TechCASH Sales/Reader Rentals


MIT DSL Business Services makes TechCASH card readers available to the MIT Community for sales and events.  MIT Student Groups with SAO approval as well as MIT DLCs may use this form to request authorization to host a sale where TechCASH will be used to purchase goods and services, either through rental of a TechCASH card reader or by submission of an Excel sheet.  TechCASH card readers can also be rented for event activities where no payments are collected.

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TechCASH Sales/Reader Rentals Order Form

Contact Information

Name of ASA recognized student group
Person authorized to submit request
Please note that all student group requests will be sent to the Student Activities Office for approval. Additionally, no person or group may accept TechCASH sales manually until approval is received from the TechCASH office. Any person or group that submits an Excel file that did not receive prior approval, will have the file returned to them unprocessed.

Request Details

Please enter the first day you will capture sales or activities.
Please enter the last day of sales or activities capture.
For TechCASH Sales with Card Reader, please note that only authorized persons are permitted to log in to the device to accept sales. You may request authorization for up to two additional group members by entering their names and MIT ID numbers below.

Financial Information

Please enter the SAP Cost Object to charge the card reader rental or Excel sheet processing fees.
If you are accepting TechCASH payments, please enter the SAP Cost Object for remittance of sales proceeds. Sales will be posted to GL#801018.

Card Reader Rentals for TechCASH Sales
MIT Student Group with SAO approval: First 2 business days free, $5 per day thereafter.
MIT DLC's: $5 per day

Excel Sheet Submission for TechCASH Sales
$5 processing fee per Excel sheet for collecting sales

Card Reader Rentals for Activities
Set up Fee: $50 + $5 per day.

Terms and Conditions (Read Carefully)

MIT DSL Business Services makes available to the MIT community a discretionary spending program accessible through an automated Stored Value Card System (TechCASH). The undersigned MIT affiliated group desires to provide goods and services to the MIT community utilizing the TechCASH program.
  • This agreement will commence on the start date and remain in force until the end date as indicated above.  This web form must be submitted at least 2-3 business days in advance of the sale or rental to be considered valid.  MIT Student Groups must receive approval for the sale from the Student Activities Office prior to collecting sales.
  • For TechCASH sales with card reader, the TechCASH Office will pay the MIT Student Group or DLC via SAP journal voucher within 2-3 business days from the date the equipment is returned, less the applicable card reader rental fee and any additional fees as listed on this document. For TechCASH sales with Excel sheet, the TechCASH Office will pay the MIT Student Group or DLC within 2-3 business days from the submission of the sales sheet less the applicable file submission fee.  For card reader rentals for activities, the TechCASH Office will charge the MIT Student Group or DLC for the cost of the rental plus any additional fees as listed on this document.
  • For card reader rentals, the MIT Student Group or DLC must make arrangements with the TechCASH Office to pick up the card reader(s) and receive training at a scheduled time. If the representative for the MIT Student Group or DLC fails to arrive at the scheduled time, no card reader will be provided.  MIT Student Group or DLC must return terminal to the TechCASH Office at the time scheduled in advance of the rental following their last rental day.  Late fees and suspension of future rentals will apply if the terminal and accompanying equipment is not returned at the scheduled time.
  • Unreturned or damaged terminals and other equipment will be charged to the MIT Student Group or DLC at full replacement value.
  • For TechCASH sales with Excel sheet, the MIT Student Group or DLC must first collect payment information on a physical sign in sheet for customers to sign.  This sheet must collect all the following information: MIT ID number, full name, amount paid, S (student) or E (employee), and the customer's signature. The MIT Student Group or DLC must ensure that this information is accurate and legible.  This information (excluding signature) must be transferred in exact order to the Excel sheet template(s) provided on this page for processing, and shall be sent by e-mail as instructed no later than three business days following the end of the event. *No Date Extensions*
  • The MIT Student Group or DLC must retain the original sign-in sheet to varify any disputed payments, and must turn in the original sign-in sheet upon the request of the TechCASH Office.
  • Any transaction rejected for insufficient funds or wrong ID numbers will be the responsibility of the MIT Student Group or DLC.
  • The MIT Student Group or DLC agrees to pay the associated card reader rental fee, or file processing fee, plus any other fees as noted within this agreement.
  • The MIT Student Group or DLC is financially responsible for all transactions processed through their card reader to the TechCASH system. The MIT Student Group or DLC is responsible for the safety and security of the TechCASH card reader, and to ensure all transactions are conducted by authorized personnel.
  • The MIT Student Group or DLC is prohibited from accepting TechCASH in payment for alcoholic beverages, tobacco products, or lottery tickets.
  • The MIT Student Group or DLC may not loan this terminal to any other entity, nor may it conduct TechCASH transactions on behalf of any other entity.
  • The TechCASH Office may terminate this agreement at any time, for any reason, including attempted tampering and/or hacking of the card reader (or related peripherals), using the terminal for anything but conducting legitimate TechCASH transactions, accepting TechCASH for the above listed prohibited transactions, or intentionally conducting improper transactions. Using the terminal for anything other than conducting TechCASH transactions is prohibited. Violations may be reported for disciplinary action.

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