assist in the preparation, set up and serving of food and beverages for all meal periods including coffee breaks.
• Clears tables and resets for the next meal service.
• Maintains the cleanliness of buffet room, dining rooms, banquet rooms and back of house service station areas.
• Precise documentation of meal cover counts.
• Maintains linen storage and distribution as required/directed.
• Assists in handling clients’ requests and inform direct Supervisor.
• Comprehend and execute Banquet Event Orders and Conference Resume as required.
• Communicate effectively with Managers and Supervisors regarding operation of the department.
• Handle additional tasks as directed by Department Manager and/or members of Executive Management.

Supervision Received

General supervision is received from the Director of Food & Beverage.

Supervision Exercised

None.

Qualifications:

• High School diploma or equivalent.
• One-year experience in hospitality, retail or customer service is preferred.
• Able to lift and move object weighing 10 to 20lbs.
• This job may require standing or walking for durations of shift minimum of 3 hours.
• Training for Intervention Procedures (TIPS) must be completed within the first 180 days and maintained.

Pay: $20-21/hr.

Schedule:

This is a part time positions (30 hours per week) Flexible hours including days, nights and weekends as business dictates.

Benefits and Compensation:

This position is eligible for MIT’s extensive benefits package including:

• Best in class health and welfare plans.
• Pension and 401(k) plans.
• Free parking and transit discounts.
• Tuition assistance, career development workshops and counseling, and parenting benefits.
• Generous time off package with 4 weeks of vacation (3 weeks your first year of employment), sick leave and disability coverage, to name a few.
• Ability to work independently and use good judgement.
• Strong organizational skills with the ability to handle multiple tasks.
• A commitment to excellence in guest service.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22468

Assistant Manager Institute/Non-University Events and Tennis Operations

DAPER Facilities

General Responsibility:

Under the Supervision of the Manager of Events/Rentals Sports Camps and Scheduling, the Assistant Manager Institute/Non-University Events and Tennis Operations manages the indoor and outdoor tennis facilities and has responsibility for Institute and Non-University rentals for DAPER. The Assistant Manager is the point of contact for events when they are occurring in DAPER Facilities. This individual hires, trains and supervises tennis monitor staff and event staff. Additionally, this position will assist with summer day camp administration and facility management as needed. This is a Sunday - Thursday second shift position. Summer hours will be during the day in support of Day Camp.

Roles and Responsibilities:

Tennis Operations:

• Manage the internal/external seasonal contracts, revenue generation and maintenance needs for the indoor and outdoor tennis facilities.
• Hire, train and supervise tennis facility staff. Approve Nextsource payroll for tennis and Institute events.
• Manage the budget for indoor and outdoor tennis facilities.
• Purchase equipment and supplies for the tennis facilities and event support.
• Manage and train staff on Club Automation software for purchasing contracts, day passes and pro shop items.
• Enforce and develop policies and procedures for tennis facilities and Institutional events.
• Input all tennis schedules (Varsity, PEW, Club, IM and recreation) into Club Automation Software to provide accurate availability for remaining times that can be booked.

Institute/Non University Events:

• Onsite management of annual Institute Milestone Events.
•  
• Discuss facility policies and procedures with user groups during event planning process.
• Collaborate with Evening and Weekend Managers regarding event logistics.
• Develop event plans with dates and times and line up support staff and services to ensure event runs at a best practice level.
• Partner with Manager of DAPER Facilities Team for support for Milestone and Non-University Events.
• Track labor and rental equipment costs to inform final billing for events.
• Call in facility work orders as needed to make sure all venues are running normally.
• Assist with other facility management in DAPER as needed.
• Complete other duties as assigned.

Supervision Received

Reports directly to Manager of Events/Rentals, Sports Camps and Scheduling.

Supervision Exercised

Supervises personnel for indoor and outdoor tennis facilities. Coordinate with DAPER Facility Team in support of events while on shift. Direct staff affiliates when needed for event support.

Qualifications

Bachelor's Degree (preferably in sports related field) required. A minimum of two years’ experience in a facilities or operational supervisory role is needed. Must have experience in or an in-depth understanding of athletics and recreation with direct experience functioning in support of events. Must have a valid driver’s license and current First Aid, CPR, and AED certification or be willing to obtain.

Additional skills and experience in employee supervision and computer operations are required, must demonstrate and practice effective communication skills both written and verbal. Attention to details and their impact are essential. Must have demonstrated experience and preference working collaboratively in support of shared goals. Must be willing to work a flexible schedule in support of the daily operation.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Affirmative Action Equal Opportunity Employer. Massachusetts Institute of Technology is committed to providing a diverse and inclusive culture to best support our students. Diverse candidates are encouraged to apply.

Apply online. Job Code: 22495

Head Coach Co-Ed and Women’s Sailing/Physical Education and Wellness Instructor

DAPER Intercollegiate Sports

General Responsibility:

This is a full-time (10-month appointment) benefits eligible position. The Co-Ed and Women’s Sailing Coaching/Physical Education and Wellness Instructor responsibilities will include the management of all facets of the MIT co-ed and women’s varsity sailing program to include but not limited to: administration, budget management, alumni stewardship, recruiting, scheduling of competitions, team travel, weekly practice sessions, advising of students, and compliance with NCAA and conference rules and regulations. In addition, this position will include teaching responsibilities and instruction in the required physical education and wellness program. Additional responsibilities may include department wide duties as assigned.

Roles and Responsibilities:

• Leads a high-quality varsity program that is competitively challenging, well organized and administered, based on sound coaching techniques and instructional strategies and has a positive retention rate.
• Oversight of all administrative aspects of the operation of a collegiate athletic program. This includes but is not limited to developing budgets, defining expenses, on-going budget management, prompt completion of travel expense reports, appropriate organizational duties affiliated with facility usage, staff appointment and supervision, practice planning and equipment management procedures.
• Teaches instructional activity courses in the required Physical Education and Wellness program. These duties include syllabus development, attendance, grading as well as attending meetings specific to physical education and wellness and curriculum development.
• Awards up to four points per season in accordance with guidelines towards the general institute requirement of eight points through the Physical Education and Wellness Office for student participation in varsity athletics.
• Recruit academically qualified student-athletes to a highly selective science and engineering oriented institution and maintain an appropriate number of student-athletes on the team.
• Scheduling home and away contests including working with other host institutions and MIT personnel in event management.
• In conjunction with Associate or Assistant Director of Athletics, define budget needs including equipment, team travel, uniforms and personnel.
• In collaboration with Director of Athletics-Department Head and/or Assistant or Associate Director of Athletics, as well as other members of the athletic department, assist with fundraising responsibilities including building and maintaining relationships with Alumni through newsletters, phone-a-thons, and departmental Alumni activities.
• Ensure proper safety precautions regarding student-athletes’ training and health are followed at all times including DAPER Risk Management procedures.
• Demonstrates adherence to DAPER Risk Management procedures, as well as timely and effective communication with Sports Medicine to ensure the health and safety of the student-athletes.
• Participate in collaborative activities across the Division for Student Life (DSL) and within the Department of Athletics, Physical Education and Recreation (DAPER) through service on committees and mentoring colleagues.
• Recruit and mentor assistant coaches.
• Provide team statistics and other relevant materials to Director of DAPER Communications, Promotions and Marketing.
• Adherence to regulations and completion of forms associated with MIT, conference and national governance regulations at the NCAA Division III membership level.
• Member in good standing in sport’s National Coaches Association or governing body.
• Competent fulfillment of other administrative and sailing related duties as assigned.

Additional Roles and Responsibilities Include:

• Conduct light maintenance and repair on all sailboats, recreational and racing.
• Assist Director of Sailing with all responsibilities relating to sustaining a vibrant recreational program for the MIT community.
• Assure implementation of DAPER and Pavilion policies and procedures (i.e. access, safety, equipment use).
• Attend and supervise programs and events as required.

Supervision Received

Supervision is received from Associate or Assistant Director of Athletics, Director of Sailing, Assistant Department Head/Director of Facilities and Operations, and the Director of Physical Education and Wellness.

Supervision Exercised

Supervision is exercised over the Assistant Coach/es.

