Reporting an Act of Discrimination, Bias Incident, or Hate Crime
Concerns regarding students or student clubs/organizations: Please use the Harassment, Discrimination, Bias, and Hate Incident Reporting Form to notify the Institute about an incident committed by a student or student club/organization. If students have concerns about bias incidents, they are encouraged to seek assistance from a Community Partner or another trusted resource on campus. For questions about the reporting process, please contact the Title IX & Bias Response Office at email@example.com or (617) 715-4080.
Concerns regarding faculty or staff: To report an incident committed by a faculty or staff, individuals should contact Human Resources of consult with their Academic or Administrative Department. Individuals are also encouraged to review Human Resources’ Complaint Process and Resolution website. Please note that completing the “Harassment, Discrimination, Bias, or Hate Crime Reporting Form” does not constitute filing a complaint with Human Resources. However, based on the nature of your report, the BRT may inform the Human Resources Department of the concern you have raised.
Regardless of affiliation (i.e., student, faculty, staff), in the event of an emergency, a concern about someone’s safety, or if they believe a hate crime may have been committed, individuals are encouraged to contact the MIT Police.
While the BRT’s response may vary depending on the unique facts and circumstances in each report, the BRT will typically follow the steps outlined to the right.
Upon receiving a report of bias or discrimination alleged to have been committed by an MIT student or students, the BRT will make an initial determination, based on the information immediately available, as to how to respond to the reporting party.
In general, because we are unable to follow up with the reporting party, the BRT will likely take no action regarding anonymous reports, although if a person alleged to have committed an act is identified, and the BRT believes the reporting party’s anonymity can be protected, the BRT may contact the alleged perpetrator to address any ongoing safety concerns. These reports will be used for data-gathering purposes. When deciding whether to take action on an anonymous report, the BRT will weigh the reporting party’s request for anonymity with the Institute’s commitment to provide a reasonably safe and non-discriminatory environment. If the BRT determines action is needed, any potentially identifying information about the reporting party will be kept confidential to the extent possible.
Non-Anonymous Reports1. Initial Determination
A member of the BRT will follow up with the reporting party to discuss the situation and determine the desired outcome. The reporting party’s request for resolution will be strongly considered by the BRT and honored to the extent reasonably possible, taking into account the Institute’s commitment to provide a safe and non-discriminatory environment to the broader community. In the event the BRT determines the reported conduct could be considered a hate crime as defined above, the MIT Police will be contacted and will lead the immediate response plan. If the BRT believes any additional response is necessary, it will coordinate the response in consultation with the MIT Police.2. Reviewing Reporting Options
The BRT or a colleague from another campus office with expertise in the reported conduct will contact the reporting party to review reporting options and discuss their desired outcome. Options include, but are not limited to, filing a formal complaint with the Committee on Discipline (COD), filing a report with the BRT for statistical tracking purposes, and/or requesting training or educational follow up with an individual or group.
3. Developing a Response Plan
If the reporting or impacted party chooses to file a formal complaint with the COD, the BRT can work with the Office of Student Conduct to assist the reporting party in initiating the complaint. As set forth in the COD Rules and Regulations, the Chair of the COD can request from the Division of Student Life (DSL) a fact-finding investigation. It is expected that in most cases involving students, DSL will request that the fact-finding investigation be conducted by Investigators from the Title IX & Bias Response Office. Following any investigation, a written report will be provided to the COD to assist it in making its findings and, if necessary, determining sanctions. If the reporting or impacted party, or the BRT, determines an informal response is needed, the BRT will coordinate with relevant campus stakeholders to create a response plan. The response plan may include reasonable accommodations for the reporting or impacted party such as counseling, health care, academic support, or assistance with changing living arrangements, class schedule, or work schedule. The response also may include educational follow up with an individual or group, training and outreach, no-contact requests, awareness campaigns, etc. All reported cases will be documented by the BRT for tracking purposes.
4. Implementing, Monitoring, Re-assessing, and Following Up on the Plan
The BRT will regularly review cases to ensure the response plans are implemented. The BRT may decide to refer an individual to other MIT resources or offices for additional assistance or response. The BRT, with assistance from appropriate resources, is responsible for monitoring any response plan and coordinating any changes or adjustments to the plan as necessary depending on the facts and circumstances as they develop.5. Documenting the Results of the Process
The BRT will keep records of its process and document the results of its assessments and response plans. These records shall be maintained by the chair or designee.