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Summer 2021

Rent Pause


As you may know, sublicensing is currently unavailable to residents due to the ongoing pandemic.  In an effort to accommodate residents who traditionally sublicense their housing assignments during the summer, Housing & Residential Services (HRS) has developed a process to pause your rent responsibility from June 1, 2021 to August 31, 2021.  Please see below to learn more.

 

The Process

 

STEP 1: Submit Summer Departure Form (Available Starting April 1)

Graduate residents who are electing to leave during the summer and would like to suspend their rent must complete the Summer Departure Form (which will become available starting April 1) within the MyHousing portal at least seven days before your anticipated departure from campus.

A confirmation with checkout procedures will be emailed to you when the form is processed. Rent will resume when you return to campus OR September 1, 2021, whichever occurs first. Rent will begin on September 1, 2021 even if you elect to return later in the fall semester. If you are an international student, HRS will work with the International Students Office to adjust rent responsibility for students with late arrivals due to COVID- 19 related visa and travel delays.

Students are eligible to pause their rent only between June 1, 2021 - August 31, 2021.  Residents who suspend rent during the month of August must have a signed 2021-2022 housing license agreement.  Rent may only be paused once during the summer.

STEP 2: Prepare for Departure

Due to the fluidity of COVID-19, residents who are temporarily leaving campus with the intention of returning for the fall semester may leave their belongings.  It is recommended, however, you leave your belongings in a neat and tidy manner, ready for the possibility of needing to be packed or moved in case you are unable to return to campus.  

Even if you are temporarily leaving your housing assignment, remember to take all valuable items with you and discard any unwanted and perishable items.  Trash receptacles and recycling bins will be supplied for each residence hall. If you have any questions about readying your apartment or in-residence resources, please contact your House Operations Manager.

STEP 3: Turn in Your Keys

After you have completed the Summer Departure Form and receive confirmation of your departure, please ensure you deposit your keys at the front desk of your residence hall prior to departure.  Additional checkout details will be provided within your confirmation message. Rent will only be paused once you have completed these steps.  If you have any questions about returning your key, please contact your House Operations Manager

 

Additional Information

 

Mail

For students who are leaving for an extended period, please observe the following guidance relative to receiving mail while you are away from campus:

To update your address before your scheduled move-out date above, you can enter your new address in the Temporary Address field.

  • Residents of Ashdown House, The Warehouse, 70 Amherst Street, and Sidney-Pacific should complete a mail forwarding form, which is available at the front desk.
  • ​Residents of Edgerton House, Tang Hall, the Graduate Tower at Site 4 and Westgate Apartments should complete a Change of Address Form, which is available on the United States Postal Service website.  Please complete this form or a forwarding address card at the U.S. Post Office TWO (2) WEEKS PRIOR TO MOVE OUT DATE. Mail is forwarded by the Post Office for 30 days after your departure. 

Regarding mail addressed from the Institute, you can also edit your Term Address in WebSIS AFTER your scheduled move-out date above.  Please note that the Term Address field will not be editable until the day after your on-campus billing has ended. 

IMPORTANT: Mail cannot be forwarded to international destinations. Please notify Student Financial Services, couriers, businesses and friends of your new address. Any mail which is sent to your address after your departure will be “returned to sender.” 

Returning to Campus

All residents returning to campus will be required to adhere to the graduate resident return process which includes requesting a return date, COVID-19 testing upon arriving to campus, a seven-day quarantine and a second COVID-19 test from MIT Medical.*  Please visit the webpage linked above to learn more.   

*Due to the evolving nature of the COVID-19 pandemic, please be advised that this guidance is subject to change.  

What does it mean to quarantine? 

The quarantine process limits a person’s movement during the period when it is unclear whether they have the virus.  If a person is quarantining after traveling, they will be instructed to limit their movements outside of their rooms during the quarantine period (seven days between COVID-19 tests).  That means you cannot have direct contact with anyone else and you must stay in your room except to use your assigned bathroom or to get packages or food while wearing a face covering.

Residents who need to launder items will be required to wear a face covering and avoid touching door handles directly or using elevators while outside their room. Students should use the available WashLava app to ensure washer/dryer availability before leaving their room.  Residents can also leave the building for about an hour to exercise each day, wearing their face covering the entire time. While outside the room, residents must keep six feet apart from other people and wear a face covering at all times, including around people known to the resident.

If You Are Unable to Return Due to COVID-19

If circumstances change and you are no longer able to return to campus for Fall 2021, please submit a Fall Termination Form within the MyHousing portal. Please note that terminating your fall assignment will cancel all future assignments. If you have a continuing license agreement, you will be required to participate in the Spring 2022 housing allocation or waitlist processes. While we cannot guarantee you spring housing, we will prioritize and place you in an assignment based on your preferences and space availability. Additional information about the Spring 2022 allocation will be available in late 2021.

If you are an international student, HRS will work with the International Students Office to adjust rent responsibility for students with late arrivals due to COVID- 19 related visa and travel delays.

Students terminating their fall housing may consider using Piece by Piece Moving and Storage as an option to coordinate storage, move out, and shipping needs. All residential students will be able to access an MIT-specific we site to learn more about services and rates, as well as to begin logging orders for undergraduate storage or shipping and for graduate storage and shipping at the expense of the resident.  Students who are experiencing a financial hardship are encouraged to apply for financial assistance through the Graduate Student Short-Term Emergency Fund.