Annual Review

Annual Review process includes metrics from varsity athletics including student-athlete evaluation, self-evaluation and administrator’s evaluation as well as physical education and wellness student feedback, observation, self-evaluation and administrative duties.

Contacts Required to Perform Duties

DAPER contacts include but are not limited to: Physical Education and Wellness Office, Sports Administration, Office of Communications, Promotions and Marketing, Equipment, Facilities, Sports Medicine, and Business Office. MIT contacts include units within the Division of Student Life, Admissions Office, Alumni Office, Treasurer’s Office, Insurance and Legal Affairs, Procurement, Department of Facilities and Resource Development.

Contacts Required to Perform Duties

Five years coaching experience preferably at the college or university level. A Bachelor's degree is required: a Master’s degree is preferred. Degree(s) in Physical Education and Wellness or related field is highly desirable. Previous experience in teaching physical education and wellness activities is also preferred. Proven experience in recruiting to a highly selective institution desirable. Administrative, interpersonal/communication skills and computer skills are essential. Appropriate certifications in First Aid, CPR, AED, and Biohazards are required within 30 days of hire. Employment is conditional upon successful completion of a background check.

Requirements

Three to five years coaching experience preferably at the college/university level or equivalent combination of education and experience. A Bachelor's degree is required: a Master’s degree is preferred. Candidate must possess advanced knowledge of team racing rules, strategy, tactics and theories and ability to run and coach advanced team racing practices/races, as well as demonstrated leadership within the sport and intercollegiate sailing. Degree(s) in Physical Education and Wellness or related field is highly desirable. Previous experience in teaching instructional physical activities is also preferred. Proven experience in recruiting to a highly selective institution desirable. Administrative, interpersonal/communication skills and computer skills, as well as familiarity with light fleet maintenance and safety operations at a sailing pavilion are essential. Appropriate certifications in First Aid, CPR, AED, and Biohazards are required within 30 days of hire. Employment is conditional upon successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22532

Administrative Assistant II

VPR/OSW

Basic Functions and Responsibilities

As a critical member of the Student Support and Wellbeing (SSAW) team, the Administrative Assistant will provide support for two offices: Violence Prevention and Response (VPR), which includes 3 staff members, and the Office of Student Wellbeing (OSW), which includes 5 staff members. The position will support VPR’s advocacy service including answering the daytime helpline, facilitating intakes, and scheduling appointments. Additionally, this position will provide administrative support for two Associate Deans in Student Support and Wellbeing.

In partnership with staff from VPR and OSW, this position will assist student groups (e.g., PLEASURE, SaveTFP, and the Wellbeing Ambassadors) with making purchases, completing reimbursements, and event planning logistics. The Administrative Assistant will also assist with SSAW meetings and events, as needed. The position involves working with a diverse group of stakeholders including students, faculty, and staff, and requires effective communication and strong organizational skills.

Characteristic Duties:

The Administrative Assistant will support VPR by:

• Managing financial accounts including keeping accurate records and submitting and resolving receipts for both advocacy and prevention.
• Supporting the helpline including answering it during the daytime hours, checking messages, following up with requests to meet with an advocate, and facilitating initial intakes.
• Monitoring online form requests to meet with an advocate and following up on requests.
• Assisting with data management by entering helpline calls, creating new client profiles, and uploading any relevant materials including signed releases.
• Updating the website and other printed materials
• Maintaining VPR’s web presence (website, Facebook pages, other social media platforms), including some design/creation of content
• Entering data of evaluations from workshops, trainings, and larger events
• Reserving space on campus and order food for meetings and events
• Assist with planning, coordinating, and supporting events like Sexual Assault Awareness Month, Domestic Violence Awareness Month, and others

The Administrative Assistant will support Office of Student Wellbeing by :

• Processing all financial transactions for OSW staff and affiliated student groups including reconciling receipts, setting up purchase orders, handling Buy2Pay transactions, processing student worker receipts who make weekly purchases on their own cards, and approving monthly hours for student workers.
• Maintaining inventory of supplies for the offices and the new Wellbeing Lab, including making purchases for events and programs hosted in the Lab as needed.
• Assisting with the coordination of student wellbeing training requests.
• Reserving space on campus and ordering food for meetings and events.

The Administrative Assistant will support two Associate Deans by :

• Managing calendars, including coordinating and scheduling meetings.
• Reconciling financial transactions.

Supervision Received

Supervision is received from the Director of Violence Prevention & Response.

Supervision Exercised

None

Qualifications and Education

Bachelors’ degree preferred. Minimum three years of administrative assistant experience, strong verbal and written communication skills, demonstrated computer proficiency, excellent customer service skills and most importantly a passion for the mission of Student Support and Wellbeing. Seeking a flexible, detail-oriented individual with strong organizational and time management skills who is able to work independently and manage multiple projects and priorities. A strong desire to make a difference in a unique, supportive campus setting is expected. Flexibility to work evenings and weekends is needed to fulfill the mission of the position.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22618

DAPER Facilities Worker

DAPER Facilities

Primary Functions:

Maintains inside and outside playing fields and courts. Sets up and breaks down both athletic and non-athletic events, including setting up and taking down bleachers, chairs, tables, scoreboards and the public address system. Maintains athletic equipment, including hurdles, goals, nets and other equipment. Mows lawn and marks playing fields. Performs ice rink surface maintenance. Uses walk behind and ride on scrubbers to clean athletic surface mediums. Performs custodial services which include trash removal, cleaning of rest rooms, showers and locker rooms on an as needed basis. Empties trash receptacles and places trash in bins and dumpster. Removes snow from playing surfaces and bleachers. Perform snow removal using ride on tractors, pick-up with plow attachment, snow blowers, shovels and ice melt. When Grounds Division staff is not available, may be required to shovel and distribute ice melt at public entrances to DAPER.

Common Requirements:

• Must treat colleagues, supervisors and all members of the MIT community in a professional and respectful manner. Acts in a manner that is consistent with the Department’s goal of providing high quality service to the Department’s customers. Complies with all MIT and Department Policies and Procedures.
• Must have the sufficient language/communication skills to communicate with supervisor, colleagues and customers as required by the position. Must be able to read and understand written directions, safety signage and other documents. Must be able to use email, the IT equipment that is utilized for work order tracking software, and other types of job specific technology once Management has provided the necessary training.
• Must be able to successfully work independently and as a member of a team based on the varying nature of different tasks.
• Must report any unsafe conditions or hazards to immediate supervisor.
• This job description is intended to provide a summary of the position. It is not a complete list of all of the duties. An employee may be required to perform other duties that are related to the primary functions listed in the job description.
• MIT will conduct a background check (including checking criminal records) for finalists. For current MIT SEIU members, this background check will be done for finalists who are bidding for a promotion or for a voluntary transfer to another classification unit.

License/Certification: Driver’s License Required. Hoisting License 2B and 1C required.

Years of Experience: One year of relevant experience preferred for external applicants.

Education: High School Diploma or equivalent preferred.

Lifting Requirement: Ability to lift 50 lbs.

Working Conditions: Must be able to walk/stand for a majority of the shift, climb stairs and use equipment including ride-on lawn mowers, the Zamboni ice cleaning machine and the rink edger, fork lifts, walk behind and ride-on floor scrubbers, tractors, the three wheeled field grooming machine, and other equipment used to maintain athletic fields and facilities . Uses small power tools as necessary, such as hand drills, circular saws, weed whackers and edger. Work is frequently performed outdoors during hot or cold weather. Personal Protective Equipment must be worn as required by the specific assignment.

Availability: DAPER Facilities Workers are considered essential personnel in accordance with the MIT Policy on Emergency Closing or Early Release. During emergencies, employees in this title are excused from their regularly scheduled work only with the specific authorization of their supervisors, regardless of any public announcement that the Institute is closed.

Supervision Received

Reports to the Manager of Facility Team and Operations or the Assistant Manager of Evening and Weekend Operations in his absence.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22594

Administrative Assistant II

SOLE/Undergraduate Assoc.

Position Overview

The Administrative Assistant working with the Student Organizations, Leadership & Engagement office (SOLE) provides administrative duties related to student organizations and the student government Undergraduate Association (UA). Responsibilities include, but are not limited to planning, managing and tracking event/meeting details and expenses; website maintenance; payroll and serving as the point of contact regarding office systems, programs, and services. The Administrative Assistant is responsible for greeting visitors, responding to inquiries and identifying additional or alternate resources as needed.

