Student Activities Office 2nd Level

Event Planning

This portion of the SAO site is designed to help students and student organizations in the planning, preparation, and running of events and programs at MIT as well as information and tools for success. We have tried to make this as user-friendly as possible, providing you with the information and procedures we find is most key for student groups to be aware of in their planning process. For more in depth information check out the Student Organization Handbook created by the Student Activities Office or the Event Planning Guide, created and maintained by the Campus Activities Complex (CAC) and the Student Activities Office.

In July 2014, the Digital Events application went live within the Atlas Portal.  This application will entirely replace the three part, carbonized forms used to register events required by MIT Policies and Procedures. Student planners should note that not all MIT spaces are accessible within this new inventory and that the scheduling of any/all campus venues should still be done directly with the department who manages the requested space.  For any questions about this new process feel free to bring in your laptop to the SAO and the staff can assist you with this new process.  In additon there is an event planning training module on the Atlas site that we recommend all students review prior to scheduling an event.  

Some of this information will be specific to ASA recognized student organizations that are not dorm communities or FSILGs. If you are planning an event in a dorm or an FSILG, we recommend checking out this website and then connecting directly with Residential Life Programs or the Fraternities, Sororities, and Independent Living Groups Office to learn more about their specific policies and registering events in those communities.

IMPORTANT FALL STUDENT ORGANIZATION DATES 

FALL ASA MIDWAY 

August 29, 2014 3-5pm Johnson Athletic Center 

Financial Signatory Training Seminars 

Monday, September 8- Thursday, September 11, 2014 6pm-7:30 pm Room 4-237 

Tuesday, November 4 & Wednesday, November 5, 2014 6pm-7:30 pm Room 4-237 

Fall Leadership Opportunities 

Provincetown Retreat- September 19-21, 2014 Provincetown, MA. Meals and transportation providedRSVP to afran@mit.edu to reserve space.  

Emerging Leaders Conference- September 27-28, 2014 MIT Endicott House.  Meals and transportation provided. Register here

Diversity Leadership Conference- October 17-19, 2014 Camp Burgess & Hayward.  Meals and transportation provided. Register here

Community Catalyst Leadership Program Application deadline- November 20, 2014 

Advising Support 

We can also provide support in the following areas:

If you have questions after reviewing this site, please contact sao-staff@mit.edu