Student Outside MIT Dome

Undergraduate
Student
Policies

Updated September 1, 2021


MIT is closely monitoring the ongoing COVID-19 situation and taking action to protect the health and wellbeing of MIT students, faculty, and staff, as well as our neighboring communities.  Below are updated policies for undergraduate students that have been guided by MIT Medical and the Institute’s Emergency Management Team, and reviewed by undergraduate Heads of House, DormCon, and other campus partners.

MIT will continue to make policy adjustments and implement additional measures as necessary. Any updates to housing policies will be posted to this webpage.

We're in this together.


MIT encourages students to be attentive to building good communications with others who live near them, who are in the same lab, or with whom they share classes. If students are concerned about the behaviors of other students relative to COVID-19 and health risks, they can report this information through the COVID-19 Public Health Concern Report Form. Concerns about the behaviors of non-student members relative to COVID-19 and health risks may be reported to the MIT Hotline.


COVID-19 Student Policies
 

All individuals in Covid Pass and who are in compliance with Covid monitoring health policies can access non-residential campus buildings through access points they used prior to Covid, rather than through fixed, assigned access points.

Residents in campus housing and the FSILGs can access the residences as they did prior to Covid and must be in compliance with Covid health monitoring policies. Students who are out of compliance for their daily attestation and testing requirements will be restricted from accessing non-residential campus buildings. Students will no longer be restricted from accessing residential buildings. Restricting access to residential buildings for non-compliance with daily attestation and testing requirements may be reinstated during the semester if compliance rates warrant this action. 

It is required that all students be knowledgeable about and adhere to MIT’s current COVID-19 policies. Doing so is important not only for your own wellbeing, but for the safety and wellbeing of those around you—other students, faculty, staff, and our Cambridge-area neighbors. 

Failure to comply with these policies may result in a referral to the Committee on Discipline. MIT reserves the right to take interim measures—including immediate removal from Institute-approved housing—to protect MIT and surrounding community members.

The Committee on Discipline (COD) has authorized the Office of Student Conduct and Community Standards (OSCCS) to use an expedited process to resolve alleged COVID-19 policy violations.  Please visit the OSCCS website for additional information.

In addition to these COVID-19 policies, the Mind and Hand Book is MIT’s guide for student conduct and behavior. The handbook contains standards, guidelines, regulations, and procedures pertaining to academic integrity and non-academic behavior, and policies for all undergraduate and graduate students. Specific information about other housing policies is available on the Housing & Residential Services website.  In the event of any inconsistency between the Mind and Hand Book and these COVID-19 policies, the COVID-19 policies govern.

The health, safety, and general welfare of MIT students are of the utmost concern to the Institute. MIT recognizes that there may be circumstances in which the potential for disciplinary action for violations of Covid-19 Student Life policies could act as a barrier to students who want to seek critical assistance for themselves or others and/or report an incident involving a serious violation of Institute policy.

In instances where students may have violated Covid-19 student policies (Graduate | Undergraduate) related to another incident they wish to report or seek assistance for, the following apply:

  • If a student seeks medical attention for themselves or other(s) for an alcohol or prohibited substance-related medical emergency, MIT will apply the Good Samaritan Amnesty Policy and will also treat the violation of Covid-19 policies primarily as a health and safety matter, not as a disciplinary incident.
  • If a student reports or files a complaint or otherwise participates in the investigation or resolution (other than as a respondent) of serious violations of Institute policy (for example instances of sexual misconduct, hazing, possession of weapons or dangerous objects, etc.), MIT will not pursue disciplinary action against the student for violation of any Covid-19 Student Life policies.
  • If a student self-reports their own behavior that violates Covid-19 policies to MIT Medical, the information is protected by HIPPA and will not be shared with the Committee on Discipline for disciplinary action. This includes contact tracing.

Students or student organizations who call for help or report violations under this policy may still be required to comply with wellness follow-up, including, but not limited to: educational requirements, guidance by medical or public health officials, and quarantine and self-isolation.

This statement of amnesty applies to violations of Covid-19 Student Life policies but does not preclude MIT from taking disciplinary action to address other serious or flagrant violations of MIT policy including, but not limited to, violence, sexual assault, harassment, serious property damage, hazing, or the manufacture, sale, or distribution of prohibited substances. It also cannot preclude or prevent action by police or other legal authorities. In cases where there have been other violations of Institute policy, calling for assistance for an individual in need of help may be considered a mitigating factor in any disciplinary process arising out of such violations.