Principal Duties and Responsibilities:

Administrative Responsibilities:

• Provides administrative support for the SOLE office and Undergraduate Association (UA).
• Plans and coordinates scheduling including; coordinating appointment calendars, daily schedules, and long-range planning of events, and meetings.
• Greets visitors and answers inquiries which requires broad understanding of work-area policies and procedures.
• Plans and coordinates events for students such as monthly dinner with students and governance bodies. Duties related to event planning may include organizing dinners, booking spaces, crafting and editing handouts, and developing attendance lists.
• Several times a year, coordinates researches, and gathers information from multiple sources for projects. This includes projects such as regular benchmarking against peer institutions on policies and procedures.
• Monitors and orders office supplies.
• Helps develop and maintain systems/processes to ensure smooth office operations; manage and track event/meeting details and credit card expenses.
• Provides back-up coverage for other D&CI areas and Office of the Dean for Student Life as appropriate.

Financial Responsibilities:

• Provides financial support for the SOLE office and UA, such as processing reimbursements, POs and Buy2Pay.
• Prepares and processes JVs, RFPs, and POs. Processes student organization payments.
• Reviews and processes financial forms including cash box requests, financial access requests, employment agreements and student payroll requests.
• Processes travel expenses, out-of-pocket reimbursements, and funding allocations by using web-based and desktop programs such as Concur and SAP-web.

Communication Responsibilities:

• Helps create communication plans for implementing new processes, understanding the audience as well as touch points and collaboration opportunities.
• Writes and distributes communication/marketing emails to students including the financial newsletter and office policy updates.
• Writes and distributes quarterly newsletters for financial signatories and student organization officers for Student Organizations, Leadership and Engagement Office (SOLE).
• Maintains SOLE office publications and resources, training materials, and internal documents.
• Updates social media, including the SOLE Website and Facebook Page.
• Technology liaison for SOLE office.
• Produces and distributes print materials.
• Performs other administrative tasks and/or projects as assigned.

Supervision Received

Minimal supervision is received from the Associate Dean, Student Organizations, Leadership & Engagement.

Supervision Exercised

None

Qualifications and Education

Required:

A minimum of 3 years of administrative experience; ability to anticipate, prioritize, organize, and manage multiple projects simultaneously; proactive approach to projects and problem solving; excellent interpersonal, written, and oral communication skills; accuracy and keen attention to detail; ability to function efficiently despite frequent interruptions and deadline pressures; discretion with confidential information; ability to work independently and as part of a team; proficiency with Mac OS, Microsoft Office, and Adobe Suite; and willingness to learn new applications.

Preferred:

A strong interest in higher education, diversity, and student life would be ideal. Bachelor’s degree preferred.

MIT is an Affirmative Action Equal Opportunity Employer. MIT is committed to providing a diverse and inclusive culture to best support our faculty and staff, students and student-athletes. Minorities and women are encouraged to apply.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22631

Assistant Director, Violence Prevention & Response

Student Support & Wellbeing

Position Overview

The Assistant Director for Violence Prevention & Response (VPR) assists in the leadership and oversight of the office, throughout the Institute, and in the greater community to address the needs of students who have experienced sexual assault, dating or domestic violence, stalking and/or sexual harassment. The Assistant Director coordinates the execution, implementation, and assessment of violence prevention and response advocacy programming. In addition, the Assistant Director works in close collaboration with student life staff, undergraduate and graduate student support deans, mental health clinicians, health care providers, and other support resources on and off campus. The Assistant Director will also help to assess the needs of the community and participate in the development of long and short-range program goals. The Assistant Director will work collaboratively on program development, maintenance, marketing, and evaluation and will conduct trainings and help develop educational materials.

Characteristic Duties:

Perform all job functions including:

• Assist with the development of programs based on needs assessment data, strategic plan, and request of students, medical health care providers, and MIT administration.
• Develop, maintain, and assess case management database for accuracy and produce evaluative reports on data and trends, recommend improvements.
• Coordinate campus and community resources to support survivors.
• Maintain relationships with undergraduate and graduate support deans, MIT Police, Office of Student Conduct and Community Standards, IDHR, Residential Education, FSILGs, and MIT Medical to help strengthen support and ensure holistic care for survivors.
• Support the Director of VPR in the management of the VPR caseload.
• Assist with annual reports on cases and clients including tracking of trends each year.
• Assist the Director of VPR with the helpline rotation, assigns cases to advocacy team, and ensures follow up.

Education & Outreach:

• Co-advise PLEASURE (Peers Leading Education about Sexuality and Speaking Up for Relationship Empowerment) educators in partnership with the Office of Student Wellbeing.
• Conducts trainings on gender-based violence, healthy relationships, and other VPR related topics.
• Represents VPR at various campus and community resource fairs, events, professional meetings, and conferences.
• Provide management and oversight of records and files pertaining to VPR clients.
• Serve as the administrator for the VPR database.
• Other responsibilities as assigned by the Director of Violence Prevention & Response.

Supervision Received

Supervision is received from the Director of Violence Prevention & Response.

Qualifications and Education

Master’s degree preferably in education, social work, or related field plus at least two years of experience in higher education or closely related setting with a demonstrated knowledge of interpersonal violence and victim advocacy. Excellent speaking, writing and interpersonal skills required. Success in compiling, managing and communicating highly confidential information; must be reliable and able to work independently; must have a high level of organizational, time management, and interpersonal skills; must be flexible and adaptable; ability to take initiative, plan, develop, organize and follow through on projects and plans while working in a high pressure, dynamic environment; ability to change focus, answer immediate client demands, and deal well with frequent interruptions; strong verbal and written communication skills; demonstrated computer proficiency experience working with diverse populations; familiarity with gender based violence terminology; knowledge and understanding of Title IX.

MIT is an Affirmative Action Equal Opportunity Employer. MIT is committed to providing a diverse and inclusive culture to best support our faculty and staff, students and student-athletes. Minorities and women are encouraged to apply.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22636

DSL EHS Associate

Housing & Residential Services

Summary of Function and Responsibility:

Environment, Health and Safety (EHS) Associate assists and provides advice and support to the Division of Student Life (DSL) with due consideration of occupational health laws, federal and state regulations, and good practices. This position function as an integral member of the DSL EHS team and works in all EHS areas related to DSL activities and assists on special projects.

Environment, Health and Safety (EHS) Associate assists and provides advice and support to the Division of Student Life (DSL) with due consideration of occupational health laws, federal and state regulations, and good practices. This position function as an integral member of the DSL EHS team and works in all EHS areas related to DSL activities and assists on special projects.

This position has a hybrid work schedule, with both remote and on-campus work. Exact hybrid schedule to be determined according to departmental needs.

Characteristic Duties and Responsibilities:

• Participates as a team member in maintaining continued excellence of the Institute-wide EHS Management System, as it applies to DSL, which integrates compliance, sustainability, and education.
• Assists in the implementation of DSL-specific EHS programs under a variety of federal, state, and local regulations.
• Collaborates with multiple departments to review and approve major events and projects that occur in DSL spaces or are organized by DSL-affiliated groups. This includes, but is not limited to student events, theater productions, student construction projects, and large-scale events.
• Ensures that all activities performed in DSL follow MIT policies, Federal, State, and Local regulations.
• Assists in the development of EHS training programs and train ancillary personnel.
• Works with department managers to ensure that DSL personnel receive appropriate EHS training for the nature of their work. Provides training, maintains employee training groups rosters and updates training records.
• Assumes a support role in the control of health hazards in the work place at the DSL level.
• Performs Level II inspections of spaces as needed.
• Performs special investigations to assess various safety and health hazards and to evaluate potential risks associated with students’ activities.
• Responds to EHS issues present in DSL buildings (e.g., mold, air quality, etc.) and triages them.
• Investigates assigned incidents involving DSL employees, students or property and completes the online incident/injury/near miss reporting form.
• Coordinates with department managers and Emergency Management Office to regularly maintain and update Emergency Preparedness Plans.
• Continually improves one’s professional development qualifications and knowledge of EHS and good practices.
• Keeps abreast of pertinent regulations and developments in EHS in order to assist EHS Program Manager.

