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Initial Meeting
with the OSC

Initial Meeting with the OSC

What to expect


About the Initial Meeting

Following receipt of a complaint, the Office of Student Conduct (OSC) will notify the respondent that a complaint has been received and will provide a list of policies alleged to have been violated.  The respondent is required to meet with OSC for an initial meeting.  The purpose of this initial meeting is to give the respondent an opportunity to respond to the allegations and discuss the procedures used by the Committee on Discipline (COD) to resolve complaints.



Step 1: Schedule Your Appointment

  • Do not schedule your appointment during a time when you have class, a lab, or other academic requirement.
  • If your schedule changes, you are sick on the date of your appointment, or you have another unforeseeable circumstance, contact us to reschedule.



 Step 2: Prepare Yourself and Your Materials

  • Review the letter you recieved and possible relevant policies, including the Mind and Hand Book.
  • Consult the Rules of the Committee on Discipline.
  • Gather any material or information relevant to this case and bring it with you to the meeting.  
  • Consider what questions you have.  Prepare a list of questions you would like to ask and topics you would like to discuss.
  • Consider bringing an advisor to this meeting.  Your advisor can be any person of your choice who is not an attorney or a member of the media, with the exception that attorneys are permitted to serve as advisors to complainants and respondents in cases involving allegations of sexual misconduct, intimate partner violence, or stalking.  Your advisor can help you think of what questions to ask and how you’ll prepare going forward.
  • Consider who you might have serve as a witness.
  • If you have a disability and need an accommodation, please contact Student Disability Services at 617-253-1674 or sds-all@mit.edu.
  • If you would like assistance with language translation, please notify us so that appropriate arrangements can be made.
  • Remember that you don’t have to ask all your questions in this initial meeting.  You can have as much follow-up contact as you would like.





Step 3: During Your Appointment

  • Your initial meeting is typically a one-on-one conversation with the OSC staff member who sent the letter instructing you to schedule a meeting. 
  • The purpose of the initial meeting is for you to have an opportunity to respond to the complaint and share your side of the story. No final decision will be made at this meeting.  
  • You will receive an overview MIT's disciplinary process.
  • You will have an opportunity to share your perspective about the situation that led to the meeting, to respond to the complaint, and to provide all relevant documentaiton, witnesses, and other material.
  • At the conclusion of the meeting, next steps will be identified and clearly explained.
  • During the meeting, you will have the opportunity to ask any questions you have about the complaint resolution process, the allegations that have been made, and your rights and responsibilities as a member of the community.





Step 4: Follow-Up

  • At the end of your meeting, next steps will be explained and possible outcomes will be discussed.
  • Following your initial meeting, you will have the opportunity to submit a written reply to the complaint. If you choose to do this, you have 5 business days to submit your written response.
  • After you have submitted your response or the deadline to submit it has passed, the Chair of the COD will review your case and decide which method to use to handle the case.  Most cases are handled through the administrative resolution method.  In that method, the Chair will decide after reviewing the complaint and your response whether to find you responsible for the alleged violations and, if so, what sanctions are appropriate.  You will be notified by letter of the Chair's decision.  The Chair may also select another resolution method.  In that case, OSC will notify you of the method being used and meet with you to explain next steps.
  • You are encouraged to keep in regular contact with OSC while your case is pending.