All students, spouses and partners, and eligible dependents are required to upload proof of their Covid vaccination in the MIT Atlas App or at covidvaccine.mit.edu and report their vaccination status in Covid Pass by July 30, 2021. Students needing a medical or religious exemption should contact MIT Medical. Students exempted for medical or religious reasons should confirm that their exception request has been approved before coming to campus.

Students and residents who have not submitted proof of full vaccination or received an exemption by July 30, 2021, will not be able to access non-residential campus buildings after that date until and unless they satisfy the requirement. 

If a student has not completed the vaccine reporting requirement, registration will be placed on hold and they will not be able to move into Institute housing. Students must clear all holds to proceed with registration and move in.

Pending or partially vaccinated students should get a second shot of the vaccine (Pfizer or Moderna only) at a local pharmacy as soon as possible.

Unvaccinated Students

Students who are unvaccinated upon arrival to campus due to experiencing temporary barriers to accessing the vaccine, should get vaccinated at MIT Medical within two (2) days of their arrival to campus.

Unvaccinated individuals should act with an abundance of caution on and around campus during the initial testing period (7 days) when it is unclear whether they have the virus and during the entire time prior to their being fully vaccinated.

The following applies to ALL unvaccinated arriving students, both those who live in Institute-approved housing and those who live elsewhere but will need to access campus:

  • New arrivals should monitor for any symptoms for 7 days (testing on days 0, 4, 7) and per MIT policies, wear a face covering in all settings with other people (whether others are vaccinated or not), and get vaccinated.
  • Unvaccinated individuals are allowed to participate in campus activities (indoors and outdoors) with others and must wear face covers at all times. For example, unvaccinated individuals are permitted to go to a vaccine clinic, get tested, pick up food or a package at the desk, grab take out at a dining hall, attend orientation events, and classes and research endeavors.
  • Unvaccinated individuals may want to talk to their supervisor or instructors about any potential arrangements that may need to be made while completing their vaccination requirement.

A Covid-19 vaccination is required for community members seeking to participate in MIT-sponsored international or domestic travel, unless the traveler has an approved medical or religious exemption

Using COVID Pass, students must complete a health screening questionnaire each day to determine whether they have symptoms that may be associated with COVID-19 as established by the CDC. In addition, students will be asked to attest that within the past ten (10) days they have not tested positive for COVID-19, and are not aware of coming into close contact with anyone who they know has COVID-19 symptoms or who has had a positive test for COVID-19.

Students who are out of compliance for their daily attestation will be restricted from accessing non-residential campus buildings. Students will no longer be restricted from accessing residential buildings. Restricting access to residential buildings for non-compliance with daily attestation and testing requirements may be reinstated during the semester if compliance rates warrant this action.

DAPER facilities are open for MIT students, staff, and faculty, and members who are not in Covid Pass (including alumni, affiliates, non-MIT community members).

Facility Access

Access to DAPER facilities will be limited to DAPER members, including spouses, partners, and dependents, who are fully vaccinated or who receive a medical or religious exemption by July 30.

Minors, including children under the age of 12 who are not yet eligible to be vaccinated, may access DAPER facilities if they are DAPER members or enrolled in DAPER programing. 

Face-coverings in DAPER

Face-coverings are required indoors regardless of vaccination status until further notice. DAPER policy aligns with MIT face-covering requirements. There are some limited exceptions, including for student athletes actively engaged in competition and swimmers in the pool. During indoor athletics competitions, face-coverings will be required for student athletes not engaged in competition, sideline personnel, staff, officials, and spectators.

Youth under the age of 12 will be required to wear a face covering while engaging in all DAPER activities until the vaccine become available for this population. 

Events in DAPER

All DAPER events and activities must follow Institute policies and protocols related to face-coverings, visitors, distancing/space capacity, and more. The latest policies are available on MIT Now.

Athletics competition will resume in compliance with all applicable Covid-19 health and safety protocols.