Additional Possible Specific Tasks

• Conducts field surveys and investigations.
• Trains DSL ancillary personnel.
• Participates in routine DSL meetings.
• Maintains databases associated with EHS-MS requirements.
• Assists with emergency response activities.
• Inspects and restock emergency equipment.
• Updates EHS documentation and post EHS information when necessary.
• Performs initial triage fact finding for EHS issues.
• Performs routine check-listed EHS tasks.
• Conducts general EHS inspections and assist in higher-level audits .
• Other duties as assignment.

Technical Competencies:

• This position requires general knowledge and basic understanding of environment, health and safety programs with basic knowledge of regulations specific to federal, state, local and consensus standards including working knowledge in common OSHA standards.
• One year of relevant experience in environment, health and safety programs and general knowledge in recognition, evaluation and control of hazardous materials and conditions, and physical agents is preferred.
• Minimum 1 year of relevant experience required.
• Bachelor’s degree in a related field required. A bachelor’s degree in science, engineering or technology is preferred, with environment, health and safety related coursework highly preferred. Highly proficient computer skills desirable. Ability to make effective oral presentations and work as part of a team. Ability to obtain certifications as appropriate (CHMM, ASP, CSP, etc.).
• Bilingual (any language, i.e. Spanish) preferred but not required.

Behavioral Competencies

Good oral and written communication skills. Ability to collaborate with people, perform multiple tasks and to prioritize workload based on community needs. Service and team oriented. Operational thinking and excellent problem-solving ability. Organizational and cultural awareness, diplomacy and judgment skills. Ability to appreciate and work to achieve the big picture while also being detail-oriented. Organizational skills and ability to follow through and achieve objectives and tasks in a timely manner. When necessary ability to work independently while reviewing key milestones with the supervisor. Complete work in a timely manner.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22689

Assistant Dean, Student Organizations and Programming

SOLE

Basic Function and Responsibility

Serves in a leadership position for the SOLE office team providing direction, advice, and facilitating solutions for MIT students, student activities, clubs, and organizations. Responsible for the oversight for all student activities and 500+ organizations including training, policy compliance, event planning and execution and organizational management. Works directly with MIT recognized groups, Class Councils, and the student programming board to strengthen the ongoing visibility and diversity of student-run programs on campus. Collaboratively develops and implements programs and initiatives that foster an inclusive student community. Fosters communication and collaboration between and among students, the staff of Division of Student Life, and the relevant programs and operations at MIT, in particular, the Campus Activities Complex (CAC), Campus Police, FSILG Office and Residential Life Programs. Serves as SOLE’s direct liaison and partner with CAC in regard to event and student group advisement and support in a team-based advising approach with student organizations.

Duties and Responsibilities:

I. Program Development: Advises student organizations, particularly in the area of event planning and leadership development. Facilitates students’ efforts to provide a balanced program of social activities that is consistent with the Institute’s educational mission. Specific duties include:

• Provide strategic leadership to support the growth and development of student organizations by helping to establish goals, priorities and supervision to staff who manage student organizations and programming.
• Triaging and managing student organizations related to crises and conduct issues and violations including, but not limited to, harassment, bullying, hazing, and the like.
• Responsible for creating and disseminating a student organization handbook.
• Acts as the direct liaison with student group advisors and responsible for advisor recruitment, communication and training, including creating and disseminating a student organization advisor handbook.
• Advisement of student organizations on an individual basis with regards to event planning: from pre-planning, to promotion and advertising, to creativity in program planning, to contracts and paying negotiations, to leadership opportunities, etc. Initiates outreach to groups who may need assistance.
• Facilitating a comprehensive training program to foster student organizations leadership, diversity and student engagement. Intentionally threads themes of cultural fluency, equity and social justice throughout training and facilitation of programs.
• Provides the coordination and leadership of major campus-wide events organized by, with, or for students and committees. Events include Spring Weekend, Fall Festival, professional development series and the Student Leader Awards. Advises the Student Events Board (SEB).
• Advises class councils and provides programmatic planning support for their accompanying programs. Meets with them regularly and helps them maintain appropriate records of their events including budgets, publicity materials, final reports, etc.
• Coordinates social media strategies and outreach for the office.

Direct Student Group Advisement and Program Planning (including, but not limited to)

• Student Programming Board: Fall Festival, Spring Weekend
• Class Councils: First Year Class Council, Sophomore Class Council, Junior Class Council, Senior Class Council, Senior Ball, Senior Week.

II. Administration: Participates in the collaborative administrative functions of the SOLE Office. Specific duties include:

• Advises student groups on managing risk and helps educate and direct students to resources, policies, and guidelines. These policies include protection of minors and alcohol use during student events. with the Associate Dean on implementation and communication of a domestic and international travel policy.
• Ensures necessary parties are involved to provide a holistic advising experience to better serve student organization needs- i.e- CAC event staff, police, SOLE, etc.
  • Serves on CAC Advisory Board and contributes to yearly projects and initiatives including space and facilities planning.
  • Managing and operating dedicated physical spaces including but not limited to student organizations offices and storage areas. Works collaboratively with EHS and CAC in ensuring compliance with guidelines and protocols for student groups and organizations safely maintaining and occupying spaces.
• Advises student leaders on their organization’s finances (budgeting, fundraising, account management) and works directly with SOLE financial team on training, processes and policies.
• Leads the coordination of updates of specific promotional materials and publications for SOLE, including Student Organizations and Student Advisor Handbook, online training videos, social media outreach, website, etc. Assist with the development of the Digital Event Guide.
• Other duties as assigned.

III. Community Development

• Assist in the development and implementation of programs to address issues of diversity, equity, and inclusion at MIT.
• Shares responsibility with other SOLE staff and student planners for the coordination of activities and events as needed.

Supervision Received

Direct supervision is received from the Associate Dean for Student Leadership and Engagement on an ongoing basis.

Supervision Exercised

Supervises Assistant Director of Student Organizations & Programming (new position).

Qualifications and Education:

A Bachelors Degree and five years of experience in the area of student organizations, event planning, and/or student union management are required. Master’s Degree in Student Personnel and/or Higher Education strongly preferred. Must have:

• Ability to work in a fast-paced, innovative and ever-changing multi-task environment.
• Experience managing full-time staff.
• Experience in utilizing current leadership and identity development theories.
• Experience and skills in student advisement, conflict resolution, leadership training, and collaboration.
• Ability to exercise a high level of discretion and confidentiality concerning all work-related information.
• Have a high attention to detail and ability to navigate and balance a number of competing priorities.
• Experience and familiarity with the facilitation and management of large-scale programs and events, particularly in the area of event production, negotiating contracts and working with outside agents.
• A demonstrated commitment to and appreciation for issues of diversity, equity, and inclusion. Ability to intentionally thread cultural competencies and social justice education in advising approach and programmatic initiatives.
• Experience and familiarity with social media and online curriculum development.
• An ability to articulate a student activities philosophy and the role of student activities in a high intensity academic environment.
• Excellent writing and public speaking skills.

Evening and weekend hours are required.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22150

Program Coordinator, S3 Drop-In Team and CARE Team

Student Support & Wellbeing

Basic Functions and Responsibility

Contributes to the Student Support and Wellbeing (SSAW) mission of supporting students, facilitating their academic success, and educating them about living healthy and purposeful lives. This hybrid position will work across two teams dedicated to supporting students at MIT. They will assist in supporting the academic success and personal growth of students by serving on the S3 Drop-in Team, a team dedicated to quick, easy, same day access to student support. Characteristic responsibilities include responding to academic and personal needs of undergraduate students through a virtual drop-in system; consulting with Student Support Services (S3) and other staff for more complex needs and referring students to S3 Deans or other appropriate campus resources when appropriate. In support of the CARE Team, the Program Coordinator will help facilitate wellbeing checks, support the Deans with management of student cases through a database system including opening, following through on, and closing of cases, and help support the collaboration with stakeholders to ensure that students are receiving timely attention and follow up.

