EFFECTIVE DATE TO BE DETERMINED
(NOTE: This policy also applies to Graduate Resident Advisors living in undergraduate residence halls)
This guest policy is informed by guidance from the Centers for Disease Control and Prevention on individual interactions: “the more people an individual interacts with…, and the longer that interaction lasts, the higher the potential risk of becoming infected with COVID-19 and COVID-19 spreading.” The policy is designed to reduce risk, but also to allow residents of graduate housing to connect socially with a small circle of close friends and significant others.
Therefore, residents in graduate housing (students, postdocs, visiting students/researchers) may identify two (2) people who live in other MIT graduate residence halls who will be on their guest list. Guest lists are maintained by Housing & Residential Services (HRS). Residents who are on a guest list must be active in COVID Pass and be fully compliant with all COVID Pass requirements. Resident hosts must be up-to-date with all COVID Pass requirements to be eligible to host guests. (Italicized text added 10-16-20)
Residents of graduate housing with families living in Eastgate and Westgate, and couples who are living in other graduate residence halls, may identify one (1) other family/couple or two individuals who also live in MIT campus housing to be on their guest list. All other guest policies outlined in this policy apply to graduate family/couple guests.
Residents of graduate housing can also have one in-house resident visitor at a time, but may not have an in-house resident visitor and a guest in their residence concurrently. In-house resident visitors do not need to sign-in or appear on a guest list to visit another resident in their house.
One (1) guest may visit a single resident at a time, and only one (1) guest will be permitted at a time in a multi-occupant unit (e.g., in a 3-person apartment, one of the occupants may have a guest at a given time). Residents are expected to talk to their roommate(s) about when they will each have a guest, for how long a guest will visit, and which space(s) in the apartment/suite will be used.
Residents may have only one guest visit on the same day, between 9:00am and 11:00pm. A resident can have a guest visit up to 3 days per week during the specified times. House teams, in consultation with House governments, may choose to shorten these hours as needed.
As noted above, all resident hosts must be up-to-date with all COVID Pass requirements to be eligible to host guests. (Italicized text added 10-16-20)
Overnight guests, including individuals on an approved guest list, are not permitted at any time.
Upon arrival, guests must immediately visit the house desk to:
- Show the desk staff their COVID-Pass status indicating compliance with all requirements;
- Sign-in, including name, phone, arrival time, and anticipated departure time;
- Be met by the resident host at the desk and escorted to their destination;
- Be escorted to the desk and main exit by the resident host to sign-out before departure; and
- Sign-out upon departure.
NOTE: Resident hosts are expected to present their COVID Pass status (i.e. on a smartphone) to front desk staff to verify compliance with COVID Pass requirements during the guest check-in process. (Italicized text added 10-16-20)
Resident hosts and guests are encouraged to visit outdoors whenever possible and as weather permits. If indoors, resident hosts and guests may only visit in the resident’s apartment/suite/room and not in indoor common spaces. Guests must wear a face covering and practice physical distancing in all residence hall common spaces (e.g. while walking to the resident’s apartment) and in common areas of apartments/suites. Residents and guests are strongly encouraged to wear face coverings and practice physical distancing when visiting in the resident’s room.
Desk staff will note guests who do not sign out and the house team or the Office of Student Conduct and Community Standards (OSCCS) will follow up with the resident host. As needed, guest logs will be used for contact tracing. Information about the guest policy, logistics, and expectations will be available through the desk staff and the house team.
A resident can amend their guest list once every three (3) weeks, but must wait one (1) week to establish a new list of up to two (2) guests. Details about how to amend the names of individuals listed as guests will be provided by HRS. To minimize contacts across social groups, residents should think carefully about who they want to place on their guest list. It is also encouraged that guest lists be mutual among friends and significant others.
Exceptions to the graduate student guest policy are permitted for the reasons noted below:
- Pre-approved friends or family members who are helping residents move in or out of on-campus housing; and
- Childcare or healthcare providers who need to access graduate students’ Eastgate or Westgate apartments during working hours to provide essential support for graduate students’ health or wellbeing, or who allow graduate students to continue their research or teaching duties.
Graduate residents must contact Associate Dean Naomi Carton via e-mail email@example.com to request an exception.
The graduate residence hall guest policy will be reviewed and adjusted as needed to reflect current public health guidance and conditions. A scheduled review will take place on or about December 1, 2020.