Indoor Events: For indoor events and competitions, spectators and event attendees will be required to use Tim Tickets, MIT’s new visitor and event system, for contact tracing purposes. Tim Tickets allows Covid Pass holders and event organizers to invite visitors and event attendees to campus and issue them a digital pass referred to as a “ticket.” Tim Tickets visitors and event attendees must provide contact information and attest to being fully vaccinated against Covid-19 or have a religious belief or medical condition that prevents them from receiving the vaccine.

Until Tim Tickets are deployed, all spectators and attendees of indoor events will submit their contact information via an online registration/QR system. This information will be retained for 14 days.

Outdoor Events: DAPER will not require the use of Tim Tickets for attendee registration and attestation of vaccination status for spectators at outdoor athletic competitions. MIT strongly encourages campus visitors and event attendees who are not using Tim Tickets to be fully vaccinated against Covid-19 unless they have a religious or medical exemption.

Requirements when arriving or returning to campus:

Students are required to complete a SARS-CoV-2 test upon moving into a residence hall or FSILG, to be administered by MIT Medical. Students are required to test upon move-in to their residence hall or FSILG or during the next available testing period if testing is unavailable at the time of arrival to campus.

All students are required to test again on day 4 and on day 7 after their arrival to campus.

Requirements to maintain access to campus:

Students are required to comply with MIT’s COVID-19 testing expectations while living in Institute-approved housing or accessing campus facilities, as well as undergo additional viral testing as directed by MIT. 

All students and residents of Institute-approved housing (students/spouses/partners) or accessing campus buildings at least weekly need to be tested for Covid two times each week.

Students who are out of compliance with Covid testing requirements will be restricted from accessing non-residential campus buildings. Students will no longer be restricted from accessing residential buildings. Restricting access to residential buildings for non-compliance with daily attestation and testing requirements may be reinstated during the semester if compliance rates warrant this action.

Should conditions change, students must follow MIT Medical’s updated recommendations on testing cadence.

INFORMATION FOR ALL EVENTS IN RESIDENCE HALLS, FSILGS AND FOR STUDENT ORGANIZATIONS

Covid policies

Additional guidance for event planners is available in this FAQ (a guide specific to residence halls and FSILGs is in development).

Face-coverings at events (see below for face covering policy for individuals)

Until further notice, face-coverings must be worn at all events and gatherings held indoors. For unvaccinated individuals, wearing a face-covering outdoors is required when unable to maintain three feet of physical distance from others.

RESIDENCE HALLS AND FSILGS

All residence hall and FSILG events must be registered using the Atlas event registration system.

Students are strongly encouraged to hold events and gatherings outside whenever possible.

Events and activities that include attendees who are not in Covid Pass are required to follow additional protocols: 

Residence hall and FSILG access:   

  • Event attendees may access MIT’s residence halls and FSILGs if being escorted by a Covid Pass holder.
  • All event attendees need to sign in to the residence and provide their name and phone/email for contact tracing purposes (this is in addition to other event management protocols). This information must be retained for 14 days. 
  • For residence halls only:  For events with guest pre-registration, event planners need to provide the security desk/front desk with the list of attendees one hour before the event begins. Any additions to the guest list should be provided to the desk as soon as possible.
  • Tim Tickets required for indoor events: Beginning in mid-September, student event organizers are required to use MIT’s new Tim Tickets system to collect contact information for ALL event attendees (including those in Covid Pass and those not in Covid Pass) at all indoor events (on or off campus). Information collected will be used for contact tracing purposes only.
    • Vaccination attestation required for Tim Tickets users: Non-Covid Pass holders using Tim Tickets will be required to attest to being fully vaccinated or having a religious belief or medical condition that prevents them from receiving the vaccine. Escorted visitors and outdoor event attendees not using Tim Tickets are strongly encouraged to be vaccinated.

Food service guidance

See below-Food Service in Residence Halls and FSILGs.

STUDENT GROUPS AND ORGANIZATIONS

Events and activities held by student organizations may now be held on and off campus. Events and activities organized and sponsored by recognized student groups and organizations must be in compliance with general MIT and SOLE office policies and procedures. All pre-COVID policies and procedures apply.