Characteristic Duties:

S3 Drop-In Team:

• Staffs daily, weekday virtual drop-in hours and provides support to students dealing with routine personal, academic, and medical concerns. Liaises with and refers students to campus resources.
• In consultation with the supervisor, interfaces and collaborates with faculty and academic departments and administrators in supporting the on-going functions of S3.
• Maintains on-going and effective working relationships with key partners on campus to facilitate referral of students.
• Keeps accurate records and documents in a timely manner following student interactions.

CARE Team:

• In collaboration with the Deans, coordinates support for students including, but not limited to, crisis intervention, hospitalizations, and wellbeing checks.
• Supports the deans and coordinates closely with Student Support Services and GradSupport to assist with student needs including emergency travel, food insecurity, and other financial issues.
• Coordinates shipping and storage support for students receiving assistance from the CARE Team.
• Works with families who need access to and manages coordination of emergency apartments on campus.
• Carefully documents and maintains data records through a Division of Student Life database, Maxient.

SSAW:

• Review Dean on Call and police reports for students of concern and follow-up as needed.
• Participates in SSAW initiatives, working groups, and programming such as orientation, the ARM Coalition, food security action team, and general wellbeing efforts.
• Supports SSAW team during critical community issues including a student death, national/international issues, and other challenges that affect the MIT community.

Supervision Received

Co-supervision received by the Associate Dean and Co-Director of S3 and the Assistant Dean and Director of the CARE Team.

Supervision Exercised

None.

Qualifications and Education

Bachelor’s with one year of experience in higher education and interest in student support/wellbeing required. Master’s degree in higher education, counseling, or related fields preferred. Possess knowledge of general needs of college students, college student health/mental health, and risk factors for college student population. Ability to advise students and work collaboratively with faculty, administrators and students is essential. A desire to work with a diverse population, and an interest in human services and supporting individuals in distress is critical. Must possess strong interpersonal and communication skills. Must use excellent judgment and discretion in handling confidential information. Initiative, flexibility, and ability to work in a high energy, dynamic environment is necessary. Ability to work with spreadsheets, databases, web software and generally navigate technology is a prerequisite.

MIT is an Affirmative Action Equal Opportunity Employer. MIT is committed to providing a diverse and inclusive culture to best support our faculty and staff, students and student-athletes. Minorities and women are encouraged to apply.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22737

Senior Associate Dean for Student Engagement and Campus Activities

Dean for Student Life - Dept Heads

Basic Function and Responsibility

Reporting directly to the Vice Chancellor and Dean for Student Life, the Senior Associate Dean is responsible for providing strategic direction and leadership for student engagement and campus activities, including the oversight of 5 multi-purpose buildings and several reservable spaces across campus, a $5.1 million operating budget, collaborative management of retail operations in the Stratton Student Center, over 500 student organizations, 6,900+ student and community events per year, and almost 40 staff members. The Senior Associate Dean will be a results-oriented leader and inspire a shared vision for the Stratton Student Center, student events, leadership programs, and student organization support. This position oversees the following areas: Student Organizations, Leadership & Engagement (SOLE), the Campus Activities Complex, and the Hobby Shop. The Senior Associate Dean works as a key member of the Vice Chancellor’s senior leadership team within the Division of Student Life.

Characteristic Duties and Responsibilities:

Student Center & Operations

• Fosters a seamless integration of student center activity including operations, dining/retail services, event and meeting support, social and study spaces, student organizations, and student life support functions.
• Provide direction and management for the real estate portfolio representing leased businesses in the Student Center. Includes retail mix, lease negotiations, and management of lease contracts for tenant programs.
• Furthers DSL’s student wellbeing ideals and vision set forth in the student center’s recent renovation and inclusion of a new wellbeing lab.
• Provides leadership and direction for the ongoing evolution of assigned institute facilities - Student Center, Walker Memorial, Kresge Auditorium, MIT Chapel, Religious Activities Center, and Wong Auditorium and multiple public event sites.
• Oversees MIT’s Hobby Shop space and program.
• Collaborate with Sr. Associate Dean for Housing and Residential Services to coordinate renovations and capital renewal efforts within assigned institute facilities. Partners with other campus and DSL leaders to advance proposals.
• Establish standards of operation for all areas of the department including custodial and event management services. Develop appropriate measures to monitor efficiencies and effectiveness. Analyze overall performance based upon acceptable campus and industry related benchmarking.
• Analyze and evaluate the resource needs for the department (e.g., people, financial, equipment and space). Seek new revenue generating opportunities while developing cost containment efficiencies.

Events, Student Organizations & Leadership Programs

• Provides leadership in event management, student organization support and leadership programs.
• Oversees advising and support for over 500 student organizations.
• Spearheads the development of high-quality leadership education programs for student clubs and organizations.
• Ensures strong advising of student clubs and organizations, and student government, mentoring staff to serve in this capacity. Leads proactive management of risks associated with student organization programs and event planning.
• Provides leadership for a range of large-scale events and speakers, including risk management, and co-convenes the Event Security Team.
• Ensures a responsive, customer and student-centered scheduling and support system for campus events.
• Provides leadership and overall fiscal management of student organization budgets and financial activity including use of reserve funds.
• Partners with faculty, students and staff to improve policies, processes, systems, and advising related to student organization financial management/accounting/customer service, space allocation, risk management, and membership/recognition.
• Assesses program effectiveness and actively manages resources to advance high-quality programming and leadership efforts.

Leadership & Management

• Sets organizational direction and priorities, overseeing budget, communications, policy development, faculty involvement, and assessment.
• Lead change management processes within the department, including implementation of recommendations from DSL and Institute committees.
• Promote a strong, responsive, and progressive leadership style in the cross training of the staff across the student activities and operations areas.
• Maintain formal and informal relationships to national and regional organizations related to student development and remain current with the professional field and literature.
• Provide leadership and direction to departmental leaders who will oversee major project assignments and priorities that are significant in scope.
• Oversee hiring, training, supervision, and evaluation of a diverse team comprised of approximately 40 administrative, support, and student staff within the department.

Supervision Received

Direction is received from the Vice Chancellor and Dean for Student Life.

Supervision Exercised

This position directly supervises the Associate Dean, SOLE, Director of Campus Activities Complex, Director of Hobby Shop, and Sr. Administrative Assistant.

Qualifications

• Master’s degree required (doctorate preferred).
• A minimum of 10 years of progressive experience in a university setting is required.
• Extensive experience in student activities, including student union management, event management, and student organizations.
• Widespread knowledge of student union management, student activities, retail management, student life, student development, and higher education is essential.
• Proven record of engaging students in program development and implementation.
• Significant contract negotiation and budget management experience with a proven ability to work collaboratively, raise issues, and facilitate decisions is required.
• Supervisory experience with staff and oversight of facilities and operations required.
• Experience working with student leaders and organizations.
• Adaptable with strong organizational and collaborative skills.
• Proven ability to work and lead in a cross-functional, fast-paced, educational environment necessary.
• Demonstrated success in the development of professional staff is highly desired.
• Excellent written, oral communications skills and interpersonal skills are required.
• Must be achievement oriented, with demonstrated ability to influence others.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22816

Women’s and Men’s Swimming & Diving Assistant Coach and Communications, Promotions and Marketing Assistant

DAPER Intercollegiate Sports

General Responsibility:

This is a full-time (10-month appointment) benefits eligible assistant coaching position. In collaboration with the Mary Frances Wagley Head Coach of Swimming and Diving, the Assistant Coaching responsibilities include assisting in the management of all facets of the Women’s and Men’s Swimming & Diving programs to include but not limited to: recruiting, administration, budget management, alumni stewardship, scheduling of competitions, team travel, weekly practice sessions, advising of students, managing social media accoutns and compliance with NCAA and NEWMAC conference rules and regulations. In addition, this position will be responsible for duties assigned under the supervision and direction of the Director of DAPER Communications, Promotions and Marketing (CPM).

