with the OSC
Initial Meeting with the OSC
What to expect
About the Initial Meeting
Following receipt of a complaint, the Office of Student Citizenship (OSC) will notify the respondent that a complaint has been received and will provide a list of policies alleged to have been violated. The respondent is required to meet with OSC for an initial meeting. The purpose of this initial meeting is to give the respondent an opportunity to respond to the allegations, provide an opportunity for the respondent to reflect on and learn from his or her behavior, and discuss the procedures used by the Committee on Discipline (COD) to resolve complaints.
Step 1: Schedule Your Appointment
- Please call OSC to schedule your appointment rather than emailing.
- Do not schedule your appointment during a time when you have class, a lab, or other academic requirement.
- Plan to arrive about five minutes early for your scheduled appointment. You will be asked to complete a short form with your identifying and contact information before your meeting begins.
- If your schedule changes, you are sick on the date of your appointment, or you have another unforeseeable circumstance, contact us to reschedule.
Step 2: Prepare Yourself and Your Materials
- Read all the documents you have received or written.
- Review the Mind and Hand Book, particularly the sections you are alleged to have violated.
- Consult the Rules of the Committee on Discipline.
- Gather any material or information relevant to this case and bring it with you to the meeting.
- Consider what questions you have. Prepare a list of questions you would like to ask and topics you would like to discuss.
- Reflect on the situation that prompted your meeting with Student Citizenship. What factors influenced your behavior? What can be learned from this situation?
- Consider bringing an advisor to this meeting. Your advisor can be any person of your choice who is not an attorney or a member of the media, with the exception that attorneys are permitted to serve as advisors to complainants and respondents in cases involving allegations of sexual misconduct, intimate partner violence, or stalking. Your advisor can help you think of what questions to ask and how you’ll prepare going forward.
- Consider who you might have serve as a witness.
- If you have a disability and need an accommodation to participate in the initial meeting or any part of the OSC/COD process, please contact Student Disability Services at 617-253-1674 or email@example.com.
- If you would like assistance with language translation at your initial meeting with the Office of Student Citizenship, please notify us so that appropriate arrangements can be made.
- Remember that you don’t have to ask all your questions in this initial meeting. You can have as much follow-up contact as you would like.
Step 3: During Your Appointment
- Your initial meeting is typically a one-on-one conversation with the OSC staff member who sent the letter instructing you to schedule a meeting. The person you meet with is skilled at interacting with college students, handling cases like yours, and creating learning from similar situations. The person you meet with is not an attorney or a police officer. The initial meeting is educational, not adversarial.
- The purpose of the initial meeting is for you to have an opportunity to respond to the complaint, share your side of the story, reflect on what happened and what you can learn from this situation, and identify next steps for interacting with MIT's discipline process. No final decision will be made at this meeting.
- At the start of your appointment, you will receive an overview MIT's disciplinary process and the privacy of your records and the information you share during your meeting will be explained.
- Then you will have an opportunity to share your perspective about the situation that led to the meeting, to respond to the complaint, and to provide all relevant documentaiton, witnesses, and other material.
- You will also be given an opportunity to engage in a structed reflection about your behavior and the situation that led to your meeting with OSC. The goal of this reflection is to enable you think deeply about how you interact with others in a community context, how you make decisions, and what changes you might make as a result of this new thinking.
- At the conclusion of the meeting, next steps will be identified and clearly explained.
- During the meeting, you will have the opportunity to ask any questions you have about the complaint resolution process, the allegations that have been made, and your rights and responsibilities as a member of the community.
Step 4: Follow-Up
- At the end of your meeting, next steps will be explained and possible outcomes will be discussed.
- Following your initial meeting, you will have the opportunity to submit a written reply to the complaint.
- After you have submitted your response or the deadline to submit it has passed, the Chair of the COD will review your case and decide which method to use to handle the case. Most cases are handled through the administrative resolution method. In that method, the Chair will decide after reviewing the complaint and your response whether to find you responsible for the alleged violations and, if so, what sanctions are appropriate. You will be notified by letter of the Chair's decision. The Chair may also select another resolution method. In that case, OSC will notify you of the method being used and meet with you to explain next steps.
- You are encouraged to keep in regular contact with OSC while your case is pending.