Event and activities that include attendees who are not in Covid Pass are required to follow additional protocols: 

  • Campus Access and Guest Registration: Visitor and event attendees may access MIT’s campus if escorted by a Covid Pass holder (if the number of visitors is reasonably small), being issued a Tim Ticket (when that system becomes available later in September), or by checking in at the event venue. Please see MIT’s visitor policy for more details.
  • Tim Tickets required for indoor events: Beginning in mid-September, student event organizers are required to use MIT’s new Tim Tickets system to collect contact information for ALL event attendees (including those in Covid Pass and those not in Covid Pass) for all indoor events (on or off campus). Information collected will be used for contact tracing purposes only.
    • Vaccination attestation required for Tim Tickets users: Non-Covid Pass holders using Tim Tickets will be required to attest to being fully vaccinated or having a religious belief or medical condition that prevents them from receiving the vaccine. Escorted visitors and outdoor event attendees not using Tim Tickets are strongly encouraged to be vaccinated.
  • Student organizations hosting on- or off-campus events prior to Tim Tickets implementation must collect all event attendees’ contact information (name, email, and phone number) and must keep this information for 14 days. Student organizations will be required to make attendees contact information available to MIT Medical if deemed necessary for contact tracing purposes. 
    • Tim Tickets: Once the system is implemented (mid-September), Tim Tickets must be used for all indoor events, whether on or off campus. The system will likely be optional for events held entirely outdoors.
  • All student organization events must be registered using Engage. Students must follow all event policies and protocols as noted in the student organization event registration system.
  • Off-campus events sponsored by student organizations should follow the rules of the local jurisdiction and the event venue’s guidelines.

There will be a pause on student organization-sponsored events and activities that include attendees or participants who are minors (K-12). This pause will be reviewed in the coming weeks. SOLE will communicate updates regarding this measure by emailing student organization leaders. For additional information please contact SOLE at sole@mit.edu.

Until further notice, all students must wear face coverings when in non-residential campus buildings, within indoor residential common areas, and when attending indoor events and gatherings. Face coverings are not required when:

  • Campus residents are alone or with roommate(s)/suitemate(s) in their private rooms/bedrooms or suite* common rooms while the door is closed; 
  • Alone in an enclosed space; OR 
  • Actively eating or drinking (see Food Service policy section below).

Please note that face coverings are required when non-roommate/suitemates are in the room/bedroom or suite common area.  This includes other residents and guests

Face covering requirements in residential buildings will be revisited in late September 2021 and, depending on public health conditions, may be relaxed. 

*Suites are defined as self-contained living units of 6-9 residents, separated from other units by doors that are usually closed. (e.g. two halves of a hallway are not two “suites”)

Note: During indoor athletics competitions, face-coverings will be required for student athletes not engaged in competition, sideline personnel, staff, officials, and spectators.

For unvaccinated individuals, wearing a face covering outdoors is required when unable to maintain 3 feet of physical distance. Face coverings are not required outdoors for vaccinated individuals.

The Commonwealth of Massachusetts continues to require that face coverings be worn in specific spaces on our campus, including at MIT Medical (including testing facilities) and on MIT shuttle buses. The City of Cambridge is also encouraging the use of face coverings regardless of vaccine status.

Students can visit Dining Services for information about meals during move-in weekend and the fall semester. Swipe Share information is also available here.

When eating indoors, diners are strongly encouraged to limit group size, maintain extra distance between individuals, and limit the time spent eating together. When spaces are used for active dining, capacity should be reduced to allow for greater physical distance between diners.

MIT continues to encourage dining outdoors whenever possible, especially for unvaccinated individuals.

Kitchen stewards

  • Role of the kitchen steward: Kitchen stewards have an important role in supervising house and community events where food is produced and/or served. Each residence hall and FSILG should identify 1-3 kitchen stewards who will be responsible for ensuring that food service at house events follows specified guidelines (see below). One kitchen steward is required to approve the food service plan for each event in coordination with the staff member approving the event. We encourage multiple kitchen stewards be present at larger events.
  • Required training: All kitchen stewards need to complete an online module to introduce critical food safety concepts and knowledge about safe food handling. The online module must be completed before house events that will include food service can be held, and no later than September 7, 2021.
    • The online training module covers:
      • The Importance of Food Safety
      • Health and Hygiene
      • Temperature Control
      • Avoiding Cross Contamination
      • Cleaning and Sanitizing
  • To receive a training link, please contact Campus Dining at foodstuff@mit.edu with “Kitchen Steward” as the subject line. You will receive a link to complete the American National Standards Institute-accredited training program. The time commitment is approximately 1.5 hours.
  • When requests are submitted through the registration process for events that include food service, the event approver will confirm that a kitchen steward is managing the food service for the event.