Essential Duties:

Coaching:

Recruiting:

Administration:

Communications, Promotions, and Marketing:

• In collaboration with the Mary Frances Wagley Head Coach, assist in leading a high-quality, nationally-competitive varsity program that is challenging, well-organized and administered based on sound coaching techniques and instructional strategies and has a positive retention rate. These duties include, but are not limited to:.
  • Strong knowledge of swimming skills and strategies in one or more areas (e.g., event group training, technique work, practice writing, season planning etc.).
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of people in a diverse community.
  • Ensure proper safety precautions regarding student-athlete training and health, are followed at all times, including DAPER Risk Management procedures and understanding campus resources around mental health and wellness.
  • Assist in all facets of the recruiting process for both Men’s and Women’s Swimming and Diving programs. These duties are included but not limited to:
    • Identify, assess and contact prospective student-athletes that are academically and athletically qualified for a competitive program at a highly-selective STEM institution.
    • Organize various recruiting events throughout the academic year.
    • Recruiting diverse student-athletes that are reflective of the values of the greater MIT community.
  • Create Hy-Tek meet manager files, complete team manager updates, results reporting to the NCAA, NEWMAC and DAPER Communications, Promotions and Marketing.
  • Coordinate apparel orders and equipment distribution and return.
  • Sport-specific budget reconciliation, when appropriate.
  • In collaboration with members of the athletic department and/or Resources Development Officers, assist with stewardship responsibilities including creating alumni newsletters and attending departmental alumni activities.
  • Participate in collaborative activities across MIT, Division for Student Life and DAPER through meetings, events and activities. These duties include but are limited to:
    • Attendance and participation in DAPER meetings and committee assignments.
    • When requested, serve on MIT, DAPER, DSL and Aquatics search committees.
  • Adherence to regulations associated with MIT, conference and national governance regulations (NCAA) at the NCAA Division III membership level.
  • Member in good standing in sport’s National Coaches Association or governing body.
  • Under the supervision of the Director of Communications, Promotions and Marketing, complete assigned tasks and fulfill responsibilities as directed and outlined.

Other duties as assigned>

Supervision Received

Supervision is received from the Mary Frances Wagley Head Coach, Assistant/Associate Director of Athletics and Director of DAPER Communications, Promotions and Marketing.

Supervision Exercised

Collaborate on the supervision of part-time Assistant Coach(es).

Annual Review

Annual Review process includes metrics from student-athlete evaluation, self-evaluation and administrator’s evaluation.

Contacts Required to Perform Duties

MIT Athletics Department contacts include Sports Administration, Office of CPM, Equipment, Facilities, Sports Medicine, and Business Office. MIT contacts include units within the Division of Student Life, Admissions Office, Alumni Office, Treasurer’s Office, Insurance and Legal Affairs, Procurement, Department of Facilities.

Requirements:

2-4 years coaching experience preferably at the college/university level. A Bachelor's degree is required: a Master’s degree is preferred. Proven experience in recruiting to a highly selective institution desirable. Administrative, interpersonal/communication skills and computer skills are essential. Writing and graphic design experience desirable. Knowledge of Hy-Tek software required. Appropriate certifications in First Aid, CPR, AED, and Biohazards are required within 30 days of hire. Employment is conditional upon successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22818

Senior Associate Director of Athletics for Internal Operations

DAPER Administration

General Responsibilities

This is a full-time (12-month appointment) benefits eligible senior leadership/management position in the Department of Athletics, Physical Education and Recreation (DAPER) requiring the ability to supervise and lead. The Senior Associate Director of Athletics for Internal Operations will work in collaboration with the Director of Athletics/Department Head to provide strategic direction and oversight for the execution of designated day-to-day operations of the intercollegiate athletics programs. This position is responsible for but not limited to: providing oversight and managementfor a number of varsity intercollegiate programs as well as designated auxiliary service areas in the department; development and annual review of departmental policies and procedures; coordination of game-day operations including the management and supervision of conference, NCAA postseason championships, and other related events as assigned; serve as primary liaison to the conference office. This person will also oversee, manage and coordinate intercollegiate varsity team logistics for fall pre-season, winter and spring break periods. As a member of the DAPER Senior Leadership Team, this person advises and assists the Director of Athletics/Department Head with operational matters and decisions that pertain specifically to the varsity athletics program, as well as to other functional areas of DAPER.

Roles and Responsibilities:

Head Coach/Varsity Sport and Auxiliary Support Services Oversight:

• Provide oversight and management of assigned varsity sports and auxiliary service(s) in DAPER to include but not limited to equipment room, sports performance, and administrative assistant for intercollegiate athletics.
• Serve as a supervisor for head and assistant coaches of designated varsity sports. Mentor and implement professional development for coaches to support student-athlete and program success.
• Lead planning for varsity sport programs to guide and assist with goal setting, performance management, budget planning, equipment, travel, facility, training, fundraising/alumni relations or related resource needs, in collaboration with Assistant/Associate athletics administrators.
• Develop, implement and evaluate consistent policies and procedures across all sport teams that assures varsity sport program continuity, efficiency, and equity among all varsity sports through a model of shared management with other athletics administrators and department staff on day-to-day operations.
• Ensure the annual update and distribution of the DAPER Coach Handbook and Student-Athlete Handbook, as well as other pertinent operations manuals.
• Responsible for on-boarding and conducting orientation for new coaches and staff in designated auxiliary areas.
• In preparation for teams returning to campus from various calendar/academic breaks (i.e. fall start-up, IAP and spring break) oversee, manage and coordinate the organization of housing, meals, etc.
• Set agenda for and lead departmental coaches meetings.

Game Day and Championship Operations:

• Serve as primary liaison to the conference office and resource for communicating pertinent conference information to key departmental constituents.
• Oversee and coordinate MIT and DAPER scheduling and planning for support of championship and special event hosting to include but not limited to; planning, budget preparation, leading, organizing and overseeing the management of staff and workers These events include but are not limited to conference championships, NCAA regional tournaments and national championship competition.
• Serve as tournament director for designated conference and NCAA postseason tournaments.
• Establish department written plans, policies and procedures for post-season championship tournaments.
• Collaborate with Director of Facilities to ensure athletic facilities and competition venues meet championship level standards.

Other Responsibilities:

• In the absence of the Director of Athletics/Department Head, serve as the lead on all internal matters relative to intercollegiate athletics.
• This position may serve as Senior Woman Administrator.
• Work in collaboration with Assistant/Associate Athletics Directors, DSL Finance and relevant DAPER staff in the development, review and submittal of the annual EADA and NCAA financial equity reports.
• Represent DAPER across campus, regionally and nationally on task forces.
• Represent MIT and serve on designated committees for conference (NEWMAC) and regional/national governance.
• Participate in collaborative activities across the Division of Student Life (DSL).
• Work collaboratively in a leadership role across constituent groups to advance the mission and goals of MIT and DAPER.
• Demonstrate qualities that contribute to a setting where teamwork is highly valued as is the ability to work cooperatively with staff members and supervisors.
• Competent fulfillment of administration duties as assigned.

Supervision Received

Supervision is received from the Director of Athletics.

Supervision Exercised

Supervision is exercised over assigned head and assistant coaches and any other staff as assigned.

Contacts Required to Perform Duties

MIT Athletics Department contacts include Sports Administration, DAPER Senior Leadership Team, DAPER Communications, Promotions and Marketing, Sports Medicine, Sport Performance, Equipment, Facilities, Human Resources and DSL Business Office. MIT contacts include Human Resources, Alumni Office, Treasurer’s Office, Insurance and Legal Affairs, Procurement, Department of Facilities, Advancement Offices.

Qualifications and Skills

Education:

Bachelor’s degree in sport management or related field required. Masters degree preferred.

Experience:

Seven years of progressively responsible work in a leadership position in athletics/sports team and/or coach management, preferably in a supervisory capacity. Must have strong interpersonal skills and a student facing service oriented approach to daily work interactions. Experience with Filemaker Pro and other athletically related software programs is important. Excellent organizational skills, emotional intelligence, and the ability to follow directions and maintain detailed records is essential.

Skills

Ability to independently organize, prioritize, and carry out detailed procedures with minimal supervision. Initiative, resourcefulness, strategic thinker, and ability to manage work are essential with particular attention to detail, individual needs, and timelines. Must exhibit tact and mature judgment in handling sensitive and confidential information. Must be willing to lead and work as a team member. Excellent communication and interpersonal skills required.

Employment is conditional upon successful completion of a background check.

