Campus Activities Complex

CAC Resources and Forms

Important Scheduling Information:

• Opening of the Books for future dates: While most requests to CAC should be made through the virtual scheduling system, sometimes you may need a form:
  • Academic Year 2023-2024 Requests (9/6/23 - 5/24/24) - Currently open
  • Fall 2024 Promotional Space Requests - Currently open
  • Spring 2025 Promotional Space Requests - 12/1/24
  • Spring 2025 Mascot Rental Requests - 12/1/24
  • CPW 2025 Requests - TBD
  • Summer 2025 - (6/3/25 - 8/14/25 - no availability 5/25/25 to 6/2/25 because of Commencement/Reunions)
    • Departments - 1/6/2025 @ 10AM 
    • Student Organizations - 2/10/2025 @ 10AM

• Academic Year 2025 -2026 Requests (9/3/25 - 5/22/26)
  • Major event spaces (Kresge Main Stage, Kresge Little Theater, Lobdell, Sala de Puerto Rico, Morss Hall, and Wong Auditorium) Monday, 2/10/25 @ 10AM                            
    opening-instructions-large-event-space-final-2.pdf (146.51 KB)

• Mid-level and small event spaces – Monday, 3/10/25 @ 10AM                   

• Requests within 96 hours (be sure to call first, before filling out a form):
   
  • ^{Department Space Application 11-1-22 (1).docx}
  • ^{Student Space Application 11-1-22 (1).docx}  (must be submitted in person by a reservation signatory with student ID)
• Requests for CAC event support in non-CAC spaces and student lounges
   
  • Requests to activate a virtual scheduling account: /node/7183
• While student group events are not charged event support fees, departments sometimes are. To find out more, consult these rate sheets:  
• ^{2024- 2025 CAC Event Support Fees}

• CANCELLATION POLICIES: If you need to cancel a reservation, please note, the space you have reserved will dictate the allotted time necessary to cancel your event without assessing a cancellation fee. If your event is in a CAC major event space, we require at least three (3) weeks notification prior to the event date. All other CAC spaces require at least two (2) days prior to the event date. Space is at a premium at MIT, and failing to cancel prohibits other groups from having their events. Additional charges will be levied for any setups and breakdowns required because of a failure to cancel.

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Many additional resources exist on campus to help make your event a success.  Resources to find the links to many helpful website and services including:

• MIT Event Planning Guide
• Atlas
• Information Center
• Conference Services
• ADA 
• Sustainability
• Technical Services
• MIT Caterers
• Environmental, Health, and Safety Office
• Public Art Projects