Food service protocols

The following food service protocols must be followed. Food preparers need to:

  • Wash their hands between each step in food preparation.
  • Wear disposable gloves.
  • Wear a hat or tie back hair.
  • Remove hand jewelry.
  • Work surfaces must be sanitized.
  • Separate cutting boards must be used for raw meats, vegetables and produce, and cooked foods.
  • Foods should be cooked to safe temperatures.
  • Keep hot foods hot and cold foods cold.
  • Check for the most current MIT policy regarding face coverings while preparing and cooking food.

Food policies may change over time depending on State and local guidance. This policy will be updated as needed. 

Non-MIT overnight guests will not be permitted in undergraduate residence halls and FSILGs due to the current public health conditions and to support the health and wellbeing of our community as students arrive on campus. This rule will be in effect during the arrival, move-in, and COVID-19 entry testing protocol period from August 11 to September 13, 2021.

Undergraduate residence halls and FSILGs

The Covid guest policies are being lifted and residents of Institute-approved housing should follow the Housing and Residential Services policies and protocols and the specific protocols of their residence hall or FSILG with the following modifications:

  • Until further notice, in undergraduate and graduate residence halls, resident hosts must meet their guest at the desk and escort them to their room/apartment/suite. If there is no desk attendant, guest must sign-in on the list provided at the desk.
  • Guests must follow all MIT and Covid-related policies. Until further notice, all students and guests must wear face-coverings when in non-residential campus buildings, in residential common areas, and when attending indoor events and gatherings.
  • ALL guests, including those in Covid Pass and those not in Covid Pass, are required to sign in at the residence and leave their name, cell phone number, or email address. This information is for contact tracing purposes.  

Health Monitoring

MIT may seek to perform additional health monitoring of students, including, for example, taking the temperature of students, if MIT determines that such measures are prudent to maintain a safe campus environment.

Privacy and Disclosure of Health Information

MIT will take appropriate measures to ensure the confidential and private nature of the diagnostic testing and health monitoring information it obtains from students. MIT (including MIT Medical) may, however, share the testing results and health monitoring information with certain MIT community members who have a legitimate need to know this information, including those with whom a student may have been in close contact.

Students who exhibit symptoms of COVID-19 must stay in their room, suite, or apartment and immediately notify MIT Medical by completing their attestation in COVID Pass and await further instructions. Students who come into close contact with someone they know has tested positive must also notify and follow the advice of MIT Medical. If you are identified by MIT Medical a close contact, the COVID Support Team will also contact you and stay in touch if you need to quarantine. All students are required to cooperate with MIT Medical’s contact tracers and provide complete and accurate responses to contact tracing questions. Information gathered via contact tracing is used only to follow up with people who may have been exposed to COVID-19 and is not shared for disciplinary action.

MIT Medical advises all community members to practice personal hygiene habits such as frequent hand washing and sanitizing.

Students should refer to the travel policy on MIT Now for policies and protocols related to travel. All MIT-related travel must be registered and students are encouraged to register personal travel. 

Student & Resident Agreement
 

Overview

The mission of MIT is to advance knowledge and educate students in science, technology, and other areas of scholarship that will best serve the nation and the world in the 21st century. Through a residential experience, the Institute is also committed to the development of a welcoming, safe, and inclusive living and learning community, while providing a safe environment for students during the COVID-19 public health emergency.

To make an informed decision about attending MIT for the 2021-2022 academic year, it is important that all students who plan to reside in an MIT residence hall or an FSILG, or who plan to participate in academic, social and research activities, read, acknowledge, and agree to abide by the COVID-19 policies, as well as general student policies as outlined in the Mind and Hand Book. It is also important to note that these policies may change as MIT receives updated guidance from city, state, and federal agencies, and it is everyone’s responsibility to stay informed of changes to COVID-19 policies.

This agreement applies to students, their partners and spouses, and postdocs and their partners and spouses who live in Institute-approved housing. Students’ and postdocs’ partners and spouses are also required to review and acknowledge the agreement in COVID Pass.  

Undergraduate students and graduate students who are coming to campus for the Fall 2021 semester must read and acknowledge the agreement before coming to campus. You will not be able to check into your residence hall or FSILG if this agreement has not been acknowledged.