MIT is an Affirmative Action Equal Opportunity Employer. MIT is committed to providing a diverse and inclusive culture to best support our faculty and staff, students and student-athletes. Minorities and women are encouraged to apply.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 22840

Meeting Planner and Guest Services

Endicott House

Basic Function and Responsibility

This position entails involvement with all departmental staff requiring effective communication skills. Plan and coordinate all aspects of meetings. Communicate information utilizing MITEH event and property management software. Prepare and distribute all pertinent materials internally and externally. Provide client assistance and staff direction to ensure proper execution of meeting. Perform administrative and clerical tasks associated with meeting planning and provide support to senior management. Attend in person or via zoom weekly “BEO function review” meeting.

Staff Guest Reception desk as required. Assist guests with check in & check out, provide switchboard coverage, concierge services and assisting guests during their stay to make the most pleasant experience. The primary focus is maintaining the highest level of guest satisfaction while presenting a professional image.

Characteristic Duties and Responsibilities:

• Maintain timely communication with clients during planning process.
• Assists in conducting weekly “BEO function review” meeting.
• Distributes planning documents and updates.
• Conduct pre-event tours of facility.
• Answer all guest inquiries in a courteous and professional manner.
• Handle switchboard console and message systems.
• Resolve challenges with professionalism, courtesy for positive outcome.
• Communicates changes with operations staff in a timely manner.
• Acts as a liaison between client and staff.
• Maintain objectivity in stressful and pressured situations.
• Anticipating, preventing, identifying and solving problems.
• Conduct daily tour when on site interacting with clients.

Supervision Received

Direct supervision from Guest Service & Planning Manager.

Supervision Exercised

No direct supervision over staff. Maintains the authority to direct operational staff in serving clients to exceed guest expectations.

Qualifications:

• Associated degree in hospitality management or business preferred.
• 3 years of administrative or event support experience required.
• Hospitality experience and background.
• Strong organizational skills with the ability to handle multiple tasks and work independently.
• Excellent communications skills with the ability to handle multiple tasks.
• Commitment to excellence.

Pay: $24-29/hr.

Schedule:

Part time position to full time potential. Schedule based on business needs to include evening and weekends.

Benefits and Compensation:

This position is eligible for MIT’s extensive benefits package including:

• Best in class health and welfare plans.
• Pension and 401(k) plans.
• Free parking and transit discounts.
• Tuition assistance, career development workshops and counseling, and parenting benefits.
• Generous time off package with 4 weeks of vacation (3 weeks your first year of employment), sick leave and disability coverage, to name a few.
• Ability to work independently and use good judgement.
• Strong organizational skills with the ability to handle multiple tasks.
• A commitment to excellence in guest service.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 23122

Supervisor of Evening Operations

Housing & Residential Services

Position Overview:

The Supervisor of Evening Operations (Housing Unit-12) is to assist and support the HRS Desk Services Manager and the Assistant Director of 2nd Shift and Security Systems in efficiently addressing all evening and overnight housing needs including weekends and holidays. Assists in the supervision of Graduate Desk Worker Program and providing support to the Undergraduate contracted security staff supervisors on 2nd shift and the Night Watch supervisors for the 3rd shift. Evening and overnight operational support will require responding to all dispatched housing related calls which may require evaluation for the appropriate response. Need to work with other departments, such as Facilities, Campus Police, EHS; especially as a first responder during emergency situations. Responsible for the supervision of the evening housing maintenance mechanics.

Principal Duties and Responsibilities (Essential Functions**):

• Provide onsite management and operational coverage for all shifts, including weekends, special closings, and holidays. May be responsible for coverage of additional shifts other than designated shifts.
•  
• Provide reports on evening operations that are accurate, well documented and serve as a valuable information source.
• Work with Campus Police, Facilities and other departments and outside agencies as needed.
• Perform well-being checks following set procedures.
• Develop and implement weekly coverage schedules for normal shifts, vacation and holidays for Housing Unit-12 and maintenance mechanic to support 2nd shift.
• Provide updates to HRS Desk Services Manager, Undergraduate contracted security supervisors, and Night Supervisor of Operations (3rd shift) for any coverage issues impacting operations. Request additional coverage support as needed through HRS Evening Operations Manager.
• Maintain electronic hardware including computer systems, technology and security hardware and radios for Housing Unit-12 staff, Graduate Desk Staff, and Undergraduate contracted security staff. Submit work orders for IT support as needed.
• Assist in implementing programs, policies and procedures as directed.
• Attend required meetings and serve, as appropriate, on staff committees.
• Designated essential personnel in all MIT emergency situations.
• Document all training records of evening operations staff, including onboarding new staff and initiate progressive discipline as needed.
• Other duties as assigned.

Supervision Received

Supervision is received from the HRS Desk Services Manager and the Assistant Director of 2nd Shift and Security Systems.

Supervision Exercised

Supervise, train, coach, discipline, assign scheduling for all Evening Staff including Maintenance Mechanics. This also includes nightly security checks of desks and closed buildings as directed by the HRS Evening Operation Manager or the Assistant Director of Evening Operations. Understand progressive discipline and be able to initiate as needed.

Qualifications & Skills

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

High school diploma or equivalent required. Minimum of two years’ experience in the area of security, emergency response, and building facilities is required.

PREFERRED EDUCATION AND EXPERIENCE:

Bachelor’s degree and/or equivalent combination of education and experience preferred.

Experience in administration of college/university facilities management services, including supervision in the union environment preferred. Excellent organizational skills and the ability to handle multiple tasks, set priorities, work independently, and work well in a fast-paced environment. Must have strong planning and problem-solving skills. Ability to produce clear written and verbal communication, and ability to interact professionally with administrators, faculty, students and departmental personnel. Demonstrate experience with the use of web-based programs including e-mail, word, excel, asset management and security systems. Competency with computer programs like Microsoft Office required. Ability to work in a diverse community and treat all residents, guests, and staff with respect regardless of race, gender, sexual orientation, beliefs, abilities or disabilities, or position or rank within the department.

Working Conditions

Frequent sitting, standing, and walking may be required for long periods of time. Ability to climb multiple levels of stairs. Ability to lift 50 lbs. Required to carry department-issued phone and two-way radio.

Work Schedule

This position is classified as essential personnel which requires working all holidays and emergency/special closings. Regular shifts are 10 hours, 4-days-per-week which includes Friday and Saturday. This position may provide coverage on other shifts as directed by the Assistant Director of 2nd Shift and Security Systems. It is expected that this position will work all holidays and Institute closings.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 23075

HRS Supervisor of 1st Shift Desk Services

Housing & Residential Services

General Summary:

As a critical member of Housing Operations Team, the HRS Supervisor of 1st Shift Desk Services supports Housing and Residential Services (HRS), Division of Student Life (DSL) in providing customer-oriented services for graduate resident communities. Reporting to the HRS Desk Services Operations Manager, the Supervisor of 1st Shift Desk Services is responsible for administrative and operational oversight of desk operations across seven (7) graduate residence halls. The Supervisor of 1st Shift Desk Services will assist the HRS Desk Services Operations Manager in the review and standardization of desk service policies and procedures including check-in and check-outs, record keeping, mail and package handling, and guest/visitor policies to provide timely response to resident and live-in staff needs. The Supervisor of 1st Shift Desk Services will assist with Housing Unit-12 response for emergencies during 8am-4pm shift and monitor the Facilities Operations Center to relay maintenance issues to House Operations Managers or other agencies as needed.