REPORTING CONCERNS

MIT encourages students to be attentive to building good communications with others who live near them, who are in the same lab, or with whom they share classes. If students are concerned about the behaviors of other students relative to COVID-19 and health risks, they can report this information through the COVID-19 Public Health Concern Report Form. Concerns about the behaviors of non-student members relative to COVID-19 and health risks may be reported to the MIT Hotline.

MIT FALL OPENING

MIT’s return to campus operations during the 2021-2022 academic year is a shared responsibility.  It is incumbent upon each member of the MIT community to adhere to all MIT policies, and to follow public health guidance to minimize the spread of COVID-19. This includes receiving the COVID-19 vaccination (unless exempted for medical or religious reasons), complying with regular COVID-19 testing protocols and daily attestations, and adhering to other measures (e.g., wearing a face covering) that may be reinstated as a necessary public health measure.

STUDENT INFORMATION

  • I will confirm or update the following information in WebSIS. I understand that if I do not do so, a registration hold will be placed on my account. 
    • Emergency contact, phone, e-mail
    • Home Address
    • Term Address
    • Parent/guardian (undergraduates)/family member (graduate students)
    • Cell phone
  • For newly-matriculating students: I will submit my completed Medical Report Form to MIT Medical, or a registration hold will be placed on my account.
  • Unless I have been approved for an exemption, I have had a COVID-19 and a flu vaccination. All students living in the United States are required to have the flu vaccine by December 1, 2021.
  • If I am living in a residence hall, I will sign my Housing License Agreement prior to my occupancy date.
  • If I am living in an FSILG, I will sign any additional house requirements as needed.

REQUIRED TESTING, EDUCATION, AND CONTACT TRACING

  • I agree to comply with COVID-19 testing requirements and other health monitoring practices in COVID Pass.
  • If I am a new student and live in a residence hall or an FSILG, I will complete the online education module about COVID-19 and review Institute expectations for access to campus, as indicated in COVID Pass.
  • I am aware of the risks and responsibilities related to COVID-19, including information for those in higher-risk categories.

ISOLATION, QUARANTINE, AND PREVENTIVE HEALTH MEASURES

  • I will prioritize both my safety and the safety of others. I agree to follow protocols to limit exposure for others established by MIT and the Cities of Cambridge, Boston, and Brookline, or by the city or town where I live.
  • If I exhibit symptoms of COVID-19, test positive for COVID-19, or come into close contact with someone who I know has symptoms of COVID-19 or has tested positive for COVID-19, I will notify MIT Medical via email at covid19reports@mit.edu or through COVID Pass attestation and await further instructions.  I will also comply with public health and Institute guidelines and instructions. This includes sharing truthful information with contact tracers as requested and following all isolation or quarantine protocols.  Please see COVID-19 Student Amnesty Policy (graduate | undergraduate).   

HYGIENE

  • If I live in a residence hall or FSILG, I will clean my residential space, including (if applicable) the bathroom, and I will follow MIT’s or my FSILG’s posted protocols for cleaning.
  • I will practice good hygiene, including thorough and frequent hand washing and the use of hand sanitizer, especially when returning from outside, after using a restroom, and before meals.

TRAVEL

  • I will comply with MIT policies regarding travel for Institute business and personal travel. 
  • If I must travel during the academic year, I will follow MIT’s COVID policies and protocols upon return. 
  • I will register any domestic and international travel with the COVID Travel.

GUESTS, SECURITY, AND ACCESS (For Students Living in Residence Halls or FSILGs)

  • ​I will comply with MIT and residence hall and FSILG policies regarding social gatherings [graduate | undergraduate] and guests.

AGREEMENT

  • I acknowledge that COVID-19 policies and protocols may change depending on public health and Institute guidance and that I am responsible for reviewing all communications about such changes.
  • If at any point I find I am unable to comply with MIT’s COVID-19 policies, protocols, and guidelines, I may be subject to removal from campus and Institute-approved housing if I live in a residence hall or an FSILG.
  • I understand that failure to comply with the expectations above may result in a referral to the Committee on Discipline. I also understand that interim measures—including immediate removal from MIT’s Institute-approved housing or a restriction from campus—may also be taken to protect MIT and surrounding community members.