Characteristic Duties & Responsibilities:

• Supervise 7-12 Desk Workers for eight (8) graduate residence halls for 8am-4pm shifts, including weekends, special closings, and holidays. May be responsible for coverage of additional shifts other than designated shifts.
• Respond to all Housing Unit-12 calls including lockouts and emergencies in both graduate and undergraduate residence halls and coordinate additional staffing as required. Relay maintenance issues from Facilities Operations Center to House Operations Managers or Maintenance Mechanics for follow-up.
• Manage payroll, sick time, vacations, and overtime hours with the Supervisor of Evening Desk Services to identify staffing needs and update coverage plans to HRS Desk Services Operations Manager on a weekly basis.
• Facilitate shift relief planning for all desks to ensure staff have ability to take mandatory breaks.
• Evaluate HRS Desk Services Policies Manual and desk procedures and provide recommendations on required changes to ensure consistent operations.
• Develop comprehensive training plan to enable flexibility of staffing to meet operational needs.
• Assess training needs for current staff and develop a comprehensive training plan for new hires to enable flexibility in staffing across graduate residence halls to meet operational needs.
• Actively participate in development and implementation of IT and information sharing applications to enhance desk operations.
• Validate desk information including equipment lists and key control logs to maintain accurate records of keys and equipment under Desk Worker control.
• Review resident check-in and check-out information with House Operations Managers and HRS Desk Services Operations Manager frequently to ensure timely updates to HRS Operations staff including Housing Unit-12 and 2nd shift supervisors.
• Report staff issues and incidents to HRS Desk Services Operations Manager for follow-up actions.
• Report Desk Worker equipment issues to House Operations Managers to enable timely repair and replacement.
• Ensure timely notification of any pertinent issues that may have occurred during your shift to Desk Staff, House Operations Managers, Supervisor of Evening Operations, and HRS Desk Services Operations Manager.
• Expected to work Institute holidays and cover shifts during special closings.

Supervision Received

Supervision is received from the HRS Desk Services Operations Manager and the Assistant Director of 2nd Shift and Security Systems.

Supervision Exercised

Supervise, train, coach, discipline, assign scheduling for all 1st shift Desk Workers. The ability to initiate progressive discipline and follow up with meetings and documentation as needed. Respond to union grievances both orally and in writing.

Contacts Required to Perform Duties

HRS Supervisor of 1st Shift Desk Services must conduct positive interactions with numerous residential and campus partners to be successful. These partners include but are not limited to students, family members, HRS and DSL staff, MIT faculty, Facilities staff, unionized staff, and contractors. HRS Operations Supervisors may also have contact with emergency personnel including the Cambridge Fire Department, MIT and Cambridge Police Departments, and Cambridge/Boston Department of Public Works.

Qualifications

Educational Qualifications: High school diploma or equivalent required. Bachelor’s degree strongly preferred with emphasis on customer service and operations.

Minimum of two to four years’ experience in administration of college/university facilities management services. Strong verbal, interpersonal, and written communication skills and strong customer-service orientation are required as is the desire to work in a collaborative environment. Have excellent organizational and critical thinking skills and the ability to manage multiple tasks, set priorities, work independently, and work in a challenging environment. Demonstrate experience with the use of web-based programs including e-mail and Microsoft Office Suite. Ability to work in a diverse community and treat all residents, guests, and staff with respect regardless of race, gender, sexual orientation, beliefs, abilities or disabilities, or position or rank within the department.

Competencies:

• Must be service-oriented with the ability to collaborate with all members of the MIT community.
• Ability to achieve success in new initiatives and processes by demonstrating commitment to action, information seeking, and service to students.
• Competency in both analytical and conceptual thinking.
• Must have excellent organizational and record-keeping skills.
• Ability to influence others through thoughtful collaboration and engagement in teamwork.
• Experience with computer software (Word & Excel), e-mail, electronic work order tracking systems essential, and web-based technology.
• Demonstrated experience and success working in a multicultural environment with a clear understanding of diversity, social justice, and inclusion in both student and workplace settings.

Working Conditions and Schedule:

• Schedule: 8am-4pm, Thursday through Monday
• Frequent sitting, standing, and walking may be required for extended periods of time. Ability to climb multiple levels of stairs. Ability to lift 50 lbs.
• This position is a full-time position. This position is designated as essential personnel.
• Employment is contingent upon the completion of a satisfactory background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 23183

Assistant Director of Student Organizations and Leadership Development

SOLE

Position Overview:

The Assistant Director of Student Organizations and Leadership Development provides support, advice, and direction to and for MIT students, student activities, groups, and organizations, particularly in the area of leadership development. The Assistant Director will oversee office initiatives including but not limited to the First Year Leadership Retreat, the First Year Leadership Seminar, the Experiential Trips Program, the Rising Leader Program, the Leadership Capstone Program, Student Organization Leader Training and Development, and SOLE Special Events. The Assistant Director will support the collaborative development, implementation, and supervision of a comprehensive student leadership programs area, which meets the needs of a diverse community of undergraduate and graduate students. The Assistant Director provides direct oversight for student leadership development opportunities that contribute to students’ personal growth and development.

This person also encourages diversity, creativity and innovation in program planning, collaborates with multiple campus departments, and encourages ethical decision making among student leaders.

Duties and Responsibilities:

Program Development:

• Supports and advises students, student organizations, and student government, particularly in the areas of student leadership development. Encourages and assists in facilitating students’ efforts to provide a balanced program of social and educational activities that are consistent with the Institute’s mission.
• Facilitates a comprehensive training program to foster student organizations leadership, diversity, and student engagement. Intentionally threads themes of cultural fluency, equity, and social justice throughout training and facilitation of programs.
• Oversees the First Year Leadership Retreat, the First Year Leadership Seminar, the Experiential Trips Program, the Rising Leader Program, the Leadership Capstone Program, Student Organization Leader Training and Development, and SOLE Special Events.
• Research, develop, and implement leadership development programs covering topics on health and wellness, relationships, co-curricular experiences, leadership, and college life.
• Research, develop, and implement a leadership training series for student organization leaders – covering topics including, but not limited to, effective officer transition, cultural competencies, conflict management, negotiation, effective communication, diversity, and ethical decision-making.
• Researches, develops, and facilitates workshops and resources on a variety of leadership-related topics that can be made available to or facilitated for student leaders on an as-needed basis.
• Assists with designing and implementing systems to gather data for reporting and designs surveys to gather feedback from students and program participants. Utilizes assessment data to improve and inform projects, learning outcomes, and program effectiveness; makes changes to programs and initiatives based on findings from assessment in collaboration with the Assistant Dean and Director.
• Assists with developing and advancing opportunities to enhance leadership development, volunteer/community service, and civic engagement program opportunities for a diverse student population; encourages and ensures development of co-curricular programming and the use of volunteer opportunities as vehicles for learning, service and engagement in both local and national contexts.
• Oversee the Student Leader Awards awarded during the annual Institute Awards Convocation.
• Fosters and cultivates an engaging, productive and welcoming culture within the department/department programs and services that actively promotes inclusion, equity and social justice.
• Establishes and conducts walk-in hours to consult with students seeking assistance with leadership issues, questions, or concerns.
• Provide support for all departmental programs and services as needed and appropriate.

Direct Student Group Advisement and Program Planning (including, but not limited to):

• Class Councils: First Year Class Council and Sophomore Class Council.

Administration: Participates in the collaborative administrative functions of the SOLE Office. Specific Duties include:

• Participates in the planning and facilitation of Student Organization Training, including financial and event training.
• Assists with the supervision, management, and prioritization of fiscal efforts within the departmental budget(s) – specifically the leadership programs budget of approximately 200K; develop budget proposals as needed to ensure adequate financial support for leadership programs.
• Shares responsibility with other SOLE staff and student planners for the coordination of activities and events as needed.
• Other Duties as assigned.

Supervision Received:

Direct supervision is received from the Assistant Dean.

Supervision Exercised:

None.

Qualifications and Education:

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

A Bachelor's Degree and 2 years of experience in the area of student organizations, event planning, and/or student union management are required. Must have:

• Proven experience and familiarity with delivering data-driven and outcomes-based programs and curricula in the area of student leadership development.
• Experience in utilizing current leadership and identity development theories.
• Ability to work in a fast-paced, multi-task environment with high attention to detail.
• Experience and skills in conflict resolution, leadership training, and collaboration.
• A demonstrated commitment to and appreciation for issues of diversity and community. An ability to intentionally thread issues of cultural competencies and social justice education within a framework of leadership development.
• An ability to articulate a student activities philosophy and the role of student activities in a high intensity, innovative and ever-changing academic environment.
• Demonstrate ability to work flexible schedules and work independently as a team member.
• Excellent writing and public speaking skills.
• Ability to work in a fast-paced, innovative, and ever-changing multi-task environment.
• Experience and familiarity with social media and online curriculum development.
• Evening and weekend hours are required.

PREFERRED EDUCATION AND EXPERIENCE:

Master’s Degree in Student Personnel and/or Higher Education strongly preferred.

Employment is contingent upon the successful completion of a background check.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.

Apply online. Job Code: 23483